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Registrar's Office Processing Calendar - October, 2024

Week of Sep. 30 - Oct. 6

Sep. 17 &   Students    Fal 24  Late fee payment; deadline was Sep. 16.

Sep. 30     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Sep. 30     Registrar   Wtr 25  Make SOC comments available to departments.

Sep. 30-    Deans       Wtr 25  Review SOC comments.
Oct. 18

Sep. 30-    Deans       Wtr 25  Proof SOC and request GACs by entering @ in
Oct. 18                         the Building and Room fields on eSOC. Email
                                SOC Coordinator to request room
                                swaps/trades.

Oct. 4      Deans       Spg 25  Deadline to notify Registrar which quarter
                                to build S25 - either S24 or W25 may be
                                selected.

Oct. 4      ----------  Fal 24  End of first week of instruction.

Oct. 4      ----------  FS 24   End of seventh week semester - School of Law.

************************

Oct. 4-5    Registrar   Fal 23  Update students' records and produce updated
                                reports.


Week of Oct. 7 - 13

Sep. 17 &   Students    Fal 24  Late fee payment; deadline was Sep. 16.

Oct. 7      Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 7      Registrar   FS 24   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Oct. 7      Registrar   Fal 24  End of 1st week reports available to Deans.
                                (Monday of 2nd week, each term.)

Oct. 7-25   Registrar   Spg 25  Build S25 from S24 or W25.

Oct. 10     Registrar   Fal 24  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Oct. 11     Students    Fal 24  Last day to add a class without Dean's approval.
                                (5 p.m., Friday of 2nd week, each term.)

Oct. 11     Students    Fal 24  Last day to drop a class without Dean's approval.
                                (5 p.m., Friday of 2nd week, each term.)

Oct. 11     Students    Fal 24  Last day to change grading option or
                                variable units without Dean's approval.
                                (5 p.m., Friday of 2nd week, each term.)

Oct. 11     Deans       Fal 24  Deadline to modify eSOC: "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Oct. 11     ----------  Fal 24  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Oct. 11     ----------  Fal 24  End of second week of instruction.

Oct. 11     ----------  FS 24   End of eighth week semester - School of Law.

************************

Oct. 11-12  Registrar   Fal 24  Update students' records and produce updated
                                reports.

Oct. 12 &   Students    Fal 24  Late enrollment; deadline was Oct. 11.


Week of Oct. 14 - 20

Sep. 17 &   Students    Fal 24  Late fee payment; deadline was Sep. 16.

Oct. 12 &   Students    Fal 24  Late enrollment; deadline was Oct. 11.

Oct. 14     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 14     Registrar   Fal 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Oct. 14     Registrar   Fal 24  End of 2nd week reports available to Deans.
                                (Monday of 3rd week, each term.)

Oct. 16     Students    Fal 24  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Oct. 18     Students    Fal 24  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar. (Friday of 3rd week, each term.)

Oct. 18     Students    Fal 24  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (4 p.m.,
                                Friday of 3rd week, each term.)

Oct. 18     Registrar   Fal 24  CSS file and Third Week file due to OIR.
                                (Friday of 3rd week, each term.)

Oct. 18     ----------  Fal 24  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Oct. 18     ----------  Fal 24  End of third week of instruction.

Oct. 18     ----------  FS 24   End of ninth week semester - School of Law.

Oct. 18     Deans       Wtr 25  Submit to Registrar proofing copy of SOC
                                with final comments and linkage indicated by
                                5 p.m. (Friday of 3rd week, previous
                                quarter, each term.)

Oct. 18     Deans       Wtr 25  Deadline to update B & X restricted classes
                                in eSOC. (5 p.m., Friday of 3rd week,
                                previous quarter, each term.)
************************

Oct. 18-19  Registrar   Fal 24  Delete Fall 24 fee assessments for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Oct. 18-19  Registrar   Fal 24  Update students' records and produce updated
                                reports.

Oct. 18-19  Registrar   Wtr 25  Update WebReg to announce date to view
                                W25 enrollment windows: "View Winter 2025
                                enrollment windows on November 11, 2024."


Week of Oct. 21 - 27

Oct. 21     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 21     Registrar   Fal 24  End of 3rd week reports available to Deans.
                                (Monday of 4th week, each term.)

Oct. 21     Registrar   Fal 24  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Oct. 21-    Deans       Wtr 25  eSOC not available from 5 p.m.,
Nov. 1                          Oct. 21 - Nov. 1 for most updates while
                                schedule is being prepared for enrollment.
                                On Nov. 4, departments may remove B or X
                                restrictions if they will not be enforced
                                until the first day of instruction. No
                                Winter room requests accepted during this
                                time.

Oct. 21-    Registrar   Wtr 25  Prepare SOC for enrollment and publishing;
Nov. 1                          link classes; establish waitlists.

Oct. 25     Deans       Sum 24  Degree award certifications due to
                                Registrar. (6 weeks after SS II finals.)

Oct. 25     ----------  Fal 24  End of fourth week of instruction.

Oct. 25     ----------  FS 24   End of tenth week semester - School of Law.

Oct. 25     Registrar   Spg 25  Last day for Registrar to build SOC from S24
                                or W25.

************************

Oct. 25-26  Registrar   Fal 24  Update students' records and produce updated
                                reports.


Week of Oct. 28 - Nov. 3

Oct. 28     Registrar   Spg 25  Make S24 courses available in eSOC.

Oct. 28 -   Deans       Spg 25  Beginning of Build Phase for departments.
Nov. 22                         Make changes, deletions, and additions
                                directly into eSOC. Departments should enter
                                first preferences in the Building and Room
                                fields in eSOC. Schedule classes on-module
                                in large rooms to maximize use of those
                                rooms. Complete data entry into eSOC by
                                November 22, 5 p.m. Fix master course database
                                discrepancies, verify max capacities, be sure
                                cross-listings are identical and scheduled for
                                same room and time; clean-up order of course
                                types/course numbers.

Oct. 31     Registrar   SS 25   School of Law Schedule of Classes available.

Nov. 1      Registrar   Sum 24  CSS & CED files and EOT File due to UCOP.
                                (Combined SS I, SS 10WK, SS II.)

Nov. 1      Registrar   Wtr 25  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Nov. 1      Deans       Wtr 25  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

Nov. 1      Students    Wtr 25  Deadline to readmit (Undergraduate.)
                                (November 1, annually.)

Nov. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Nov. 1      ----------  Fal 24  End of fifth week of instruction.

Nov. 1      ----------  FS 24   End of eleventh week semester - School of Law.

************************


Nov. 1-2    Registrar   Fal 24  Delete Fall 24 fee assessments for visitors
                                that have not paid.

Nov. 1-2    Registrar   Wtr 25  Generate enrollment windows for continuing
                                and new students. (Saturday of 5th week,
                                previous quarter, each term.)

Nov. 1-2    Registrar   Wtr 25  Generate fee assessments for continuing and
                                new undergraduate and graduate students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   Wtr 25  Generate enrollment windows and fee
                                assessments for School of Medicine students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   SS 25   Generate enrollment windows and fee
                                assessments for School of Law students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   Wtr 25  Start daily course data download to OIT.
                        SS  25  (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   Wtr 25  Schedule of Classes available. (Saturday of
                                5th week, previous quarter, each term.)