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Registrar's Office Processing Calendar - November, 2018

Week of Oct. 29 - Nov. 4

Oct. 29    Registrar    Wtr 19  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter, each
                                term).

Oct. 29    Registrar    Spg 19  Make S19 courses available in eSOC.

Oct. 29    Deans        Spg 19  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                of Classes on-module in large rooms to
                                maximize use of those rooms.

Nov. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer -
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Nov. 1     Students     Wtr 19  Deadline to readmit (undergraduate)
                                (November 1, annually).

Nov. 1     Registrar    Sum 18  CSS & CED files, EOT File, due to UCOP,
                                combined SS I, SS 10WK, SS II.

Nov. 2     ----------   FS 18   End of eleventh week of semester-School of Law.

Nov. 2     ----------   Fal 18  End of fifth week of instruction.

Nov. 2     Registrar    Wtr 19  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Nov. 2     Deans        Wtr 19  Deadline to submit prerequisites to Registrar
                                for CAP - Comprehensive Active Prerequisite
                                Checking (5 p.m., Friday of 5th week,
                                previous quarter, each term).

*****      *****

Nov. 2-3   Registrar    Fal 18  Update students' records and produce updated
                                reports.

Nov. 2-3   Registrar    Fal 18  Delete Fall 18 fee assessments for visitors
                                that have not paid.

Nov. 2-3   Registrar    Wtr 19  Generate enrollment windows for continuing and
                                new students. (Saturday of 5th week, previous
                                quarter, each term).

Nov. 2-3   Registrar    Wtr 19  Generate fee assessments for continuing and
                                new undergraduate and graduate students.
                                (Saturday of 5th week, previous quarter,
                                each term).

Nov. 2-3   Registrar    Wtr 19  Generate enrollment windows for School of
                                Medicine students.(Saturday of 5th week,
                                previous quarter, each term).

Nov. 2-3   Registrar    Wtr 19  Generate fee assessments for School of
                                Medicine students.(Saturday of 5th week,
                                previous quarter, each term).

Nov. 2-3   Registrar    SS 18   Generate enrollment windows and assessments
                                for School of Law students.

Nov. 2-3   Registrar    Wtr 19  Schedule of Classes available (Saturday of 5th
                                week, previous quarter, each term).

Nov. 2-3   Registrar    Wtr 19  Start daily course data download to OIT
                        SS  19  (Saturday of 5th week, previous quarter,
                                each term).



Week of Nov. 5 - 11

Nov. 5     Registrar    FS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of
                                instruction, each term.)

Nov. 5     ----------   Wtr 19  Nine weeks before instruction begins.

Nov. 5     Registrar    Spg 19  Make ESOC available again (Monday of
                                6th week, previous quarter, each term.)

Nov. 5-15  Deans        Wtr 19  Departments may remove B or X restriction
                                if they will not be enforced until the
                                first day of instruction.

Nov. 8     Registrar    Fal 19  CSS & CED files, Third Week File, due to UCOP.

Nov. 8     Registrar    2018-19 CSS Health Science Resident Enrollment file
                                (CSSREG) due to UCOP. Fall 2017 through Spring
                                2018 data.

Nov. 9     Students     Fal 18  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

Nov. 9     Students     Fal 18  Last day to change the grading or variable
                                units of a course; both $3 service charge
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

Nov. 9     Students     Fal 18  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

Nov. 9     Registrar    Fal 18  CSS & CED files and Health Sciences Residents,
                                Third Week File, due to UCOP.
                                (Friday of 6th week, each term).

Nov. 9     ----------   FS 18   End of twelfth week of semester-School of Law.

Nov. 9     ----------   Fal 18  End of sixth week of instruction.

*****      *****

Nov. 9-10  Registrar    Fal 18  Update students' records and produce
                                updated reports.

Nov. 9-10  Registrar    Wtr 19  Start daily student data download to OIT
                        SS  18  (Saturday of 6th week, previous quarter,
                                each term).



Week of Nov. 12 - 18

Nov. 12    ----------   Fal 18  Veterans' Day Holiday; campus offices closed.

Nov. 12    Registrar    Fal 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, each
                                term).

Nov. 12    Registrar    Fal 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 7th week,
                                each term).

Nov. 12    ----------   Wtr 19  Eight weeks before instruction begins.

Nov. 12    Students     Wtr 19  Students access WebReg to see when their
                                enrollment window opens (Monday of 7th week,
                                each term).

Nov. 12    ----------   Wtr 19  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students (Monday of 7th week,
                                each term).

Nov. 15    Deans        Wtr 19  Deadline to modify eSOC for WebReg enrollment
                                (12:00 noon, Thursday of 7th week, previous
                                quarter, each term, unless a holiday, then
                                Wednesday of 7th week).

Nov. 16    Registrar    Wtr 19  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Nov. 16?   SBS          Wtr 19  Apply graduate/financial aid to student ZOT
                                Accounts.

Nov. 16    ----------   FS 18   End of thirteenth week of semester-School of Law.

Nov. 16    ----------   Fal 18  End of seventh week of instruction.

Nov. 16    Registrar    Wtr 19  Registrar reviews SOC for enrollment (Friday
                                of 7th week, previous quarter, each term,
                                unless a holiday, then Thursday of 7th week).

Nov. 16    Registrar    Wtr 19  Produce SOC Archive by Term, a snapshot copy
                                of SOC (html) for WebReg enrollment
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term).



Week of Nov. 19 - 25

Nov. 19    ----------   Wtr 19  Seven weeks before instruction begins.

Nov. 19    Students     Wtr 19  Students (new and continuing) begin
                                enrolling in classes via WebReg (Monday
                                of 8th week, each term).

Nov. 19    Students     Wtr 19  Undergraduates: 18-unit enrollment limit
                                until noon, Dec. 20.

Nov. 19    Registrar    Sum 18  Send degree data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (16 business days after degree
                                certification deadline, each term).

Nov. 22-23 ----------   Fal 18  Thanksgiving Holiday; campus offices closed.

Nov. 23    ----------   FS 18   End of fourteenth week of semester-School of Law.

Nov. 23    ----------   Fal 18  End of eighth week of instruction.



Week of Nov. 26 - Dec. 2

Nov. 26    ----------   Wtr 19  Six weeks before instruction begins.

Nov. 26    Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Nov. 30    ----------   FS 18   End of fifteenth week of semester-School of Law.

Nov. 30    ----------   Fal 18  End of ninth week of instruction.

Nov. 30    SSS          Sum 19  Schedule due to Registrar by 5 p.m.