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 Tuesday, September 28, 2021

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Registrar's Office Processing Calendar - December, 2021

Week of Nov. 29 - Dec. 5

Nov. 29     Registrar   FS 21   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Nov. 29     ----------  Wtr 22  Five weeks before instruction begins.

Nov. 29     Registrar   Wtr 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.

Dec. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Dec. 1      Registrar   Wtr 22  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release.

Dec. 3      Students    Fal 21  Last day to change the grading option
                                of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 10th week, each term.)

Dec. 3      Students    Fal 21  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 10th
                                week, each term.)

Dec. 3      Students    Fal 21  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term.)

Dec. 3      Instructors Fal 21  WebGrades available for submission beginning
                                at 5 p.m. (Friday of 10th week, each term.)

Dec. 3      Deans       Spg 22  SOC comments due to Registrar by 5 p.m.

Dec. 3      ----------  Fal 21  End of tenth week of instruction.
                                (Instruction ends.)

Dec. 3      ----------  FS 21   Instruction ends - School of Law.

Dec. 3      Sum Sess    Sum 22  Schedule due to Registrar by 5 p.m.

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Dec. 3-4    Registrar   Fal 21  Delete Fall 21 fee assessments for students
                                that have not paid.

Dec. 3-4    Registrar   Fal 21  Delete Fall 21 fee assessments for Medical
                                students that have not paid.

Dec. 3-4    Registrar   Fal 21  Update students' records, produce updated
                                reports.

Dec. 4-10   ----------  Fal 21  Final examinations.


Week of Dec. 6 - 12

Dec. 4-10   ----------  Fal 21  Final examinations.

Dec. 6      Registrar   Fal 21  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Dec. 6      Registrar   Fal 21  Final grade course reports due to School of
                                Medicine.

Dec. 6      Registrar   Fal 21  End of 10th week reports available to Deans.
                                (Monday of 11th week, each term.)

Dec. 6      ----------  Wtr 22  Four weeks before instruction begins.

Dec. 6      Registrar   Wtr 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 6-10   Registrar   Spg 22  Load classes from eSOC to R25/25Live for
                                manipulation in Schedule25.

Dec. 10     Registrar   Sum 21  CSS Degree File (CSSDEG) due to
                                UCOP - Summer 2021 degrees.

Dec. 10     ----------  Fal 21  Quarter ends.


Week of Dec. 13 - 19

Dec. 13     Registrar   Wtr 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 13     ----------  Wtr 22  Three weeks before instruction begins.

Dec. 15     Deans       Fal 21  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term.)

Dec. 15     Students    SS 22   Last day to pay fees online or to Cashier
                        Wtr 22  without $50 late payment charge. (5 p.m.)

Dec. 15     Registrar   SS 22   Class drop deadline. Classes dropped if
                        Wtr 22  registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Dec. 18.

Dec. 15     Registrar   Wtr 22  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Dec. 16     Instructors Fal 21  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term.)

Dec. 16     Registrar   Fal 21  Final grade update. (Thursday of 12th week,
                                each term.)

Dec. 16 &   Students    Wtr 22  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 17     Registrar   Sum 21  Degrees Conferred File (Sum 2020) due to
                                UCOP.

Dec. 17     Students    Fal 21  View grades in StudentAccess, 8 p.m.

Dec. 17     Deans       Wtr 22  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., day waitlists are
                                released, each term.)

Dec. 17     Registrar   Wtr 22  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

************************

Dec. 17-18  Registrar   Fal 21  Process final grades and begin production
                                of grade reports for students and Deans.


Week of Dec. 20 - 26

Dec. 16 &   Students    Wtr 22  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 20     Registrar   Fal 21  Official transcripts and student copy
                                transcripts available to students.

Dec. 20     Registrar   Fal 21  Official transcripts held for final grades
                                mailed.

Dec. 20     Registrar   Fal 21  End of 12th week/EOT reports available to Deans.
                                (1st business day after FGU.)

Dec. 20     Registrar   Fal 21  Repeat List available to records section.
                                (1st business day after FGU.)

Dec. 20     ----------  Wtr 22  WebReg available, 12 p.m.

Dec. 20     Students    Wtr 22  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Dec. 20     Registrar   Wtr 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 20     ----------  Wtr 22  Two weeks before instruction begins.

Dec. 22     ----------  FS 21   End of Semester - School of Law.

Dec. 22     ----------  Fal 21  Last business day of 2021.

Dec. 23     Registrar   FS 21   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Dec. 23-    ----------  Wtr 22  Winter Administrative Recess;
Jan. 2                          campus offices closed.


Week of Dec. 27 - Jan. 2

Dec. 16 &   Students    Wtr 22  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 23-    ----------  Wtr 22  Winter Administrative Recess;
Jan. 2                          campus offices closed.

Dec. 27     Registrar   Wtr 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous through Monday of 4th week current
                                quarter, each term.)

Dec. 27     Registrar   Fal 21  School/department copies of students'
                                transcripts available to Deans.

Dec. 27     ----------  Wtr 22  One week before instruction begin.