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 Monday, February 18, 2019

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Registrar's Office Processing Calendar - May, 2019

Week of Apr. 29 - May 5

Apr. 26-   ----------   SS 19   Final examinations - School of Law.
May 9

May  1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous month
                                (1st business day of every month).

May 1      Spec Prog    Fal 19  Deadline to identify continuing Special
                                Program students to Registrar for
                                enrollment priority (Wednesday of 5th
                                week, each term).

May 2      Deans        Fal 19  Deadline to place student record holds
                                affecting future registration
                                (Thursday of 5th week, each term).

May 3      Deans        Wtr 19  Degree award certifications due to
                                Registrar (six weeks after quarter
                                ends).

May 3      Registrar    Wtr 19  CSS & CED files, End of Quarter File, due
                                to UCOP.(Friday of 5th week, subsequent
                                quarter, each term). 

May 3      Deans/       Spg 19  All change of program petitions and
           Students             all other changes in academic records
                                due to Registrar (Friday of 5th week,
                                each term).

May 3      ----------   Spg 19  End of fifth week of instruction.

May 3      Registrar    Fal 19  Last day for Registrar to: prepare SOC
                                for enrollment and publishing;
                                link classes; establish waitlists.
                                (Friday of 5th week, previous term,
                                each term.)

May 3      Deans        Fal 19  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5 p.m., Friday of 5th week,
                                previous term, each term).

************************

May 3-4    Registrar    Spg 19  Update students' records and produce
                                updated reports.

May 3-4    Registrar    Spg 19  Delete Spg 19 fee assessments for visitors
                                that have not paid.

May 3-4    Registrar    Sum 19  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment windows
                                not needed).
                                
May 3-4    Registrar    Fal 19  Generate enrollment windows for continuing
                                undergraduate and graduate students.
                                Fees with be assessed in July.

May 4      Registrar    Sum 19  Start daily course data download to 
                        Fal 19  OIT (Saturday of 5th week, previous 
                                term, each term).

May 4      Registrar    Fal 19  Schedule of Classes available (Saturday,
                                of 5th week, previous term, each term).


Week of May 6 - 12

Apr. 26-   ----------   SS 19   Final examinations - School of Law.
May 9

May 6      Registrar    Wtr 19  Winter Latin Honors eligibility list available
                                to deans for diplomas (first business day after
                                degree award certification deadline).

May 6      Registrar    Spg 19  Spring Latin Honors eligibility list available
                                to deans for commencement list (first business
                                day after winter degree award certification
                                deadline, spring term annually).

May 6      Registrar    Fal 19  Make ESOC available again (Monday of 6th week,
                                previous term, each term.)

May 6      Registrar    Fal 19  Authorization codes available in WebRosters
                                (Monday of 6th week, previous term, each
                                term.)

May 9      OARS         Fal 19  Generate enrollment windows for new
                                undergraduate students-Freshman and transfers
                                (Thursday of 6th week, Spring quarter).
                                Fees will be assessed in July.

May 9      ---------    SS 19   Semester ends - School of Law.

May 10     Registrar    SS 19   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law (first business day after semester
                                ends).

May 10     Registrar    Spg 19  CSS & CED files, Third Week File, due to UCOP
                                (Friday of 6th week, each term).

May 10     Deans        Spg 19  Deadline to edit/update electronic graduation
                                applications. Updated commencement list due
                                to Registrar. (5 p.m., Friday of 6th week,
                                spring quarter, annually.)

May 10     Students     Spg 19  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

May 10     Students     Spg 19  Last day to change the grading or variable
                                units of a course; both $3 service charge
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

May 10     Students     Spg 19  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

May 10     ----------   Spg 19  End of the sixth week of instruction.

************************

May 10-11  Registrar    Spg 19  Update students' records and produce
                                updated reports.

May 11     ----------   SS 19   Commencement - School of Law.

May 11     Registrar    Sum 19  Start daily student data download to OIT
                        Fal 19  (Saturday of 6th week, previous term,
                                each term).


Week of May 13 - 19

May 13     Registrar    Spg 19  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business
                                day after weeks 2, 3, 6, & 10, each term).
                               
May 13     Registrar    Spg 19  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of
                                7th week, each term).

May 13     Students     Fal 19  Continuing students access WebReg to
                                check time and date of enrollment windows
                                (Monday of 7th week, each term).

May 13     ----------   Fal 19  F/H/EMBA and EAP begin enrolling their
                                students (Monday of 7th week, each term).

May 14?    OIT          Fal 19  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 15     Registrar    Sum 18- List of degree candidates, including
                        Spg 19  summer through spring latin honors,
                                for publication in the Commencement
                                Program due to Editor (Wednesday of
                                7th week, spring quarter, annually).

May 15     Students     Sum 19  Last day for School of Medicine students
                                to pay fees online or to Cashier without
                                $50 late payment charge (4 p.m.).

May 15     Registrar    Sum 19  Update enrollment for School of Medicine.

May 15     Registrar    Sum 19  Updated Short Form Study List due to
                                School of Medicine.

May 16 &   Students     Sum 19  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 15.

May 16     Deans        Fal 19  Deadline to modify ESOC for WebReg
                                enrollment (12 noon, Thursday of
                                7th week, previous term, each term).

May 17     ----------   Spg 19  End of seventh week of instruction.

May 17     Registrar    Fal 19  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous term,
                                each term).

May 17     Registrar    Fal 18  Produce SOC Archive by Term, a snapshot 
                                copy of SOC (html) for WebReg enrollment 
                                (5 p.m., Friday of 7th week, previous 
                                quarter, each term).


Week of May 20 - 26

May 16 &   Students     Sum 19  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 15.

May 20     ----------   Sum 19  Quarter begins, School of Medicine.

May 20     ----------   Sum 19  Instruction begins for summer quarter,
                                School of Medicine.

May 20     Students     Fal 19  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week,
                                each term).

May 20     Students     Fal 19  Undergraduates: 18-unit enrollment limit
                                until noon, Sept 4.

May 24     ----------   Spg 19  End of eighth week of instruction.

May 24     ----------   Sum 19  End of first week of instruction - School
                                of Medicine.


Week of May 27 - Jun. 2 located in the month of June 2019.