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Registrar's Office Processing Calendar - February, 2025

Week of Feb. 3 - 9

Feb. 3      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Feb. 3     Registrar    SS 25   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Feb. 3      Registrar   Fal 25  Make F25 courses available in eSOC.

Feb. 3      ----------  Spg 25  Eight weeks before instruction begins.

Feb. 3      Registrar   Spg 25  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Feb. 3-28   Deans       Fal 25  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                classes on-module in large rooms to maximize
                                use of those rooms. Complete data entry into
                                eSOC by February 28, 5 p.m. Fix master
                                course database discrepancies, verify max
                                capacities, be sure cross-listings are
                                identical and scheduled for same room and time;
                                clean-up order of course types/course numbers.

Feb. 5      Spec Prog   Spg 25  Deadline to identify Special Program
                                students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

Feb. 6      Deans       Spg 25  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

Feb. 7      Deans/      Wtr 25  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar. (Friday of 5th week, each term.)

Feb. 7     ----------   Wtr 25  End of fifth week of instruction.

Feb. 7     ----------   SS 25   End of fifth week semester - School of Law.

Feb. 7      Deans       Fal 24  Degree award certifications due to
                                Registrar. (8 weeks after fall quarter
                                ends.)

Feb. 7      Deans       Spg 25  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite  Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

Feb. 7      Registrar   Spg 25  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

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Feb. 7-8    Registrar   Wtr 25  Delete Wtr 25 fee assessments for visitors
                                that have not paid.

Feb. 7-8    Registrar   Wtr 25  Update students' records and produce updated
                                reports.

Feb. 7-8    Registrar   Spg 25  Generate enrollment windows and fee
                                assessments for continuing and new students.

Feb. 8      Registrar   Spg 25  Schedule of Classes available. (Saturday of
                                5th week, previous quarter, each term.)

Feb. 8      Registrar   Spg 25  Start daily course data download to OIT.
                                (Saturday of 5th week, previous quarter,
                                each term.)


Week of Feb. 10 - 16

Feb. 10     Registrar   Fal 24  Fall Latin Honors eligibility list available
                                to Deans for diplomas. (1st business day
                                after degree award certification deadline.)

Feb. 10     Registrar   Wtr 25  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Feb. 10     ----------  Spg 25  Seven weeks before instruction begins.

Feb. 10     Registrar   Spg 25  Make eSOC available again. (Monday of 6th
                                week, previous quarter, each term.)

Feb. 10     Registrar   Spg 25  Authorization codes available in WebRosters.
                                (Monday of 6th week, previous quarter, each
                                term.)

Feb. 10     Registrar   Fal 24  CSS & CED file, End of Quarter File, due to
                                UCOP. (Friday of 6th week, subsequent
                                quarter, each term.)

Feb. 10     Registrar   Wtr 25  CSS & CED files, Third Week File, due to
                                UCOP. (Friday of 6th week, each term.)

Feb. 10     Students    Wtr 25  Last day to drop a course without receiving
                                a W grade; Deans' approval required.
                                (5 p.m., Friday of 6th week, each term.)

Feb. 10     Students    Wtr 25  Last day to change the variable
                                units of a course; Deans' approval required.
                                (5 p.m., Friday of 6th week, each term.)

Feb. 10     ----------  Wtr 25  End of sixth week of instruction.

Feb. 10     ----------  SS 25   End of sixth week semester - School of Law.

************************

Feb. 10-11  Registrar   Wtr 25  Update students' records and produce updated
                                reports.

Feb. 11     Registrar   Spg 25  Start daily student data download to OIT.
                                (Saturday of 6th week, previous quarter,
                                each term.)


Week of Feb. 17 - 23

Feb. 17?    SBS         Spg 25  Apply graduate/financial aid to student ZOT
                                accounts.

Feb. 17     ----------  Wtr 25  President's Day Holiday; campus offices
                                closed.

Feb. 17     ----------  Spg 25  Six weeks before instruction begins.

Feb. 17     Students    Spg 25  Students access WebReg to check when their
                                enrollment window opens. (Monday of 7th
                                week, each term.)

Feb. 17     ----------  Spg 25  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students. (Monday of 7th
                                week, each term.)

Feb. 18     Registrar   Wtr 25  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                7th week, each term; or next business day.)

Feb. 20     Deans       Spg 25  Deadline to modify eSOC for WebReg
                                enrollment. (12 p.m., Thursday of 7th week,
                                previous quarter, each term.)

Feb. 21     ----------  Wtr 25  End of seventh week of instruction.

Feb. 21     ----------  SS 25   End of seventh week semester - School of Law.

Feb. 21     Registrar   Spg 25  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous quarter, each
                                term.)

Feb. 21     Registrar   Spg 25  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of the 7th week, previous
                                quarter, each term.)


Week of Feb. 24 - Mar. 2

Feb. 24     Registrar   Wtr 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Feb. 24     Registrar   SS 24   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Feb. 24     ----------  Spg 24  Five weeks before instruction begins.

Feb. 24     Students    Spg 24  Students (new and continuing) begin
                                enrolling in classes via WebReg. (Monday of
                                8th week, each term.)

Feb. 24     Students    Spg 24  Undergraduates: 18-unit enrollment limit
                                until 12 p.m., March 20.


Feb. 28     Deans       Fal 24  Complete data entry into eSOC by 5 p.m.,
                                Fix Master Course Database (CASPER)
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and scheduled
                                for same room and time; clean-up order of course
                                types/course numbers. Complete data entry to
                                have classes considered in room assignment phase.

Feb. 28     ----------  Wtr 24  End of eighth week of instruction.

Feb. 28     ----------  SS 24   End of eigth week semester - School of Law.

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Mar. 1      Registrar   Sum 24  Schedule of Classes available for SS I,
                                SS II, and SS 10WK. Post Summer Session link
                                to homepage. (Mar. 1, anually.)