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Registrar's Office Processing Calendar - September, 2022

Week of Aug. 29 - Sep. 4

Aug. 29     Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 29     Registrar   FS 22   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Aug. 29-    Deans       Wtr 23  Complete data entry into eSOC by 5 p.m. on
Sep. 2                          Friday, Sep. 2. Fix master course database
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers.

Sep. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Sep. 1      Registrar   2021-22 Degrees Conferred File, 2021-22, due to
                                UCOP. Fall 2021 through Spring 2022 degrees.
                                (Sep. 1, or next business day.)

Sep. 1      Registrar   Fal 22  Request race/ethnic data for new students
                                from OARS and Graduate Admissions for CSS
                                reporting due Sep. 16. (Sep. 1, or next
                                business day, annually.)

Sep. 1      Registrar   Fal 22  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release. (Sep. 5 is a holiday.)

Sep. 1      Registrar   Spg 23  Start daily applicant file download to OIT
                        Sum 23  NSP for next calendar year Spg Qtr, Sum
                        Fal 23  Medical, Fal Qtr, Fal Sem. (Sep. 1, or next
                        FS  23  business day, annually.)

Sep. 1?     Students    Fal 22  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Sep. 1     ----------   Fal 22  Three weeks before instruction begins.

Sep. 2      ----------  Sum 22  Summer Session II instruction ends.

Sep. 2     ----------   Sum 22  End of fifth week of instruction - Summer
                                Session II.

Sep. 2      Instructors Sum 22  WebGrades available for submission, SS II,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Sep. 2      Instructors Sum 22  Deadline for WebGrades submission, SS 10WK,
                                5 p.m.

Sep. 2      Registrar   Sum 22  Final grade update - SS 10WK.

Sep. 2     ----------   FS 22   End of third week semester - School of Law.

Sep. 2     Deans        Wtr 23  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.

Sep. 2     Deans        Wtr 23  SOC comments due to Registrar by 5 p.m.


Week of Sep. 5 - 11

Sep. 5      ----------  Sum 22  Labor Day Holiday; campus offices closed.


Sep. 5      Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 6      Registrar   Wtr 23  Initial Room Assignment Phase including
                                priority room scheduling phase.

Sep. 6      Students    Sum 22  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 6-7    ----------  Sum 22  Summer Session II final examinations.

Sep. 7      Registrar   Sum 22  Official transcripts and student copy
                                transcripts available to SS 10WK students.
                                (2 business days after FGU.)

Sep. 7      Registrar   Sum 22  SS 10WK official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 8      ----------  Fal 22  Two weeks before instruction begins.

Sep. 9      ----------  FS 22   End of fourth week semester - School of Law.


Week of Sep. 12 - 18

Sep. 12     Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 12     Registrar   FS 22   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 13     Instructors Sum 22  Deadline for WebGrades submission, SS II,
                                5 p.m.

Sep. 13     Registrar   Sum 22  Final grade update for SS II.

Sep. 14     Students    Sum 22  View SS II grades in StudentAccess, 8 p.m.

Sep. 15     Registrar   Sum 22  CSS & CED files, Third Week File (combined
                                SS I, SS 10WK, and SS II) due to UCOP.

Sep. 15     Registrar   Sum 22  End of Summer data extract file for OIR,
                                UCOP, and DUE.

Sep. 15     Registrar   2021-22 Deadline to send CSS Degree File (CSSDEG)
                                to UCOP. Fall 2020 through Spring 2021
                                degrees.

Sep. 15     Students    Fal 22  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (5 p.m.)

Sep. 15     Registrar   Fal 22  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m., or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Sep. 20.

Sep. 15     Registrar   Fal 22  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Sep. 15     FA          Fal 22  Electronic file of Regents Scholars for
                                academic year 2022-23 due to Registrar. (Fee
                                payment deadline, annually.)

Sep. 15     Registrar   Sum 22  Official transcripts and student copy
                                transcripts available to SS II students. (2
                                business days after FGU.)

Sep. 15     ----------  Fal 22  One week before instruction begins.

Sep. 15 -   ----------  Fal 22  ISPOP - International Student Parent
17?                             Orientation Program.

Sep. 16     Registrar   Sum 22  SS II official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 16     Registrar   Sum 22  Final Summer Enrollment Report to National
                                Student Clearinghouse. (2 business days
                                after FGU for SS II.)

Sep. 16 &   Students    Fal 22  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 16     Registrar   Sum 22  SS 10WK & SS II school/department copies of
                                students' transcripts available to Deans.

Sep. 16     ----------  FS 22   End of fifth week semester - School of Law.


Week of Sep. 19 - 25

Sep. 16 &   Students    Fal 22  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 19     Registrar   Sum 22  SS I, SS 10WK, and SS II official
                                transcripts for other UC campuses mailed. (3
                                business days after SS II FGU.)

Sep. 19     Registrar   Fal 22  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Sep. 19     Deans       Fal 22  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Sep. 19    Registrar    Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 19    ----------   Fal 22  Quarter begins.

Sep. 19-21 ----------   Fal 22  Academic advising and orientation.

Sep. 19-23 Deans        Wtr 23  Load classes from eSOC to to 25Live for
                                manipulation in the Optimizer.

Sep. 20     ----------  Fal 22  WebReg available, 12 p.m.

Sep. 22    ----------   Fal 22  Instruction begins. (Thursday.)

Sep. 22    Registrar    Fal 22  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Sep. 22    Registrar    Fal 22  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Sep. 23    ----------   FS 22   End of sixth week semester - School of Law.


Week of Sep. 26 - Oct. 2

Sep. 16 &   Students    Fal 22  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 26     Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 26     Registrar   Wtr 23  Make SOC comments available to departments.

Sep. 26-    Deans       Wtr 23  Review SOC comments.
Oct. 14

Sep. 26-    Deans       Wtr 23  Proof SOC and request GACs by entering @ in
Oct. 14                         the Building and Room fields on eSOC. Email
                                SOC Coordinator to request room
                                swaps/trades.

Sep. 30     ----------  Fal 22  End of first week of instruction.

Sep. 30     ----------  FS 22   End of seventh week
                                semester - School of Law.

************************

Sep. 30-    Registrar   Fal 22  Update students' records and produce updated
Oct. 1                          reports.