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Registrar's Office Processing Calendar - April, 2025

Week of Mar. 31 - Apr. 6

Mar. 31     Registrar   Wtr 25  End of 12th/EOT week reports available to Deans.
                                (1st business day after 12th/EOT, each term.)

Mar. 31     Registrar   Wtr 25  Repeat List available to records section.
                                (1st business day after FGU, each term.)

Mar. 31     Registrar   Wtr 25  Official transcripts and student copy
                                transcripts available to students. (1st
                                business day after FGU.)

Mar. 31     Registrar   Wtr 25  Official transcripts held for final grades
                                mailed. (1st business day after FGU.)

Mar. 31     Registrar   Wtr 25  School/department copies of students'
                                transcripts available to Deans.

Mar. 31     Registrar   Spg 25  Instruction begins. (Monday.)

Mar. 31     Registrar   Spg 25  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Mar. 31     Registrar   Spg 25  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Mar. 31     Registrar   Spg 25  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Mar. 31     Registrar   FS  25  Generate enrollment windows for continuing
                                School of Law students.

Mar. 31     Registrar   Fal 25  Make SOC comments available to departments.

Mar. 31     Registrar   Sum 25  Generate enrollment windows and fee
                                assessments for continuing School of
                                Medicine students.

Mar. 31     Sch of Med  Sum 25  School of Medicine generates assessment for
                                their continuing students.

Mar. 31-    Deans       Fal 25  Review SOC comments.
Apr. 18

Mar. 31-    Deans       Fal 25  Proof SOC and request GACs by entering @ in
Apr. 18                         the Building and Room fields in eSOC. Email
                                SOC Coordinator to request room
                                swaps/trades.

Apr. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Apr. 4      ----------  Spg 25  End of first week of instruction.

Apr. 4      ----------  SS 25   End of thirteenth week
                                semester - School of Law.

************************

Apr. 4-5    Registrar   Spg 25  Update students' records and produce updated
                                reports.


Week of Apr. 7 - 13

Apr. 7      Registrar   Spg 25  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 7      Registrar   Spg 25  End of 1st week reports available to Deans.
                                (Monday of 2nd week, each term.)

Apr. 10     Registrar   Spg 25  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Apr. 11     Students    Spg 25  Last day to add a class without Dean's
                                approval. (5 p.m., Friday of 2nd week,
                                each term.)

Apr. 11     Students    Spg 25  Last day to drop a class without Dean's
                                approval. (5 p.m., Friday of 2nd week,
                                each term.)

Apr. 11     Students    Spg 25  Last day to change grading option or
                                variable units without Dean's approval.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 11     ---------   Spg 25  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Apr. 11     Deans       Spg 25  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Apr. 11     ----------  Spg 25  End of second week of instruction.

Apr. 11     ----------  SS 25   End of fourteenth week
                                semester - School of Law.

************************

Apr. 11-12  Registrar   Spg 25  Update students' records and produce updated
                                reports.


Week of Apr. 14 - 20

Apr. 14     Registrar   Spg 25  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 14     Registrar   Spg 25  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Apr. 14     Registrar   Spg 25  End of 2nd week reports available to Deans.
                                (Monday of the 3rd week, each term.)

Apr. 15?    SBS         Sum 25  Apply graduate/financial aid to School of
                                Medicine student ZOT accounts.

Apr. 16     Students    Spg 25  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Apr. 18     Sch of Med  Sum 25  School of Medicine begins enrolling their
                                continuing students.

Apr. 18     Students    Spg 25  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar (Friday of 3rd week, each term.)

Apr. 18     Students    Spg 25  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (5 p.m.,
                                Friday of 3rd week, each term.)

Apr. 18     ----------  Spg 25  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Apr. 18     Registrar   Spg 25  CSS file, Third Week File, due to OIR.
                                (Friday of 3rd week, each term.)

Apr. 18     ----------  Spg 25  End of third week of instruction.

Apr. 18     ----------  SS 25   End of fifteenth week
                                semester - School of Law.

Apr. 18     PMSB        Sum 25  List of F/H/EMBA students to be assessed
                                fees for Summer Session due to Registrar.
                                (Friday of 3rd week, Spring term.)

Apr. 18     Deans       Fal 25  Print copy of SOC and indicate linkage for
                                enrollment purposes. Submit to Registrar
                                proofing copy of SOC with final comments and
                                linkage indicated by 5 p.m. (Friday of 3rd
                                week, previous term, each term.)

Apr. 18     Deans       Fal 25  Deadline to update B and X restricted
                                classes in eSOC. (5 p.m., Friday of 3rd
                                week, previous term, each term.)


************************

Apr. 18-19  Registrar   Spg 25  Delete Spring 24 fee assessments for
                                students that have not paid or
                                cancel/withdraw if fees paid and enrolled in
                                zero units.

Apr. 18-19  Registrar   Spg 25  Update students' records and produce updated
                                reports.

Apr. 18-19  Registrar   Fal 25  Update WebReg to announce date to view F25
                                enrollment windows: "View Fall 2025
                                enrollment window on May 12, 2025."

Apr. 19?    ----------  Spg 24  Celebrate UCI.


Week of Apr. 21 - 27

Apr. 21     Registrar   Spg 25  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 21     Registrar   Spg 25  End of the 3rd week reports available to Deans.
                                (Monday of the 4th week, each term.)

Apr. 21     Registrar   Spg 25  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Apr. 21-    Registrar   Fal 25  Prepare SOC for enrollment and publishing;
May 2                           link classes, establish waitlists. eSOC not
                                available from 5 p.m., Apr. 22 - May 3 for
                                updates while schedule is being prepared for
                                enrollment. No Fall room requests accepted
                                during this time. 

Apr. 21     Registrar   SS 25   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Apr. 21     ---------   SS 25   Instruction ends - School of Law.

Apr. 22-25  ----------  SS 25   Reading and Review Period - School of Law.

Apr. 25     ----------  Spg 25  End of fourth week of instruction.

************************

Apr. 25-26  Registrar   Spg 25  Update students' records and produce updated
                                reports.


Week of Apr. 28 - May 4

Apr. 28 -   ----------  SS 25   Final examinations - School of Law.
May 8

Apr. 30     Spec Prog   Fal 25  Deadline to identify continuing Special
                                Program students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

May 1       Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

May 1       Deans       Fal 25  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

May 2       Deans       Wtr 25  Degree award certifications due to
                                Registrar. (6 weeks after quarter ends.)

May 2       Registrar   Wtr 25  CSS & CED files, End of Quarter File, due to
                                UCOP. (Friday of 5th week, subsequent
                                quarter, each term.)

May 2       Deans/      Spg 25  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar. (Friday of 5th week, each term.)

May 2       ----------  Spg 25  End of fifth week of instruction.

May 2       Deans       Fal 25  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

May 2       Registrar   Fal 25  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

************************

May 2-3     Registrar   Spg 25  Update students' records and produce updated
                                reports.

May 2-3     Registrar   Spg 25  Delete Spg 25 fee assessments for visitors
                                that have not paid.

May 2-3     Registrar   Sum 25  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment
                                windows not needed.)
                                
May 2-3     Registrar   Fal 25  Generate enrollment windows for continuing
                                undergraduate and graduate students. Fees
                                will be assessed in July.

May 3       Registrar   Sum 25  Start daily course data download to OIT.
                        Fal 25  (Saturday of 5th week, previous term,
                                each term.)

May 3       Registrar   Fal 25  Schedule of Classes available. (Saturday,
                                of 5th week, previous term, each term.)