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 Thursday, October 22, 2020

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Registrar's Office Processing Calendar - December, 2020

Week of Nov. 30 - Dec. 6

Nov. 30     Registrar   FS 20   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Nov. 30     ----------  Wtr 21  Five weeks before instruction begins.

Nov. 30     Registrar   Wtr 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.

Dec. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Dec. 1      Registrar   Wtr 21  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release.

Dec. 4      Sum Sess    Sum 21  Schedule due to Registrar by 5 p.m.

Dec. 4      ----------  Fal 20  End of ninth week of instruction.


Week of Dec. 7 - 13

Dec. 7      ----------  Wtr 21  Four weeks before instruction begins.

Dec. 7      Registrar   Wtr 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 11     Students    Fal 20  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 10th
                                week, each term.)

Dec. 11     Students    Fal 20  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term.)

Dec. 11     Instructors Fal 20  WebGrades available for submission beginning
                                at 5 p.m. (Friday of 10th week, each term.)

Dec. 11     ----------  Fal 20  End of tenth week of instruction.
                                (Instruction ends.)

Dec. 11     Deans       Spg 21  SOC comments due to Registrar by 5 p.m.

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Dec. 12-13  Registrar   Fal 20  Delete Fall 20 fee assessments for students
                                that have not paid.

Dec. 12-13  Registrar   Fal 20  Delete Fall 20 fee assessments for Medical
                                students that have not paid.

Dec. 12-13  Registrar   Fal 20  Update students' records, produce updated
                                reports.

Dec. 12-18   ---------- Fal 20  Final examinations.


Week of Dec. 14 - 20

Dec. 12-18   ---------- Fal 20  Final examinations.

Dec. 14     Registrar   Fal 20  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Dec. 14     Registrar   Fal 20  Final grade course reports due to School of
                                Medicine.

Dec. 14     Registrar   Fal 20  Class Enrollment Statistics available to
                                Deans. (Monday of 11th week, each term.)

Dec. 14     Registrar   Wtr 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 14     ----------  Wtr 21  Three weeks before instruction begins.

Dec. 14-18  Registrar   Spg 21  Load classes from eSOC to R25/25Live for
                                manipulation in Schedule25.

Dec. 15     Students    SS 21   Last day to pay fees online or to Cashier
                        Wtr 21  without $50 late payment charge. (5 p.m.)

Dec. 15     Registrar   SS 21   Class drop deadline. Classes dropped if
                        Wtr 21  registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Dec. 18.

Dec. 15     Registrar   Wtr 21  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Dec. 16 &   Students    Wtr 21  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 16     ----------  FS 20   End of Semester - School of Law.

Dec. 17     Registrar   FS 20   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Dec. 17     Deans       Wtr 10  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., day waitlists are
                                released, each term.)

Dec. 17     Registrar   Wtr 21  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Dec. 18     ----------  Wtr 21  WebReg available, 12 p.m.

Dec. 18     Students    Wtr 21  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Dec. 18     Registrar   Sum 20  CSS Degree File (CSSDEG) due to
                                UCOP - Summer 2020 degrees.

Dec. 18     ----------  Fal 20  Quarter ends.


Week of Dec. 21 - 27

Dec. 16 &   Students    Wtr 21  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 21     Registrar   Wtr 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 21     ----------  Wtr 21  Two weeks before instruction begins.

Dec. 23     Deans       Fal 20  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term.)

Dec. 22     Instructors Fal 20  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term.)

Dec. 22     Registrar   Fal 20  Final grade update. (Thursday of 12th week,
                                each term.)

Dec. 23     Registrar   Sum 20  Degrees Conferred File (Sum 2020) due to
                                UCOP. (Friday is Dec. 25.)

Dec. 23     Students    Fal 20  View grades in StudentAccess, 8 p.m.

Dec. 23     Registrar   Fal 20  Official transcripts and student copy
                                transcripts available to students.

Dec. 23     Registrar   Fal 20  Official transcripts held for final grades
                                mailed.

Dec. 23     Registrar   Fal 20  Class Enrollment Statistics available to
                                Deans. (1st business day after FGU.)

Dec. 23     Registrar   Fal 20  Repeat List available to records section.
                                (1st business day after FGU.)

Dec. 23     ----------  Fal 20  Last business day of 2020.

Dec. 24-    ----------  Wtr 21  Winter Administrative Recess;
Jan. 1                          campus offices closed.

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Dec. 26-27  Registrar   Fal 19  Process final grades and begin production
                                of grade reports for students and Deans.


Week of Dec. 28 - Jan. 3 located in the month of January 2021.