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 Friday, March 1, 2024

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Registrar's Office Processing Calendar - May, 2024

Week of Apr. 29 - May 5

Apr. 29 -    ----------  SS 24   Final examinations - School of Law.
May 10

May 1       Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

May 1       Spec Prog   Fal 24  Deadline to identify continuing Special
                                Program students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

May 2       Deans       Fal 24  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

May 3       Deans       Wtr 24  Degree award certifications due to
                                Registrar. (6 weeks after quarter ends.)

May 3       Registrar   Wtr 24  CSS & CED files, End of Quarter File, due to
                                UCOP. (Friday of 5th week, subsequent
                                quarter, each term.)

May 3       Deans/      Spg 24  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar. (Friday of 5th week, each term.)

May 3       ----------  Spg 24  End of fifth week of instruction.

May 3       Deans       Fal 24  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

May 3       Registrar   Fal 24  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

************************

May 3-4     Registrar   Spg 24  Update students' records and produce updated
                                reports.

May 3-4     Registrar   Spg 24  Delete Spg 24 fee assessments for visitors
                                that have not paid.

May 3-4     Registrar   Sum 24  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment
                                windows not needed.)
                                
May 3-4     Registrar   Fal 24  Generate enrollment windows for continuing
                                undergraduate and graduate students. Fees
                                will be assessed in July.

May 4       Registrar   Sum 24  Start daily course data download to OIT.
                        Fal 24  (Saturday of 5th week, previous term,
                                each term.)

May 4       Registrar   Fal 24  Schedule of Classes available. (Saturday,
                                of 5th week, previous term, each term.)


Week of May 6 - 12

Apr. 29 -    ----------  SS 24   Final examinations - School of Law.
May 9

May 6       Registrar   Wtr 24  Winter Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

May 6       Registrar   Spg 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 6       Registrar   Spg 24  Spring Latin Honors eligibility list
                                available to Deans for commencement list.
                                (1st business day after winter degree award
                                certification deadline, spring term
                                annually.)

May 6       Registrar   Fal 24  Make eSOC available again. (Monday of 6th
                                week, previous term, each term.)

May 6       Registrar   Fal 24  Authorization codes available in WebRosters.
                                (Monday of 6th week, previous term, each
                                term.)

May 7?      OIT         Fal 24  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 9        OARS       Fal 24  Generate enrollment windows for new
                                undergraduate students - Freshman and
                                Transfers (Thursday of 6th week, spring
                                quarter.) Fees will be assessed in July.

May 9       ---------   SS 24   Semester ends - School of Law.

May 10      Registrar   Spg 24  CSS & CED files, Third Week File, due to
                                UCOP. (Friday of 6th week, each term.)

May 10      Deans       Spg 24  Deadline to edit/update electronic
                                graduation applications. Updated
                                commencement list due to Registrar. (5 p.m.,
                                Friday of 6th week, spring quarter,
                                annually.)

May 10      Students    Spg 24  Last day to drop a course without receiving
                                a W grade; Dean's approval required.
                                (5 p.m., Friday of 6th week, each term.)

May 10      Students    Spg 24  Last day to change the variable
                                units of a course; Dean's approval required. 
                                (5 p.m., Friday of 6th week, each term.)

May 10      ----------  Spg 24  End of the sixth week of instruction.

May 10      ----------  SS 24   Commencement - School of Law.

************************

May 10-11   Registrar   Spg 24  Update students' records and produce updated
                                reports.

May 11      Registrar   Sum 24  Start daily student data download to OIT.
                        Fal 24  (Saturday of 6th week, previous term,
                                each term.)


Week of May 13 - 19

May 13      Registrar   SS 24   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

May 13      Registrar   Spg 24  End of the 6th week reports available to Deans.
                                (Monday of the 7th week, each term.)

May 13      Students    Fal 24  Continuing students access WebReg to
                                check time and date of enrollment windows.
                                (Monday of 7th week, each term.)

May 13      ----------  Fal 24  F/H/EMBA and EAP begin enrolling their
                                students. (Monday of 7th week, each term.)

May 13      Students    Sum 24  Last day for School of Medicine students
                                to pay fees online or to Cashier without
                                $50 late payment charge. (4 p.m.)

May 14      Registrar   Sum 24  Update enrollment for School of Medicine.

May 14      Registrar   Sum 24  Updated Short Form Study List due to School
                                of Medicine.


May 15      Registrar   Sum 23- List of degree candidates, including summer
                        Spg 24  through spring Latin Honors, for publication
                                in the Commencement Program due to Editor.
                                (Wednesday of 7th week, spring quarter,
                                annually.)

May 16      Deans       Fal 24  Deadline to modify eSOC for WebReg
                                enrollment (12 noon, Thursday of 7th week,
                                previous term, each term.)

May 16      Grad Div    Fal 24  Generate enrollment windows for new graduate
                                students. Fees will be assessed in July (Thursday
                                of 7th week, Spring term.)

May 17      ----------  Spg 24  End of seventh week of instruction.

May 17      Registrar   Fal 24  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous term, each
                                term.)

May 17      Registrar   Fal 24  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)


Week of May 20 - 26

May 20      Registrar   Spg 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 20     Students     Fal 24  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week, each
                                term.)

May 20     Students     Fal 24  Undergraduates: 18-unit enrollment limit
                                until 12 p.m., Sept 1 (TBD).

May 20     ----------   Sum 24  Quarter begins, School of Medicine.

May 21     ----------   Sum 24  Instruction begins for summer quarter,
                                School of Medicine.

May 24     ----------   Sum 24  End of first week of instruction - School of
                                Medicine.

May 24     ----------   Spg 24  End of eighth week of instruction.

************************

May 25 &   Students     Sum 24  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was May 22.


Week of May 27 - Jun. 2

May 25 &   Students     Sum 24  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was May 22.

May 27     Registrar    Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

May 27     Registrar    Fal 24  Generate enrollment windows for new and
                                continuing School of Medicine students.

May 27     ----------   Spg 24  Memorial Day Holiday; campus offices closed.

May 28     Instructors  SS 24   Deadline for School of Law grade submission,
                                12 p.m.

May 28     Law          SS 24   Deadline for WebGrades submission, 5 p.m.

May 28?    Law          SS 24   Deadline to submit Bar list to Registrar for
                                transcript production, 5 p.m.

May 28?    Law          SS 24   Deadline to submit degree certification list
                                to Registrar, 5 p.m.

May 28?    Registrar    SS 24   Final grade update for Law.

May 28?    Students     SS 24   View Law grades in StudentAccess after
                                8 p.m.

May 28?    Students     SS 24   View Law grades with degrees in
                                StudentAccess.

May 28?    Law          SS 24   Deadline to submit Honors file to Registrar,
                                5 p.m.

May 28?    Law          SS 24   Deadline to submit Award files (course and
                                Pro Bono) to Registrar, 5 p.m.

May 28?    Registrar    SS 24   Post Law degrees to transcripts.


May 31     ----------   Spg 24  End of ninth week of instruction.

May 31     ----------   Sum 24  End of second week of instruction - School of
                                Medicine.

May 31     Registrar    Sum 24  Generate enrollment windows and fee
                                assessments for School of Medicine Prime-LC
                                students.