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 Tuesday, February 7, 2023

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Registrar's Office Processing Calendar - September, 2023

Week of Sep. 4 - 10

Sep. 4      ----------  Sum 23  Labor Day Holiday; campus offices closed.

Sep. 4      Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 4      Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 5      Registrar   Wtr 24  Initial Room Assignment Phase including
                                priority room scheduling phase.

Sep. 7     ----------   Fal 23  Three weeks before instruction begins.

Sep. 8     ----------   Sum 23  End of fifth week of instruction - Summer
                                Session II.

Sep. 8     ----------   FS 23   End of third week semester - School of Law.


Week of Sep. 11 - 17

Sep. 11     ----------  Sum 23  Summer Session II instruction ends.

Sep. 11     Instructors Sum 23  WebGrades available for submission, SS II,
                                beginning at 5 p.m. (Last day of
                                instruction.)
Sep. 11     Instructors Sum 23  Deadline for WebGrades submission, SS 10WK,
                                5 p.m.

Sep. 11     Registrar   Sum 23  Final grade update - SS 10WK.

Sep. 11     Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 12     Students    Sum 23  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 12-13  ----------  Sum 23  Summer Session II final examinations.

Sep. 13     Registrar   Sum 23  Official transcripts and student copy
                                transcripts available to SS 10WK students.
                                (2 business days after FGU.)

Sep. 13     Registrar   Sum 23  SS 10WK official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 14     ----------  Fal 23  Two weeks before instruction begins.

Sep. 15     ----------  FS 23   End of fourth week semester - School of Law.

Sep. 15     Students    Fal 22  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (5 p.m.)

Sep. 15     Registrar   Fal 23  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m., or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Sep. 20.

Sep. 15     Registrar   Fal 23  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Sep. 15     FA          Fal 23  Electronic file of Regents Scholars for
                                academic year 2023-24 due to Registrar. (Fee
                                payment deadline, annually.)

************************

Sep. 16 &   Students    Fal 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.


Week of Sep. 18 - 24

Sep. 16 &   Students    Fal 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 18     Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 18     Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 19     Registrar   Fal 23  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Sep. 19     Deans       Fal 23  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Sep. 19     Instructors Sum 23  Deadline for WebGrades submission, SS II,
                                5 p.m.

Sep. 20     Registrar   Sum 23  Final grade update for SS II.

Sep. 20     Students    Sum 23  View SS II grades in StudentAccess, 8 p.m.

Sep. 20     ----------  Fal 23  WebReg available, 12 p.m.

Sep. 21     Registrar   Sum 23  Official transcripts and student copy
                                transcripts available to SS II students. (2
                                business days after FGU.)

Sep. 21     ----------  Fal 23  One week before instruction begins.

Sep. 21 -   ----------  Fal 23  ISPOP - International Student Parent
23?                             Orientation Program.

Sep. 22     Registrar   Sum 23  CSS & CED files, Third Week File (combined
                                SS I, SS 10WK, and SS II) due to UCOP.

Sep. 22     Registrar   Sum 23  End of Summer data extract file for OIR,
                                UCOP, and DUE.

Sep. 22     Registrar   2022-23 Deadline to send CSS Degree File (CSSDEG)
                                to UCOP. Fall 2022 through Spring 2023
                                degrees.

Sep. 22     Registrar   Sum 23  SS II official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 22     Registrar   Sum 23  Final Summer Enrollment Report to National
                                Student Clearinghouse. (2 business days
                                after FGU for SS II.)

Sep. 22     Registrar   Sum 23  SS 10WK & SS II school/department copies of
                                students' transcripts available to Deans.

Sep. 22     ----------  FS 22   End of fifth week semester - School of Law.


Week of Sep. 25 - Oct. 1

Sep. 16 &   Students    Fal 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 25     Registrar   Sum 23  SS I, SS 10WK, and SS II official
                                transcripts for other UC campuses mailed. (3
                                business days after SS II FGU.)

Sep. 25    Registrar    Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 25    ----------   Fal 23  Quarter begins.

Sep. 25-27 ----------   Fal 23  Academic advising and orientation.

Sep. 25-29 Deans        Wtr 24  Load classes from eSOC to to 25Live for
                                manipulation in the Optimizer.

Sep. 28    ----------   Fal 23  Instruction begins. (Thursday.)

Sep. 28    Registrar    Fal 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Sep. 28    Registrar    Fal 23  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Sep. 29    ----------   FS 23   End of sixth week semester - School of Law.