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 Wednesday, June 26, 2019

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Registrar's Office Processing Calendar - May, 2019

Week of Apr. 29 - May 5

Apr. 26-    ----------  SS 19   Final examinations - School of Law.
May 9

May 1       Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

May 1       Spec Prog   Fal 19  Deadline to identify continuing Special
                                Program students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

May 2       Deans       Fal 19  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

May 3       Deans       Wtr 19  Degree award certifications due to
                                Registrar. (six weeks after quarter ends.)

May 3       Registrar   Wtr 19  CSS & CED files, End of Quarter File, due to
                                UCOP.(Friday of 5th week, subsequent
                                quarter, each term.)

May 3       Deans/      Spg 19  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar (Friday of 5th week, each term.)

May 3       ----------  Spg 19  End of fifth week of instruction.

May 3       Deans       Fal 19  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

May 3       Registrar   Fal 19  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

************************

May 3-4     Registrar   Spg 19  Update students' records and produce updated
                                reports.

May 3-4     Registrar   Spg 19  Delete Spg 19 fee assessments for visitors
                                that have not paid.

May 3-4     Registrar   Sum 19  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment
                                windows not needed.)
                                
May 3-4     Registrar   Fal 19  Generate enrollment windows for continuing
                                undergraduate and graduate students. Fees
                                will be assessed in July.

May 4       Registrar   Sum 19  Start daily course data download to OIT.
                        Fal 19  (Saturday of 5th week, previous term,
                                each term.)

May 4       Registrar   Fal 19  Schedule of Classes available. (Saturday,
                                of 5th week, previous term, each term.)


Week of May 6 - 12

Apr. 26-    ----------  SS 19   Final examinations - School of Law.
May 9

May 6       Registrar   Wtr 19  Winter Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

May 6       Registrar   Spg 19  Spring Latin Honors eligibility list
                                available to Deans for commencement list.
                                (1st business day after winter degree award
                                certification deadline, spring term
                                annually.)

May 6       Registrar   Spg 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 6       Registrar   Fal 19  Make eSOC available again. (Monday of 6th
                                week, previous term, each term.)

May 6       Registrar   Fal 19  Authorization codes available in WebRosters.
                                (Monday of 6th week, previous term, each
                                term.)

May 9       OARS        Fal 19  Generate enrollment windows for new
                                undergraduate students - Freshman and
                                Transfers (Thursday of 6th week, spring
                                quarter.) Fees will be assessed in July.

May 9       ---------   SS 19   Semester ends - School of Law.

May 10      Registrar   SS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

May 10      Registrar   Spg 19  CSS & CED files, Third Week File, due to
                                UCOP. (Friday of 6th week, each term.)

May 10      Deans       Spg 19  Deadline to edit/update electronic
                                graduation applications. Updated
                                commencement list due to Registrar. (5 p.m.,
                                Friday of 6th week, spring quarter,
                                annually.)

May 10      Students    Spg 19  Last day to drop a course without receiving
                                a W grade; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 6th
                                week, each term.)

May 10      Students    Spg 19  Last day to change the grading or variable
                                units of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 6th week, each term.)

May 10      Students    Spg 19  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term.)

May 10      ----------  Spg 19  End of the sixth week of instruction.

************************

May 10-11   Registrar   Spg 19  Update students' records and produce updated
                                reports.

May 11      ----------  SS 19   Commencement - School of Law.

May 11      Registrar   Sum 19  Start daily student data download to OIT.
                        Fal 19  (Saturday of 6th week, previous term,
                                each term.)


Week of May 13 - 19

May 13      Registrar   Spg 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                7th week, each term.)

May 13      Students    Fal 19  Continuing students access WebReg to
                                check time and date of enrollment windows.
                                (Monday of 7th week, each term.)

May 13      ----------  Fal 19  F/H/EMBA and EAP begin enrolling their
                                students. (Monday of 7th week, each term.)

May 14?     OIT         Fal 19  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 15      Registrar   Sum 18- List of degree candidates, including summer
                        Spg 19  through spring Latin Honors, for publication
                                in the Commencement Program due to Editor.
                                (Wednesday of 7th week, spring quarter,
                                annually.)

May 15      Students    Sum 19  Last day for School of Medicine students
                                to pay fees online or to Cashier without
                                $50 late payment charge. (4 p.m.)

May 15      Registrar   Sum 19  Update enrollment for School of Medicine.

May 15      Registrar   Sum 19  Updated Short Form Study List due to School
                                of Medicine.

May 16 &    Students    Sum 19  Late fee payment subject to $50 late payment
thereafter                      charge, School of Medicine; deadline was
                                May 15.

May 16      Deans       Fal 19  Deadline to modify eSOC for WebReg
                                enrollment (12 noon, Thursday of 7th week,
                                previous term, each term.)

May 17      ----------  Spg 19  End of seventh week of instruction.

May 17      Registrar   Fal 19  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous term, each
                                term.)

May 17      Registrar   Fal 18  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)


Week of May 20 - 26

May 16 &    Students    Sum 19  Late fee payment subject to $50 late payment
thereafter                      charge, School of Medicine; deadline was
                                May 15.

May 20     ----------   Sum 19  Quarter begins, School of Medicine.

May 20     ----------   Sum 19  Instruction begins for summer quarter,
                                School of Medicine.

May 20     Students     Fal 19  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week, each
                                term.)

May 20     Students     Fal 19  Undergraduates: 18-unit enrollment limit
                                until 12 p.m., Sept 4.

May 24     ----------   Spg 19  End of eighth week of instruction.

May 24     ----------   Sum 19  End of first week of instruction - School of
                                Medicine.


Week of May 27 - Jun. 2 located in the month of June 2019.