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 Tuesday, September 28, 2021

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Registrar's Office Processing Calendar - September, 2021

Week of Aug. 30 - Sep. 5

Aug. 30     Registrar   Fal 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 30     Registrar   FS 21   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Aug. 31-    Deans       Wtr 22  Complete data entry into eSOC by 5 p.m. on
Sep. 3                          Friday, Sep. 4. Fix master course database
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers.

Sep. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)


Sep. 1      Registrar   2020-21 Degrees Conferred File, 2019-20, due to
                                UCOP. Fall 2019 through Spring 2020 degrees.
                                (Sep. 1, or next business day.)

Sep. 1      Registrar   Fal 21  Request race/ethnic data for new students
                                from OARS and Graduate Admissions for CSS
                                reporting due Sep. 16. (Sep. 1, or next
                                business day, annually.)

Sep. 1      Registrar   Fal 21  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release. (Sep. 6 is a holiday.)

Sep. 1      Registrar   Spg 22  Start daily applicant file download to OIT
                        Sum 22  NSP for next calendar year Spg Qtr, Sum
                        Fal 22  Medical, Fal Qtr, Fal Sem. (Sep. 1, or next
                        FS  22  business day, annually.)

Sep. 1      Students    Fal 21  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Sep. 2     ----------   Fal 21  Three weeks before instruction begins.

Sep. 3      ----------  Sum 21  Summer Session II instruction ends.

Sep. 3     ----------   Sum 21  End of fifth week of instruction - Summer
                                Session II.

Sep. 3      Instructors Sum 21  WebGrades available for submission, SS II,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Sep. 3      Instructors Sum 21  Deadline for WebGrades submission, SS 10WK,
                                5 p.m.

Sep. 3      Registrar   Sum 21  Final grade update - SS 10WK.

Sep. 3     ----------   FS 21   End of third week semester - School of Law.

Sep. 3     Deans        Wtr 22  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.

Sep. 3     Deans        Wtr 22  SOC comments due to Registrar by 5 p.m.


Week of Sep. 6 - 12

Sep. 6      ----------  Sum 21  Labor Day Holiday; campus offices closed.


Sep. 7      Registrar   Fal 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 7      Registrar   Wtr 22  Initial Room Assignment Phase.

Sep. 7      Students    Sum 21  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 7-8    ----------  Sum 21  Summer Session II final examinations.

Sep. 8      Registrar   Sum 21  Official transcripts and student copy
                                transcripts available to SS 10WK students.
                                (2 business days after FGU.)

Sep. 8      Registrar   Sum 21  SS 10WK official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 9      ----------  Fal 21  Two weeks before instruction begins.

Sep. 10     ----------  FS 21   End of fourth week semester - School of Law.

Sep. 10     Registrar   Sum 21  CSS & CED files, Third Week File (combined
                                SS I, SS 10WK, and SS II) due to UCOP.

Sep. 10     Registrar   Sum 21  End of Summer data extract file for OIR,
                                UCOP, and DUE.

Sep. 10     Registrar   2020-21 Deadline to send CSS Degree File (CSSDEG)
                                to UCOP. Fall 2019 through Spring 2020
                                degrees.


Week of Sep. 13 - 19

Sep. 13     Registrar   Fal 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 13     Registrar   FS 21   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 14     Instructors Sum 21  Deadline for WebGrades submission, SS II,
                                5 p.m.

Sep. 14     Registrar   Sum 21  Final grade update for SS II.

Sep. 15     Students    Fal 21  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (5 p.m.)

Sep. 15     Registrar   Fal 21  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m., or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Sep. 20.

Sep. 15     Registrar   Fal 21  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Sep. 15     FA          Fal 21  Electronic file of Regents Scholars for
                                academic year 2020-21 due to Registrar. (Fee
                                payment deadline, annually.)

Sep. 15     Students    Sum 21  View SS II grades in StudentAccess, 8 p.m.

Sep. 16     Registrar   Sum 21  Official transcripts and student copy
                                transcripts available to SS II students. (2
                                business days after FGU.)

Sep. 16     Registrar   Sum 21  SS II official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 16     Registrar   Sum 21  Final Summer Enrollment Report to National
                                Student Clearinghouse. (2 business days
                                after FGU for SS II.)

Sep. 16     ----------  Fal 21  One week before instruction begins.

Sep. 16 &   Students    Fal 21  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 16 -   ----------  Fal 21  ISPOP - International Student Parent
18?                             Orientation Program.

Sep. 17     Registrar   Fal 21  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Sep. 17     Deans       Fal 21  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Sep. 17     Registrar   Sum 21  SS I, SS 10WK, and SS II official
                                transcripts for other UC campuses mailed. (3
                                business days after SS II FGU.)

Sep. 17     Registrar   Sum 21  SS 10WK & SS II school/department copies of
                                students' transcripts available to Deans.

Sep. 17     ----------  FS 21   End of fifth week semester - School of Law.



Week of Sep. 20 - 26

Sep. 16 &   Students    Fal 21  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 20     ----------  Fal 21  WebReg available, 12 p.m.

Sep. 20    Registrar    Fal 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 20    ----------   Fal 21  Quarter begins.

Sep. 20-22 ----------   Fal 21  Academic advising and orientation.

Sep. 20-24 Deans        Wtr 22  Load classes from eSOC to 25Live/R25 for
                                manipulation in Schedule25.

Sep. 23    ----------   Fal 21  Instruction begins. (Thursday.)

Sep. 23    Registrar    Fal 21  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Sep. 23    Registrar    Fal 21  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Sep. 24    ----------   FS 21   End of sixth week semester - School of Law.


Week of Sep. 27 - Oct. 3

Sep. 16 &   Students    Fal 21  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 27     Registrar   Fal 21  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 27     Registrar   FS 21   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 27     Registrar   Wtr 22  Make SOC comments available to departments.

Sep. 27-    Deans       Wtr 22  Review SOC comments.
Oct. 15

Sep. 27-    Deans       Wtr 22  Proof SOC and request GACs by entering @ in
Oct. 15                         the Building and Room fields on eSOC. Email
                                vzherdev@@uci.edu to request room
                                swaps/trades.

Oct. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Oct. 1      Deans       Spg 22  Deadline to notify Registrar which quarter
                                to build S22 - either S21 or W22 may be
                                selected.

Oct. 1      ----------  Fal 21  End of first week of instruction.

Oct. 1      ----------  FS 21   End of seventh week
                                semester - School of Law.

************************

Oct. 1-2    Registrar   Fal 21  Update students' records and produce updated
                                reports.