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Registrar's Office Processing Calendar - November, 2023

Week of Oct. 30 - Nov. 5

Oct. 30     Registrar   Spg 24  Make S24 courses available in eSOC.

Oct. 30 -   Deans       Spg 24  Beginning of Build Phase for departments.
Nov. 22                         Make changes, deletions, and additions
                                directly into eSOC. Departments should enter
                                first preferences in the Building and Room
                                fields in eSOC. Schedule classes on-module
                                in large rooms to maximize use of those
                                rooms. Complete data entry into eSOC by 5pm. 
                                On Friday, Nov 22. Fix master course database
                                discrepancies, verify max capacities, be sure
                                cross-listings are identical and scheduled for
                                same room and time; clean-up order of course
                                types/course numbers.

Nov. 1      Students    Wtr 24  Deadline to readmit (Undergraduate.)
                                (November 1, annually.)

Nov. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Nov. 3      Registrar   Sum 23  CSS & CED files and EOT File due to UCOP.
                                (Combined SS I, SS 10WK, SS II.)

Nov. 3      Registrar   Wtr 24  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Nov. 3      Deans       Wtr 24  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

Nov. 3      ----------  Fal 23  End of fifth week of instruction.

Nov. 3      ----------  FS 23   End of eleventh week semester - School of Law.

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Nov. 3-4    Registrar   Fal 23  Delete Fall 23 fee assessments for visitors
                                that have not paid.

Nov. 3-4    Registrar   Wtr 24  Generate enrollment windows for continuing
                                and new students. (Saturday of 5th week,
                                previous quarter, each term.)

Nov. 3-4    Registrar   Wtr 24  Generate fee assessments for continuing and
                                new undergraduate and graduate students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 3-4    Registrar   Wtr 24  Generate enrollment windows and fee
                                assessments for School of Medicine students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 3-4    Registrar   SS 24   Generate enrollment windows and fee
                                assessments for School of Law students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 3-4    Registrar   Wtr 24  Start daily course data download to OIT.
                        SS  24  (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 3-4    Registrar   Wtr 24  Schedule of Classes available. (Saturday of
                                5th week, previous quarter, each term.)


Week of Nov. 6 - 12

Nov. 6      Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)


Nov. 6      Registrar   Fal 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Nov. 6      Deans       Wtr 24  Departments may remove B or X restriction
                                if they will not be enforced until the
                                first day of instruction.

Nov. 6      Registrar   Wtr 24  Make eSOC available again. (Monday of
                                6th week, previous quarter, each term.)

Nov. 6      Registrar   Wtr 24  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter, each
                                term.)

Nov. 10     ----------  Fal 23  Veterans' Day Holiday; campus offices
                                closed.

Nov. 10     Registrar   Fal 23  CSS & CED files and Third Week File due to
                                UCOP.

Nov. 10     Registrar   2022-23 CSS Health Science Resident Enrollment file
                                (CSSREG) due to UCOP. (Fall 2022 through
                                Spring 2023 data.)

Nov. 10     Students    Fal 23  Last day to change variable
                                units of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 6th week, each term.)

Nov. 10     Students    Fal 23  Last day to drop a course without receiving
                                a W grade; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 6th
                                week, each term.)

Nov. 10     Registrar   Fal 23  CSS & CED files and Health Sciences
                                Residents Third Week File due to UCOP.
                                (Friday of 6th week, each term.)

Nov. 10     ----------  Fal 23  End of sixth week of instruction.

Nov. 10     ----------  FS 23   End of twelfth week
                                semester - School of Law.

************************

Nov. 10-11  Registrar   Fal 23  Update students' records and produce updated
                                reports.

Nov. 10-11  Registrar   Wtr 24  Start daily course data download to OIT.
                        SS  24  (Saturday of 6th week, previous quarter,
                                each term.)


Week of Nov. 13 - 19

Nov. 13     Registrar   Fal 23  End of 6th week reports available to Deans.
                                (Monday of 7th week, each term.)

Nov. 13     Students    Wtr 24  Students access WebReg to see when their
                                enrollment window opens. (Monday of 7th
                                week, each term.)

Nov. 13     ----------  Wtr 24  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students. (Monday of 7th
                                week, each term.)

Nov. 13     ----------  Wtr 24  Eight weeks before instruction begins.

Nov. 15?    SBS         Wtr 24  Apply graduate/financial aid to student ZOT
                                Accounts.

Nov. 15     Registrar   Wtr 24  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Nov. 16     Deans       Wtr 24  Deadline to modify eSOC for WebReg
                                enrollment. (12:00 p.m., Thursday of 7th
                                week, previous quarter, each term. If
                                holiday, then Wednesday of 7th week.)

Nov. 17     Registrar   Wtr 24  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous quarter, each
                                term. If holiday, then Thursday of 7th
                                week.)

Nov. 17     Registrar   Wtr 24  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)

Nov. 17     ----------  Fal 23  End of seventh week of instruction.

Nov. 17     ----------  FS 23   End of thirteenth week
                                semester - School of Law.


Week of Nov. 20 - 26

Nov. 20     ----------  Wtr 24  Seven weeks before instruction begins.

Nov. 21     Registrar   Sum 23  Send degree data to the National Student
                                Clearinghouse by electronic
                                transfer - general campus. (16 business days
                                after degree certification deadline, each
                                term.)

Nov. 20     Registrar   Fal 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Nov. 20     Students    Wtr 24  Students (new and continuing) begin
                                enrolling in classes via WebReg. (Monday of
                                8th week, each term.)

Nov. 20     Students    Wtr 24  Undergraduates: 18-unit enrollment limit
                                until Dec. 20, 12 p.m.

Nov. 22     Deans       Spg 24  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase. 

Nov. 23-24  ----------  Fal 23  Thanksgiving Holiday; campus offices closed.

Nov. 24     ----------  Fal 23  End of eighth week of instruction.

Nov. 24     ----------  FS 23   End of fourteenth week
                                semester - School of Law.


Week of Nov. 27 - Dec. 3

Nov. 27     ----------  Wtr 24  Six weeks before instruction begins.

Nov. 27     Registrar   Wtr 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.

Nov. 27     Registrar   Spg 24  Initial Room Assignment Phase including
                                priority room scheduling phase. 

Dec. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Dec. 1      Registrar   Wtr 24  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release.

Dec. 1      ----------  Fal 23  End of ninth week of instruction.

Dec. 1      ----------  FS 23   End of fifteenth week
                                semester - School of Law.

Dec. 1      ----------  FS 23   Instruction ends - School of Law.