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 Tuesday, February 7, 2023

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Registrar's Office Processing Calendar - February, 2023

Week of Jan. 30 - Feb. 5

Jan. 30     Registrar   Wtr 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Jan. 30     Registrar   SS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Jan. 30     Registrar   Wtr 23  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                4th week, each term.)

Jan. 30     Registrar   Wtr 23  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Jan. 30-    Deans       Spg 23  eSOC not available from 5 p.m.,
Feb. 10                         Jan. 30 - Feb. 10 for updates while schedule
                                is being prepared for enrollment. On
                                Feb. 13, departments may remove B or X
                                restrictions if they will not be enforced
                                until the first day of instruction. No
                                Spring room requests accepted during this
                                time.

Jan. 30-    Registrar   Spg 23  Prepare SOC for enrollment and publishing;
Feb. 10                         link classes; establish waitlists.

Feb. 1      Students    Spg 23  Deadline to readmit (Undergraduate.)
                                (February 1, annually.)

Feb. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Feb. 3      Deans       Fal 22  Degree award certifications due to
                                Registrar. (8 weeks after fall quarter
                                ends.)

Feb. 3      ----------  Wtr 23  End of fourth week of instruction.

Feb. 3      ----------  SS 23   End of fifth week semester - School of Law.

Feb. 3      Registrar   Fal 23  Last day for Registrar to build F23 SOC from
                                F22 or S23.

************************

Feb. 3-4    Registrar   Wtr 23  Update students' records and produce updated
                                reports.


Week of Feb. 6 - 12

Feb. 6-     Deans       Fal 23  Beginning of Build Phase for departments.
Mar. 10                         Make changes, deletions, and additions
                                directly into eSOC. Departments should enter
                                first preferences in the Building and Room
                                fields in eSOC. Schedule classes on-module
                                in large rooms to maximize use of those
                                rooms.

Feb. 6      Registrar   Fal 23  Make F23 courses available in eSOC.


Feb. 6      Registrar   Fal 22  Fall Latin Honors eligibility list available
                                to Deans for diplomas. (1st business day
                                after degree award certification deadline.)

Feb. 6      ----------  Spg 23  Eight weeks before instruction begins.

Feb. 8      Spec Prog   Spg 23  Deadline to identify Special Program
                                students to Registrar for enrollment
                                priority. (Wednesday of 5th week, each
                                term.)

Feb. 9      Deans       Spg 23  Deadline to place student record holds
                                affecting future registration. (Thursday of
                                5th week, each term.)

Feb. 10     Deans/      Wtr 23  All change of program petitions and all
            Students            other changes in academic records due to
                                Registrar. (Friday of 5th week, each term.)

Feb. 10     ----------  Wtr 23  End of fifth week of instruction.

Feb. 10     ----------  SS 23   End of sixth week semester - School of Law.

Feb. 10     Deans       Spg 23  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite  Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

Feb. 10     Registrar   Spg 23  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Feb. 10     Registrar   Spg 23  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

************************

Feb. 10-11  Registrar   Wtr 23  Delete Wtr 23 fee assessments for visitors
                                that have not paid.

Feb. 10-11  Registrar   Wtr 23  Update students' records and produce updated
                                reports.

Feb. 10-11  Registrar   Spg 23  Generate enrollment windows and fee
                                assessments for continuing and new students.

Feb. 11     Registrar   Spg 23  Schedule of Classes available. (Saturday of
                                5th week, previous quarter, each term.)

Feb. 11     Registrar   Spg 23  Start daily course data download to OIT.
                                (Saturday of 5th week, previous quarter,
                                each term.)


Week of Feb. 13 - 19

Feb. 13     Registrar   Wtr 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Feb. 13     ----------  Spg 23  Seven weeks before instruction begins.

Feb. 13     Registrar   Spg 23  Make eSOC available again. (Monday of 6th
                                week, previous quarter, each term.)

Feb. 13     Registrar   Spg 23  Authorization codes available in WebRosters.
                                (Monday of 6th week, previous quarter, each
                                term.)

Feb. 15?    SBS         Spg 23  Apply graduate/financial aid to student ZOT
                                accounts.

Feb. 17     Registrar   Fal 22  CSS & CED file, End of Quarter File, due to
                                UCOP. (Friday of 6th week, subsequent
                                quarter, each term.)

Feb. 17     Registrar   Wtr 23  CSS & CED files, Third Week File, due to
                                UCOP. (Friday of 6th week, each term.)

Feb. 17     Students    Wtr 23  Last day to drop a course without receiving
                                a W grade; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 6th
                                week, each term.)

Feb. 17     Students    Wtr 23  Last day to change the variable
                                units of a course; both $3 service charge
                                and Deans' approval required. (5 p.m.,
                                Friday of 6th week, each term.)

Feb. 17     ----------  Wtr 23  End of sixth week of instruction.

Feb. 17     ----------  SS 23   End of seventh week
                                semester - School of Law.

************************

Feb. 17-18  Registrar   Wtr 23  Update students' records and produce updated
                                reports.

Feb. 18     Registrar   Spg 22  Start daily student data download to OIT.
                                (Saturday of 6th week, previous quarter,
                                each term.)


Week of Feb. 20 - 26

Feb. 20     ----------  Wtr 23  President's Day Holiday; campus offices
                                closed.

Feb. 20     ----------  Spg 23  Six weeks before instruction begins.

Feb. 20     Students    Spg 23  Students access WebReg to check when their
                                enrollment window opens. (Monday of 7th
                                week, each term.)

Feb. 20     ----------  Spg 23  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students. (Monday of 7th
                                week, each term.)

Feb. 21     Registrar   Wtr 23  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                7th week, each term; or next business day.)

Feb. 21     Registrar   SS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Feb. 23     Deans       Spg 23  Deadline to modify eSOC for WebReg
                                enrollment. (12 p.m., Thursday of 7th week,
                                previous quarter, each term.)

Feb. 24     ----------  Wtr 23  End of seventh week of instruction.

Feb. 24     ----------  SS 23   End of eighth week semester - School of Law.

Feb. 24     Registrar   Spg 23  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous quarter, each
                                term.)

Feb. 24     Registrar   Spg 23  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of the 7th week, previous
                                quarter, each term.)


Week of Feb. 27 - Mar. 5 located in the month of March 2023.