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 Tuesday, February 7, 2023

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Registrar's Office Processing Calendar - June, 2023

Week of May 29 - Jun. 4

May 16 &    Students    Sum 23  Late fee payment subject to $50 late payment
thereafter                      charge, School of Medicine; deadline was
                                May 15.

May 27 &   Students     Sum 23  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was May 22.

May 29     Registrar    Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

May 29     Registrar    Fal 23  Generate enrollment windows for new and
                                continuing School of Medicine students.

May 30     Registrar    SS 23   Bar transcripts available to Law, 8 a.m. (No
                                Honors or Award posting required.)

May 30     Registrar    SS 23   GPA file to Law programmer, 5 p.m.

May 30     Registrar    SS 23   Official transcripts with degrees, awards
                                and honors available to students - School of
                                Law.

May 27     ----------   Spg 23  Memorial Day Holiday; campus offices closed.

Jun. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Jun. 2     ----------   Spg 23  End of ninth week of instruction.

Jun. 2     ----------   Sum 23  End of second week of instruction - School of
                                Medicine.

Jun. 2     Registrar    Sum 23  Generate enrollment windows and fee
                                assessments for School of Medicine Prime-LC
                                students.


Week of Jun. 5 - Jun. 11

May 27 &   Students     Sum 23  Late enrollment subject to $50 late
thereafter                      enrollment charge, School of Medicine
                                students; deadline was May 22.

Jun. 5     Registrar    Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jun. 5     Registrar    Spg 23  Final grade course reports due to School of
                                Medicine.

Jun. 5     Sch of Med   Sum 23  School of Medicine begins enrolling their
                                Prime-LC students.

Jun. 8     Students     Fal 23  WebReg 48 hour limit no longer enforced for
                                Fal 22 enrollment. (Next business day after
                                last enrollment window for continuing
                                students.)

Jun. 8?    OIT          Fal 23  @uci.edu campus emails generated for new
                                Fall graduate students. (After enrollment
                                windows are generated.)

Jun. 9      Students    Spg 23  Last day to change the grading option
                                of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 10th week, each term.)

Jun. 9     Students     Spg 23  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and Deans'
                                approval required (5 p.m., Friday of 10th
                                week, each term.)

Jun. 9      Students    Spg 23  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term.)

Jun. 9     ----------   Spg 23  End of tenth week of instruction.
                                (Instruction ends.)

Jun. 9     ----------   Sum 23  End of third week of instruction - School
                                of Medicine.

Jun. 9     Students     Sum 23  Absolute deadline for School of Medicine
                                students to pay fees and enroll late.
                                (4 p.m., Friday of 3rd week, each term.)

Jun. 9     Registrar    Sum 23  Third week census date for School of
                                Medicine, Summer Quarter.

Jun. 9     Instructors  Spg 23  WebGrades available for submission,
                                beginning at 5 p.m. (Friday of 10th week,
                                each term.)

************************

Jun. 9-10  Registrar    Spg 23  Delete Spg 23 fee assessments for students
                                that have not paid.

Jun. 9-10  Registrar    Sum 23  Delete Sum 23 fee assessments for Medical
                                students that have not paid.

Jun. 9-10  Registrar    Spg 23  Update students' records, produce updated
                                reports.

Jun. 10-15 ----------   Spg 23  Final examinations.


Week of Jun. 12 - 18

Jun. 10-15 ----------   Spg 23  Final examinations.

Jun. 12    Registrar    Spg 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Jun. 12    Registrar    Spg 23  End of 10th week reports available to Deans.
                                (Monday of the 11 week, each term.)

Jun. 12    Registrar    Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Jun. 12    Registrar    Sum 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine.

Jun. 12?   Students     Fal 23  New transfer students begin enrolling in
                                classes via WebReg. (TBD.)

Jun. 12?   Students     Fal 23  New graduate students begin enrolling in
                                classes via WebReg. (TBD.)

Jun. 15    Students     Sum 23  Last day for F/H/EMBA students to pay fees
                                online or to Cashier without $50 late
                                payment charge. (4 p.m.)

Jun. 16 &  Students     Sum 23  Late fee payment subject to $50 late payment
thereafter                      charge, F/H/EMBA students; deadline was
                                June 15.

Jun. 16    ----------   Sum 23  End of fourth week of instruction - School
                                of Medicine.

Jun. 16    ----------   Spg 23  Quarter ends.

Jun. 16-19 ----------   Spg 23  Commencement.

************************

Jun. 18     Registrar   Fal 23  Begin sending fall data to Student Health
                                Center for immunization self-reporting.
                                (Sunday, after spring quarter ends.)


Week of Jun. 19 - 25

Jun. 16 &  Students     Sum 23  Late fee payment subject to $50 late payment
thereafter                      charge, F/H/EMBA students; deadline was
                                June 15.

Jun. 19    ----------   Sum 23  Juneteenth Holiday; campus offices closed.

Jun. 19    Registrar    Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Jun. 21    Deans        Spg 23  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term.)

Jun. 22    Instructors  Spg 23  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term.)

Jun. 23    ----------   Sum 23  End of fifth week of instruction - School
                                of Medicine.

Jun. 23    Registrar    Spg 23  Final grade update (Friday of 12th week,
                                each term.)

Jun. 23    Students     Spg 23  View grades in StudentAccess, 10 p.m.

************************

Jun. 23-24 Registrar    Spg 23  Process final grades and begin production of
                                grade reports for Deans.


Week of Jun. 26 - Jul. 2

Jun. 16 &  Students     Sum 23  Late fee payment subject to $50 late payment
thereafter                      charge, F/H/EMBA students; deadline was
                                June 15.

Jun. 26    Registrar    Spg 23  End of 12th week/EOT reports available to Deans.
                                (1st business day after 12th/EOT, each term.)

Jun. 26    Registrar    Spg 23  Repeat List available to records section.
                                (1st business day after FGU.)

Jun. 26    Registrar    Spg 23  Official transcripts and student copy
                                transcripts available to students. (1st
                                business day after FGU.)

Jun. 26    Registrar    Spg 23  Official transcripts held for final grades
                                mailed. (1st business day after FGU.)

Jun. 26    Registrar    Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Jun. 26    ----------   Sum 23  Instruction begins, Summer Session I and
                                Summer Session 10WK.

Jun. 30     Registrar   2022-23 Request Non-UC Programs Abroad data from
                                Study Abroad Center. (June 30 or prior
                                business day, annually.)

Jun. 30     Registrar   Sum 23  First Summer Enrollment Report to National
                                Student Clearinghouse by electronic
                                transfer - general campus. (SS I and
                                SS 10WK.)

Jun. 30    ----------   Sum 23  End of first week of instruction - Summer
                                Session I and Summer Session 10 Week.

Jun. 30    ----------   Sum 23  End of sixth week of instruction - School of
                                Medicine.