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 Thursday, October 1, 2020

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Registrar's Office Processing Calendar - April, 2020

Week of Mar. 30 - Apr. 5

Mar. 17 &   Students    Spg 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 16.

Mar. 30     Registrar   Wtr 20  Class Enrollment Statistics available to
                                Deans. (1st business day after FGU, each
                                term.)

Mar. 30     Registrar   Wtr 20  Repeat List available to records section.
                                (1st business day after FGU, each term.)

Mar. 30     Registrar   Wtr 20  Official transcripts and student copy
                                transcripts available to students. (1st
                                business day after FGU.)

Mar. 30     Registrar   Wtr 20  Official transcripts held for final grades
                                mailed. (1st business day after FGU.)

Mar. 30     Registrar   Spg 20  Instruction begins. (Monday.)

Mar. 30     Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Mar. 30     Registrar   Spg 20  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Mar. 30     Registrar   Spg 20  Class Enrollment Statistics and Study Lists
                                available to Deans.

Mar. 30     Registrar   Spg 20  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Mar. 30     Registrar   Sum 20  Generate enrollment windows and fee
                                assessments for continuing School of
                                Medicine students.

Mar. 30     Registrar   Fal 20  Make SOC comments available to departments.

Mar. 30-    Deans       Fal 20  Review SOC comments.
Apr. 17

Mar. 30-    Deans       Fal 20  Proof SOC and request GACs by entering @ in
Apr. 17                         the Building and Room fields in ESOC. Email
                                vzherdev@uci.edu to request room
                                swaps/trades.

Apr. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Apr. 3      ----------  SS 20   End of thirteenth week
                                semester - School of Law.

Apr. 3      Registrar   Wtr 20  School/department copies of students'
                                transcripts available to Deans.

Apr. 3      ----------  Spg 20  End of first week of instruction.

Apr. 3      Registrar   FS  20  Generate enrollment windows for continuing
                                School of Law students.

************************

Apr. 3-4    Registrar   Spg 20  Update students' records and produce updated
                                reports.


Week of Apr. 6 - 12

Mar. 17 &   Students    Spg 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 16.

Apr. 7      Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 7      Registrar   Spg 20  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                2nd week, each term.)

Apr. 9      Registrar   Spg 20  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Apr. 10     Students    Spg 20  Last day to add a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 10     Students    Spg 20  Last day to drop a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 10     Students    Spg 20  Last day to change grading option or
                                variable units without Dean's approval and
                                without $3 service charge. (5 p.m., Friday
                                of 2nd week, each term.)

Apr. 10     ---------   Spg 20  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Apr. 10     Deans       Spg 20  Deadline to modify ESOC "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Apr. 10     ----------  SS 20   End of fourteenth week
                                semester - School of Law.

Apr. 10     ----------  Spg 20  End of second week of instruction.

************************

Apr. 10-11  Registrar   Spg 20  Update students' records and produce updated
                                reports.

Apr. 11 &   Students    Spg 20  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 10.


Week of Apr. 13 - 19

Mar. 17 &   Students    Spg 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 16.

Apr. 11 &   Students    Spg 20  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 10.

Apr. 13     Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 13     Registrar   Spg 20  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Apr. 13     Registrar   Spg 20  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                3rd week, each term.)

Apr. 15?    SBS         Sum 20  Apply graduate/financial aid to School of
                                Medicine student ZOT accounts.

Apr. 15     Students    Spg 20  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Apr. 16     Sch of Med  Sum 20  School of Medicine generates assessment for
                                their continuing students.

Apr. 17     Sch of Med  Sum 20  School of Medicine begins enrolling their
                                continuing students.

Apr. 17     ----------  SS 20   End of fifteenth week
                                semester - School of Law.

Apr. 17     Students    Spg 20  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar (Friday of 3rd week, each term.)

Apr. 17     Students    Spg 20  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (5 p.m.,
                                Friday of 3rd week, each term.)

Apr. 17     ----------  Spg 20  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Apr. 17     ----------  Spg 20  End of third week of instruction.

Apr. 17     PMSB        Sum 20  List of F/H/EMBA students to be assessed
                                fees for Summer Session due to Registrar.
                                (Friday of 3rd week, Spring term.)

Apr. 17     Deans       Fal 20  Print copy of SOC and indicate linkage for
                                enrollment purposes. Submit to Registrar
                                proofing copy of SOC with final comments and
                                linkage indicated by 5 p.m. (Friday of 3rd
                                week, previous term, each term.)

Apr. 17     Deans       Fal 20  Deadline to update B and X restricted
                                classes in eSOC. (5 p.m., Friday of 3rd
                                week, previous term, each term.)

Apr. 17 -   Deans       Fal 20  eSOC not available from 5 p.m.,
May 3                           Apr. 17 - May 3 for updates while schedule
                                is being prepared for enrollment. No Fall
                                room requests accepted during this time.

Apr. 17     Registrar   Spg 20  CSS file, Third Week File, due to OIR.
                                (Friday of 3rd week, each term.)

************************

Apr. 17-18  Registrar   Spg 20  Delete Spring 20 fee assessments for
                                students that have not paid or
                                cancel/withdraw if fees paid and enrolled in
                                zero units.

Apr. 17-18  Registrar   Spg 20  Update students' records and produce updated
                                reports.

Apr. 17-18  Registrar   Fal 20  Update WebReg to announce date to view F19
                                enrollment windows: "View Fall 2020
                                enrollment window on May 11, 2020."

Apr. 18?   ----------  Spg 20  Celebrate UCI.


Week of Apr. 20 - 26

Apr. 20     Registrar   SS 20   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Apr. 20     Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 20     Registrar   Spg 20  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                3rd week, each term.)

Apr. 20     Registrar   Spg 20  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Apr. 20-    Registrar   Fal 20  Prepare SOC for enrollment and publishing;
May 1                           link classes, establish waitlists.

Apr. 21     ---------   SS 20   Instruction ends - School of Law.

Apr. 24     ----------  Spg 20  End of fourth week of instruction.


Week of Apr. 27 - May 3

Apr. 27-    ----------  SS 20   Final examinations - School of Law.
May 8

Apr. 29      Spec Prog  Fal 20  Deadline to identify continuing Special
                                Program students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

Apr. 30      Deans      Fal 20  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

May 1       Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

May 1       Deans       Wtr 20  Degree award certifications due to
                                Registrar. (6 weeks after quarter ends.)

May 1       Registrar   Wtr 20  CSS & CED files, End of Quarter File, due to
                                UCOP. (Friday of 5th week, subsequent
                                quarter, each term.)

May 1       Deans/      Spg 20  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar. (Friday of 5th week, each term.)

May 1       ----------  Spg 20  End of fifth week of instruction.

May 1       Deans       Fal 20  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

May 1       Registrar   Fal 20  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

************************

May 1-2     Registrar   Spg 20  Update students' records and produce updated
                                reports.

May 1-2     Registrar   Spg 20  Delete Spg 19 fee assessments for visitors
                                that have not paid.

May 1-2     Registrar   Sum 20  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment
                                windows not needed.)
                                
May 1-2     Registrar   Fal 20  Generate enrollment windows for continuing
                                undergraduate and graduate students. Fees
                                will be assessed in July.

May 2       Registrar   Sum 20  Start daily course data download to OIT.
                        Fal 20  (Saturday of 5th week, previous term,
                                each term.)

May 2       Registrar   Fal 20  Schedule of Classes available. (Saturday,
                                of 5th week, previous term, each term.)