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Registrar's Office Processing Calendar - July, 2024

Week of Jul. 1 - 7

Jul. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Jul. 1      Registrar   Sum 24  SS I Census data extract file due to OIR,
                                UCOP, and DUE.

Jul. 1      Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 1      Registrar   FS  24  Start daily course and student data download
                                to OIT - School of Law. (Jul. 1, or next
                                business day, annually.)

Jul. 1      Registrar   Wtr 25  Start daily applicant file download to OIT
                                for next calendar year Wtr Qtr. (Jul. 1, or
                                next business day, annually.)

Jul. 3?     ----------  Fal 24  mini-TSPOP A - mini-Transfer Student
                                Orientation Program.

Jul. 4      ----------  Sum 24  Independence Day Holiday; campus offices
                                closed.

Jul. 4      Registrar   FS  24  Generate fee assessments for new and 
                                continuing students - School of Law.

Jul. 4      Registrar   Fal 24  Generate fee assessments for continuing
                                students - School of Medicine.

Jul. 5      Deans       Wtr 25  Deadline to notify Registrar which quarter
                                to build W25 - either W24 or F24 may be
                                selected.

Jul. 5      ----------  Sum 24  End of second week of instruction - Summer
                                Session I and Summer Session 10 Week.

Jul. 5      ----------  Sum 24  End of seventh week of instruction - School of
                                Medicine.
************************

Jul. 6?     ----------  Fal 24  mini-TSPOP B - mini-Transfer Student
                                Orientation Program.


Week of Jul. 8 - 14

Jul. 8      Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 8 -    Sch of Med  Fal 24  School of Medicine enrolls their continuing
24?                             students.

Jul. 8 -    Sch of Med  Fal 24  School of Medicine enrolls their new
26?                             students.

Jul. 8 -    Registrar   Wtr 25  Build W25 from W24 or F24.
26

Jul. 10?    ----------  Fal 24  SPOP 1 - Student Parent Orientation Program.

Jul. 12     Registrar   Sum 24  Produce SS 10WK Census data extract file for
                                OIR, UCOP, and DUE. Send only to OIR and DUE
                                on Jul. 13.

Jul. 12?    Registrar   Spg 24  CSS & CED files and End of Quarter file due to
                                UCOP.

Jul. 12     ----------  Sum 24  End of third week of instruction - Summer
                                Session I and Summer Session 10 Week.

Jul. 12     ----------  Sum 24  End of eighth week of instruction - School
                                of Medicine.


Week of Jul. 15 - 21

Jul. 15     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 15?    ----------  Fal 24  SPOP 2 - Student Parent Orientation Program.

Jul. 18     ----------  Fal 24  Ten weeks before instruction begins.

Jul. 19?    ----------  Fal 24  SPOP 3 - Student Parent Orientation Program.

Jul. 19     ----------  Sum 24  End of fourth week of instruction - Summer
                                Session I and Summer Session 10 Week.

Jul. 19     ----------  Sum 24  End of ninth week of instruction - School
                                of Medicine.


Week of Jul. 22 - 28

Jul. 22     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 24?    ----------  Fal 24  SPOP 4 - Student Parent Orientation Program.

Jul. 25     ----------  Fal 24  Nine weeks before instruction begins.

Jul. 26     Deans       Spg 24  Degree award certifications due to
                                Registrar. (6 weeks after quarter ends.)

Jul. 26     Registrar   Wtr 25  Last day for Registrar to build SOC from
                                W24 or F24.

Jul. 26     ----------  Sum 24  End of fifth week of instruction - Summer
                                Session I and Summer Session 10 Week.
                                
Jul. 26     ----------  Sum 24  End of tenth week of instruction - School
                                of Medicine.

Week of Jul. 29 - Aug. 4

Jul. 29     Registrar   Fal 24  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 29     Registrar   Spg 24  Spring Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

Jul. 29?    ----------  Fal 24  SPOP 5 - Student Parent Orientation Program.

Jul. 29     Registrar   Wtr 25  Make W25 courses available in eSOC.

Jul. 29 -   Deans       Wtr 25  Beginning of Department Build Phase. Make
Aug. 30                         changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                classes on-module in large rooms to maximize
                                use of those rooms. Complete data entry into
                                eSOC by 5pm. On Friday, Aug 30. Fix master
                                course database discrepancies, verify max
                                capacities, be sure cross-listings are
                                identical and scheduled for same room and
                                time; clean-up order of course types/course
                                numbers.

Jul. 30     ----------  Sum 24  Summer Session I instruction ends.

Jul. 30     Instructors Sum 24  WebGrades available for submission, SS I,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Jul. 30?    Registrar   Fal 24  Generate fee assessments for new
                                students - School of Medicine.

Jul. 31 -   ----------  Sum 24  Summer Session I final examinations.
Aug. 1

Aug. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Aug. 1      Students    Fal 24  Deadline to readmit - Undergraduate
                                students. (Aug. 1, annually.)
s
Aug. 1      ----------  Fal 24  Eight weeks before instruction begins.

Aug. 2?     ----------  Fal 24  SPOP 6 - Student Parent Orientation Program.

Aug. 2?     Registrar   Fal 24  Generate fee assessments for new and
                                continuing undergraduate and graduate
                                students.

Aug. 2      Registrar   Fal 24  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 2      Registrar   Sum 24  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine.

Aug. 2      ----------  Sum 24  End of sixth week of instruction - Summer
                                Session 10 Week.

Aug. 2      ----------  Sum 24  End of eleventh week of instruction - School
                                of Medicine.