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 Tuesday, February 7, 2023

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Registrar's Office Processing Calendar - May, 2023

Week of May 1 - 7

Apr. 25-    ----------  SS 23   Final examinations - School of Law.
May 5

May 1       Registrar   Spg 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 1       Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

May 3       Spec Prog   Fal 23  Deadline to identify continuing Special
                                Program students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

May 4       Deans       Fal 23  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

May 5       Deans       Wtr 23  Degree award certifications due to
                                Registrar. (6 weeks after quarter ends.)

May 5       Registrar   Wtr 23  CSS & CED files, End of Quarter File, due to
                                UCOP. (Friday of 5th week, subsequent
                                quarter, each term.)

May 5       Deans/      Spg 23  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar. (Friday of 5th week, each term.)

May 5       ---------   SS 22   Semester ends - School of Law.

May 5       ----------  Spg 23  End of fifth week of instruction.

May 5       Deans       Fal 23  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

May 5       Registrar   Fal 23  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

************************

May 5-6     Registrar   Spg 23  Update students' records and produce updated
                                reports.

May 5-6     Registrar   Spg 23  Delete Spg 23 fee assessments for visitors
                                that have not paid.

May 5-6     Registrar   Sum 23  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment
                                windows not needed.)
                                
May 5-6     Registrar   Fal 23  Generate enrollment windows for continuing
                                undergraduate and graduate students. Fees
                                will be assessed in July.

May 6       ----------  SS 23   Commencement - School of Law.

May 6       Registrar   Sum 23  Start daily course data download to OIT.
                        Fal 23  (Saturday of 5th week, previous term,
                                each term.)

May 6       Registrar   Fal 23  Schedule of Classes available. (Saturday,
                                of 5th week, previous term, each term.)


Week of May 8 - 14

May 8       Registrar   Wtr 23  Winter Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

May 8       Registrar   Spg 23  Spring Latin Honors eligibility list
                                available to Deans for commencement list.
                                (1st business day after winter degree award
                                certification deadline, spring term
                                annually.)

May 8       Registrar   SS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

May 8       Registrar   Fal 23  Make eSOC available again. (Monday of 6th
                                week, previous term, each term.)

May 8       Registrar   Fal 23  Authorization codes available in WebRosters.
                                (Monday of 6th week, previous term, each
                                term.)

May 9?      OIT         Fal 23  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 11       OARS       Fal 23  Generate enrollment windows for new
                                undergraduate students - Freshman and
                                Transfers (Thursday of 6th week, spring
                                quarter.) Fees will be assessed in July.

May 12      Registrar   Spg 23  CSS & CED files, Third Week File, due to
                                UCOP. (Friday of 6th week, each term.)

May 12      Deans       Spg 23  Deadline to edit/update electronic
                                graduation applications. Updated
                                commencement list due to Registrar. (5 p.m.,
                                Friday of 6th week, spring quarter,
                                annually.)

May 12      Students    Spg 23  Last day to drop a course without receiving
                                a W grade; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 6th
                                week, each term.)

May 12      Students    Spg 23  Last day to change the variable
                                units of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 6th week, each term.)

May 12      ----------  Spg 23  End of the sixth week of instruction.

************************

May 12-13   Registrar   Spg 23  Update students' records and produce updated
                                reports.

May 13      Registrar   Sum 23  Start daily student data download to OIT.
                        Fal 23  (Saturday of 6th week, previous term,
                                each term.)


Week of May 15 - 21

May 15      Registrar   Spg 23  End of the 6th week reports available to Deans.
                                (Monday of the 7th week, each term.)

May 15      Students    Fal 23  Continuing students access WebReg to
                                check time and date of enrollment windows.
                                (Monday of 7th week, each term.)

May 15      ----------  Fal 23  F/H/EMBA and EAP begin enrolling their
                                students. (Monday of 7th week, each term.)

May 15      Students    Sum 23  Last day for School of Medicine students
                                to pay fees online or to Cashier without
                                $50 late payment charge. (4 p.m.)

May 16      Registrar   Sum 23  Update enrollment for School of Medicine.

May 16      Registrar   Sum 23  Updated Short Form Study List due to School
                                of Medicine.

May 16 &    Students    Sum 23  Late fee payment subject to $50 late payment
thereafter                      charge, School of Medicine; deadline was
                                May 15.

May 17      Registrar   Sum 22- List of degree candidates, including summer
                        Spg 23  through spring Latin Honors, for publication
                                in the Commencement Program due to Editor.
                                (Wednesday of 7th week, spring quarter,
                                annually.)

May 18      Deans       Fal 23  Deadline to modify eSOC for WebReg
                                enrollment (12 noon, Thursday of 7th week,
                                previous term, each term.)

May 18      Grad Div    Fal 23  Generate enrollment windows for new graduate
                                students. Fees will be assessed in July (Thursday
                                of 7th week, Spring term.)

May 19      ----------  Spg 23  End of seventh week of instruction.

May 19      Registrar   Fal 23  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous term, each
                                term.)

May 19      Registrar   Fal 23  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)


Week of May 22 - 28

May 16 &    Students    Sum 23  Late fee payment subject to $50 late payment
thereafter                      charge, School of Medicine; deadline was
                                May 15.

May 22     ----------   Sum 23  Quarter begins, School of Medicine.

May 23     ----------   Sum 23  Instruction begins for summer quarter,
                                School of Medicine.

May 22      Registrar   Spg 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

May 22     Students     Fal 23  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week, each
                                term.)

May 22     Students     Fal 23  Undergraduates: 18-unit enrollment limit
                                until 12 p.m., Sept 1 (TBD).

May 26     Instructors  SS 23   Deadline for School of Law grade submission,
                                12 p.m.

May 26     Law          SS 23   Deadline for WebGrades submission, 5 p.m.

May 26     Law          SS 23   Deadline to submit Bar list to Registrar for
                                transcript production, 5 p.m.

May 26     Law          SS 23   Deadline to submit degree certification list
                                to Registrar, 5 p.m.

May 26     Registrar    SS 23   Final grade update for Law.

May 26     Students     SS 23   View Law grades in StudentAccess after
                                8 p.m.

May 26     Students     SS 23   View Law grades with degrees in
                                StudentAccess.

May 26     Law          SS 23   Deadline to submit Honors file to Registrar,
                                5 p.m.

May 26     Law          SS 23   Deadline to submit Award files (course and
                                Pro Bono) to Registrar, 5 p.m.

May 26     Registrar    SS 23   Post Law degrees to transcripts.

May 26     ----------   Sum 23  End of first week of instruction - School of
                                Medicine.

May 26     ----------   Spg 23  End of eighth week of instruction.

************************

May 27 &   Students     Sum 23  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was May 22.


Week of May 29 - Jun. 4 located in June 2023.