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Registrar's Office Processing Calendar - May, 2025

Week of May 5 - 11

Apr. 28 -   ----------  SS 25   Final examinations - School of Law.
May 8

May 5       Registrar   Wtr 25  Winter Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

May 5       Registrar   Spg 25  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 5       Registrar   Spg 25  Spring Latin Honors eligibility list
                                available to Deans for commencement list.
                                (1st business day after winter degree award
                                certification deadline, spring term
                                annually.)

May 5       Registrar   Fal 25  Make eSOC available again. (Monday of 6th
                                week, previous term, each term.)

May 5       Registrar   Fal 25  Authorization codes available in WebRosters.
                                (Monday of 6th week, previous term, each
                                term.)

May 6?      OIT         Fal 25  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 8        OARS       Fal 25  Generate enrollment windows for new
                                undergraduate students - Freshman and
                                Transfers (Thursday of 6th week, spring
                                quarter.) Fees will be assessed in July.

May 8       ---------   SS 25   Semester ends - School of Law.

May 9       Registrar   Spg 25  CSS & CED files, Third Week File, due to
                                UCOP. (Friday of 6th week, each term.)

May 9       Deans       Spg 25  Deadline to edit/update electronic
                                graduation applications. Updated
                                commencement list due to Registrar. (5 p.m.,
                                Friday of 6th week, spring quarter,
                                annually.)

May 9       Students    Spg 25  Last day to drop a course without receiving
                                a W grade; Dean's approval required.
                                (5 p.m., Friday of 6th week, each term.)

May 9       Students    Spg 25  Last day to change the variable
                                units of a course; Dean's approval required. 
                                (5 p.m., Friday of 6th week, each term.)

May 9       ----------  Spg 25  End of the sixth week of instruction.

May 9       ----------  SS 25   Commencement - School of Law.

************************

May 9-10    Registrar   Spg 25  Update students' records and produce updated
                                reports.

May 10      Registrar   Sum 25  Start daily student data download to OIT.
                        Fal 25  (Saturday of 6th week, previous term,
                                each term.)


Week of May 12 - 18

May 12      Registrar   SS 25   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

May 12      Registrar   Spg 25  End of the 6th week reports available to Deans.
                                (Monday of the 7th week, each term.)

May 12      Students    Fal 25  Continuing students access WebReg to
                                check time and date of enrollment windows.
                                (Monday of 7th week, each term.)

May 12      ----------  Fal 25  F/H/EMBA and EAP begin enrolling their
                                students. (Monday of 7th week, each term.)

May 12      Students    Sum 25  Last day for School of Medicine students
                                to pay fees online.

May 13      Registrar   Sum 25  Update enrollment for School of Medicine.

May 13      Registrar   Sum 25  Updated Short Form Study List due to School
                                of Medicine.

May 14      Registrar   Sum 24- List of degree candidates, including summer
                        Spg 25  through spring Latin Honors, for publication
                                in the Commencement Program due to Editor.
                                (Wednesday of 7th week, spring quarter,
                                annually.)

May 15      Deans       Fal 25  Deadline to modify eSOC for WebReg
                                enrollment (12 p.m., Thursday of 7th week,
                                previous term, each term.)

May 15      Grad Div    Fal 25  Generate enrollment windows for new graduate
                                students. Fees will be assessed in July (Thursday
                                of 7th week, Spring term.)

May 16      ----------  Spg 25  End of seventh week of instruction.

May 16      Registrar   Fal 25  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous term, each
                                term.)

May 16      Registrar   Fal 25  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)


Week of May 19 - 25

May 19      Registrar   Spg 25  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 19      Students    Fal 25  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week, each
                                term.)

May 19      Students    Fal 25  Undergraduates: 18-unit enrollment limit
                                until 12 p.m., Sept 1 (TBD).

May 19      ----------  Sum 25  Quarter begins, School of Medicine.

May 20      ----------  Sum 25  Instruction begins for summer quarter,
                                School of Medicine.

May 23      ----------  Sum 25  End of first week of instruction - School of
                                Medicine.

May 23      ----------  Spg 25  End of eighth week of instruction.

************************

May 24 &   Students     Sum 25  Late enrollment, School of Medicine
thereafter                      students; deadline was May 23.


Week of May 26 - Jun. 1

May 24 &   Students     Sum 25  Late enrollment, School of Medicine
thereafter                      students; deadline was May 23.

May 26      Registrar   Fal 25  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

May 26      Registrar   Fal 25  Generate enrollment windows for new and
                                continuing School of Medicine students.

May 26      ----------  Spg 25  Memorial Day Holiday; campus offices closed.

May 27      Instructors SS 25   Deadline for School of Law grade submission,
                                12 p.m.

May 27      Law         SS 25   Deadline for WebGrades submission, 5 p.m.

May 27      Law         SS 25   Deadline to submit Bar list to Registrar for
                                transcript production, 5 p.m.

May 27      Law         SS 25   Deadline to submit degree certification list
                                to Registrar, 5 p.m.

May 27      Registrar   SS 25   Final grade update for Law.

May 27      Students    SS 25   View Law grades in StudentAccess after
                                8 p.m.

May 27      Students    SS 25   View Law grades with degrees in
                                StudentAccess.

May 27      Law         SS 25   Deadline to submit Honors file to Registrar,
                                5 p.m.

May 27      Law         SS 25   Deadline to submit Award files (course and
                                Pro Bono) to Registrar, 5 p.m.

May 27      Registrar   SS 25   Post Law degrees to transcripts.

May 30      ----------  Spg 25  End of ninth week of instruction.

May 30      ----------  Sum 25  End of second week of instruction - School of
                                Medicine.

May 30      Registrar   Sum 25  Generate enrollment windows and fee
                                assessments for School of Medicine Prime-LC
                                students.