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Registrar's Office Processing Calendar - November, 2024

Week of Nov. 4 - 10

Nov. 4      Registrar   FS 24   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)


Nov. 4      Registrar   Fal 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Nov. 4      Deans       Wtr 25  Departments may remove B or X restriction
                                if they will not be enforced until the
                                first day of instruction.

Nov. 4      Registrar   Wtr 25  Make eSOC available again. (Monday of
                                6th week, previous quarter, each term.)

Nov. 4      Registrar   Wtr 25  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter, each
                                term.)

Nov. 8      Registrar   Fal 24  CSS & CED files and Third Week File due to
                                UCOP.

Nov. 8      Registrar   2023-24 CSS Health Science Resident Enrollment file
                                (CSSREG) due to UCOP. (Fall 2023 through
                                Spring 2024 data.)

Nov. 8      Students    Fal 24  Last day to change variable
                                units of a course; Dean's approval required.
                                (5 p.m., Friday of 6th week, each term.)

Nov. 8      Students    Fal 24  Last day to drop a course without receiving
                                a W grade; Deans' approval required.
                                (5 p.m., Friday of 6th week, each term.)

Nov. 8      Registrar   Fal 24  CSS & CED files and Health Sciences
                                Residents Third Week File due to UCOP.
                                (Friday of 6th week, each term.)

Nov. 8      ----------  Fal 24  End of sixth week of instruction.

Nov. 8      ----------  FS 24   End of twelfth week semester - School of Law.

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Nov. 8-9    Registrar   Fal 24  Update students' records and produce updated
                                reports.

Nov. 8-9    Registrar   Wtr 25  Start daily course data download to OIT.
                        SS  25  (Saturday of 6th week, previous quarter,
                                each term.)


Week of Nov. 11 - 17

Nov. 11     ----------  Fal 23  Veterans' Day Holiday; campus offices
                                closed.

Nov. 11     Registrar   Fal 23  End of 6th week reports available to Deans.
                                (Monday of 7th week, each term.)

Nov. 11     Students    Wtr 25  Students access WebReg to see when their
                                enrollment window opens. (Monday of 7th
                                week, each term.)

Nov. 11     ----------  Wtr 25  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students. (Monday of 7th
                                week, each term.)

Nov. 11     ----------  Wtr 25  Eight weeks before instruction begins.

Nov. 14     Deans       Wtr 25  Deadline to modify eSOC for WebReg
                                enrollment. (12:00 p.m., Thursday of 7th
                                week, previous quarter, each term. If
                                holiday, then Wednesday of 7th week.)

Nov. 15?    SBS         Wtr 25  Apply graduate/financial aid to student ZOT
                                Accounts.

Nov. 15     Registrar   Wtr 25  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Nov. 15     Registrar   Wtr 25  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous quarter, each
                                term. If holiday, then Thursday of 7th
                                week.)

Nov. 15     Registrar   Wtr 25  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)

Nov. 15     ----------  Fal 24  End of seventh week of instruction.

Nov. 15     ----------  FS 24   End of thirteenth week semester - School of Law.


Week of Nov. 18 - 24

Nov. 18     ----------  Wtr 24  Seven weeks before instruction begins.

Nov. 19     Registrar   Sum 24  Send degree data to the National Student
                                Clearinghouse by electronic
                                transfer - general campus. (16 business days
                                after degree certification deadline, each
                                term.)

Nov. 18     Registrar   Fal 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Nov. 18     Students    Wtr 25  Students (new and continuing) begin
                                enrolling in classes via WebReg. (Monday of
                                8th week, each term.)

Nov. 18     Students    Wtr 25  Undergraduates: 18-unit enrollment limit
                                until Dec. 19, 12 p.m.

Nov. 22     Deans       Spg 25  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase. 

Nov. 22     ----------  Fal 24  End of eighth week of instruction.

Nov. 22     ----------  FS 24   End of fourteenth week semester - School of Law.


Week of Nov. 25 - Dec. 1

Nov. 25     ----------  Wtr 25  Six weeks before instruction begins.

Nov. 25     Registrar   Wtr 25  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.

Nov. 25     Registrar   Spg 25  Initial Room Assignment Phase including
                                priority room scheduling phase. 


Nov. 27     ----------  FS 24   Instruction ends - School of Law.

Nov. 28-29  ----------  Fal 24  Thanksgiving Holiday; campus offices closed.

Nov. 29     ----------  Fal 24  End of ninth week of instruction.

Nov. 29     ----------  FS 24   End of fifteenth week semester - School of Law.