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Registrar's Office Processing Calendar - August, 2024

Week of Aug. 5 - 11

Aug. 5      ----------  Sum 24  Instruction begins, Summer Session II.

Aug. 5      Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 7      Instructors Sum 24  Deadline for WebGrades submission, SS I,
                                5 p.m.

Aug. 7      Registrar   Sum 24  Final grade update - SS I.

Aug. 7      Students    Sum 24  View SS I grades in StudentAccess, 10 p.m.

Aug. 7      ----------  Fal 24  SPOP 7 - Student Parent Orientation Program.

Aug. 8      ----------  Fal 24  Seven weeks before instruction begins.

Aug. 9      Registrar   Sum 24  Official transcripts and student copy
                                transcripts available to SS I students.
                                (2 business days after FGU.)

Aug. 9      Registrar   Sum 24  SS I official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Aug. 9      Registrar   Sum 24  SS I school/department copies of students'
                                transcripts available to Deans.

Aug. 9      Registrar   Sum 24  Second Summer Enrollment Report to National
                                Student Clearinghouse by electronic
                                transfer - general campus. (SS I and
                                SS 10WK.

Aug. 9      ----------  Sum 24  End of seventh week of instruction - Summer
                                Session 10 Week.

Aug. 9      ----------  Sum 24  End of first week of instruction - Summer
                                Session II.

Aug. 9      ----------  Sum 24  End of twelfth week of instruction - School
                                of Medicine. Last day of instruction. End of
                                Summer Quarter.

Aug. 9      Registrar   Sum 24  End of Term census date for School of
                                Medicine, Summer Quarter.

Aug. 9      Registrar   Sum 24  Update enrollment for students in
                                Summer Quarter classes, generate course
                                reports - School of Medicine.

Aug. 9      Registrar   Sum 24  Delete Sum 24 fee assessments for students
                                that have not paid for Summer Quarter
                                2024 - School of Medicine.


Week of Aug. 12 - 18

Aug. 12     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 12     Registrar   Sum 24  SS II Census data extract file due to OIR,
                                UCOP, and DUE.

Aug. 12     Registrar   Sum 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine. (1 business
                                day after Summer Quarter End of Term census
                                date.)

Aug. 12     Registrar   Sum 24  Update Short Form Study List due to School
                                of Medicine.

Aug. 12     Registrar   Sum 24  Final grade course reports due to School of
                                Medicine.

Aug. 12     ----------  FS 24   Semester begins - School of Law.

Aug. 12     ----------  FS 24   Instruction begins - School of Law.

Aug. 12     Registrar   FS 24   Request race/ethnic data for new students
                                from Law School for 3rd week reporting. (1st
                                day of instruction, annually.)

Aug. 13     ----------  Fal 24  SPOP 8 - Student Parent Orientation Program.

Aug. 13     -------     Fal 24  TSPOP - Transfer Student Parent Orientation
                                Program.

Aug. 13     Registrar   FS 24   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Aug. 15     Registrar   Fal 24  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Aug. 15     Registrar   2023-24 Email Non-UC Programs Abroad file to UCOP
                                contact. (Aug. 15, or next business day,
                                annually.)

Aug. 15     ----------  Fal 24  Six weeks before instruction begins.

Aug. 16     ----------  Sum 24  End of eighth week of instruction - Summer
                                Session 10 Week.

Aug. 16     ----------  Sum 24  End of second week of instruction - Summer
                                Session II.

Aug. 16     ----------  FS 24   End of week zero - School of Law.

************************

Aug. 17     ----------  Fal 24  SPOP 9 - Student Parent Orientation Program.


Week of Aug. 19 - 25

Aug. 19     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 22     ----------  Fal 24  SPOP 10 - Student Parent Orientation Program.

Aug. 22     ----------  Fal 24  Five weeks before instruction begins.

Aug. 23     Registrar   2023-24 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file.
                                (Aug. 23, or next business day, annually.)

Aug. 23     ----------  Sum 24  End of ninth week of instruction - Summer
                                Session 10 Week.

Aug. 23     ----------  Sum 24  End of third week of instruction - Summer
                                Session II.

Aug. 23     ----------  FS 24   End of first week semester - School of Law.



Week of Aug. 26 - Sep. 1

Aug. 26     Registrar   FS 24   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1 business day
                                after 1st full week of instruction, each
                                term.)

Aug. 26     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 27     Students    Fal 24  New undergraduate students not attending
                                SPOP begin enrolling in classes via WebReg.
                                Priority windows open 9 a.m., Aug. 27.

Aug. 29     ----------  Fal 24  Four weeks before instruction begins.
 
Aug. 29     ----------  Sum 24  Summer Session 10 Week instruction ends.

Aug. 29     Instructors Sum 24  WebGrades available for submission, SS 10WK,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Aug. 30     Deans       Wtr 25  Complete data entry into eSOC by August
                                August 30, 5 p.m. Fix master course database
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers. Complete
                                data entry into eSOC by 5 p.m. to have classes
                                considered in room assignment phase.

Aug. 30     ----------  Sum 24  Summer Session 10 Week final examinations.

Aug. 30     ----------  Sum 24  End of tenth week of instruction - Summer
                                Session 10 Week.

Aug. 30     ----------  Sum 24  End of fourth week of instruction - Summer
                                Session II.

Aug. 30     ----------  FS 24   End of second week semester - School of Law.