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Registrar's Office Processing Calendar - December, 2023

Week of Dec. 4 - 10

Dec. 4      ----------  Wtr 24  Five weeks before instruction begins.

Dec. 4      Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Dec. 4      Registrar   Wtr 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.

Dec. 8      Students    Fal 23  Last day to change the grading option
                                of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 10th week, each term.)

Dec. 8      Students    Fal 23  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 10th
                                week, each term.)

Dec. 8      Students    Fal 23  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term.)

Dec. 8      Instructors Fal 23  WebGrades available for submission beginning
                                at 5 p.m. (Friday of 10th week, each term.)

Dec. 8      Deans       Spg 24  SOC comments due to Registrar by 5 p.m.

Dec. 8      ----------  Fal 23  End of tenth week of instruction.
                                (Instruction ends.)

Dec. 8      Sum Sess    Sum 24  Schedule due to Registrar by 5 p.m.

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Dec. 8-9    Registrar   Fal 23  Delete Fall 22 fee assessments for students
                                that have not paid.

Dec. 8-9    Registrar   Fal 23  Delete Fall 22 fee assessments for Medical
                                students that have not paid.

Dec. 8-9    Registrar   Fal 23  Update students' records, produce updated
                                reports.

Dec. 9-15   ----------  Fal 23  Final examinations.


Week of Dec. 11 - 17

Dec. 9-15   ----------  Fal 23  Final examinations.

Dec. 11     ----------  Wtr 24  Four weeks before instruction begins.

Dec. 11     Registrar   Fal 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Dec. 11     Registrar   Fal 23  Final grade course reports due to School of
                                Medicine.

Dec. 11     Registrar   Fal 23  End of 10th week reports available to Deans.
                                (Monday of 11th week, each term.)

Dec. 11     Registrar   Wtr 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 11-15  Registrar   Spg 24  Load classes from eSOC to 25Live for
                                manipulation in the Optimizer.

Dec. 15     Registrar   Sum 23  CSS Degree File (CSSDEG) due to
                                UCOP - Summer 2023 degrees.

Dec. 15     ----------  Fal 23  Quarter ends.

Dec. 15     Students    SS 24   Last day to pay fees online or to Cashier
                        Wtr 24  without $50 late payment charge. (5 p.m.)

Dec. 15     Registrar   SS 24   Class drop deadline. Classes dropped if
                        Wtr 24  registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Dec. 20.

Dec. 15     Registrar   Wtr 24  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

************************

Dec. 16 &   Students    Wtr 24  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.



Week of Dec. 18 - 24

Dec. 16 &   Students    Wtr 24  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 18     ----------  Fal 23  Fall Commencement.

Dec. 18     ----------  Wtr 24  Three weeks before instruction begins.

Dec. 18     Registrar   Wtr 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 19     Deans       Wtr 24  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., day waitlists are
                                released, each term.)

Dec. 19     Registrar   Wtr 24  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Dec. 20     ----------  Wtr 24  WebReg available, 12 p.m.

Dec. 20     Students    Wtr 24  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Dec. 20     Deans       Fal 23  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term.)

Dec. 20     ----------  FS 23   End of Semester - School of Law.

Dec. 21     Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Dec. 21     Instructors Fal 23  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term.)

Dec. 21     Registrar   Fal 23  Final grade update. (Thursday of 12th week,
                                each term.)

Dec. 22     Registrar   Fal 23  End of 12th week/EOT reports available to Deans.
                                (1st business day after FGU.)

Dec. 22     Registrar   Fal 23  Repeat List available to records section.
                                (1st business day after FGU.)

Dec. 22     Registrar   Sum 23  Degrees Conferred File (Sum 2023) due to
                                UCOP.

Dec. 22     Students    Fal 23  View grades in StudentAccess, 10 p.m.

Dec. 22     ----------  Fal 23  Last business day of 2023.

************************

Dec. 22-23  Registrar   Fal 23  Process final grades and begin production
                                of grade reports for students and Deans.

Dec. 23?    Registrar   Fal 23  Official transcripts and student copy
                                transcripts available to students.

Dec. 23?    Registrar   Fal 23  Official transcripts held for final grades
                                mailed.


Week of Dec. 25 - 31

Dec. 16 &   Students    Wtr 24  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 25     Registrar   Fal 23  School/department copies of students'
                                transcripts available to Deans.

Dec. 25     ----------  Wtr 24  Two weeks before instruction begins.

Dec. 25     Registrar   Wtr 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Dec. 25-    ----------  Wtr 24  Winter Administrative Recess;
Jan. 2                          campus offices closed.


Jan. 1 - 7

Dec. 16 &   Students    Wtr 24  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Dec. 15.

Dec. 25-    ----------  Wtr 24  Winter Administrative Recess;
Jan. 2                          campus offices closed.

Jan. 1      ----------  Wtr 24  One week before instruction begin.

Jan. 1      Registrar   Wtr 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous through Monday of 4th week current
                                quarter, each term.)