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 Wednesday, February 8, 2023

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Registrar's Office Processing Calendar - March, 2023

Week of Feb. 27 - Mar. 5

Feb. 27     Registrar   Wtr 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Feb. 27     ----------  Spg 23  Five weeks before instruction begins.

Feb. 27     Students    Spg 23  Students (new and continuing) begin
                                enrolling in classes via WebReg. (Monday of
                                8th week, each term.)

Feb. 27     Students    Spg 23  Undergraduates: 18-unit enrollment limit
                                until 12 p.m., Mar. 20.

Feb. 27     Registrar   Spg 23  2 weeks before UNFEE, notify OIT NSP of
                                WebReg restart day and time, and grade
                                release.

Mar. 1      Registrar   Sum 23  Schedule of Classes available for SS I,
                                SS II, and SS 10WK. Post Summer Session link
                                to homepage. (Mar. 1, anually.)

Mar. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous month.
                                (1st business day of every month.)

Mar. 3      ----------  Wtr 23  End of eighth week of instruction.

Mar. 3      ----------  SS 23   End of ninth week semester - School of Law.


Week of Mar. 6 - 12

Mar. 6-10   Deans       Fal 23  Complete data entry into eSOC by 5 p.m.,
                                Friday, Feb. 25. Fix Master Course Database
                                (CASPER) discrepancies; verify max
                                capacities; be sure cross-listings are
                                identical and scheduled for same room and
                                time; clean-up order of
                                course types/course numbers.

Mar. 6      ----------  Spg 23  Four weeks before instruction begin.

Mar. 6      Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 10     ----------  Wtr 22  End of the ninth week of instruction.

Mar. 10     ----------  SS 22   End of tenth week  semester - School of Law.

Mar. 10     Deans       Fal 23  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.


Week of Mar. 13 - 19

Mar. 13     ---------   Spg 23  Three weeks before instruction begins.

Mar. 13     Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 13-30  Registrar   Fal 23  Initial Room Assignment Phase including
                                priority room scheduling phase.

Mar. 15     Registrar   Spg 23  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m. or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., March 20.

Mar. 15     Students    Spg 23  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (4 p.m.)

Mar. 15     Registrar   Spg 23  Update SISPPS quarter. (fee payment deadline,
                                each term.)

Mar. 15     Registrar   FS 23   School of Law Schedule of Classes available.

Mar. 16 &   Students    Spg 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Mar. 17     Registrar   Spg 23  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record.
                                (5 p.m. - 8 p.m.)

Mar. 17     Deans       Spg 23  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Mar. 17     ----------  Wtr 23  End of tenth week of instruction.
                                (Instruction ends.)

Mar. 17     ----------  SS 23   End of eleventh week
                                semester - School of Law.

Mar. 17     Students    Wtr 23  Last day to change the grading option
                                of a course; both $3 service charge
                                and Deans' approval required. (5 p.m.,
                                Friday of 10th week, each term.)

Mar. 17     Students    Wtr 23  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 10th
                                week, each term.)

Mar. 17     Students    Wtr 23  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term.)

Mar. 17     Instructors Wtr 22  WebGrades available for submission,
                                beginning at 5 p.m. (Last day of
                                instruction.

Mar. 17     Deans       Fal 23  SOC comments due to Registrar by 5 p.m.

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Mar. 17-18  Registrar   Wtr 23  Delete Wtr 23 fee assessments for students
                                that have not paid.

Mar. 17-18  Registrar   Wtr 23  Delete Wtr 23 fee assessments for medical
                                students that have not paid.

Mar. 17-18  Registrar   Wtr 23  Update students' records and produce updated
                                reports.

Mar. 18-24  ----------  Wtr 23  Final examinations.


Week of Mar. 20 - 26

Mar. 16 &   Students    Spg 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Mar. 18-24  ----------  Wtr 23  Final examinations.

Mar. 20     Registrar   Wtr 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Mar. 20     Registrar   SS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Mar. 20     Registrar   Wtr 23  End of 10th week reports available to Deans.
                                (Monday of 11th week, each term.)

Mar. 20     Registrar   Wtr 23  Final grade course reports due to School of
                                Medicine.

Mar. 20     ----------  Spg 23  Two weeks before instruction begins.

Mar. 20     Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 20     ----------  Spg 23  WebReg available, 12 p.m.

Mar. 20     Students    Spg 23  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units, 12 p.m.

Mar. 20-24  Registrar   Fal 23  Load classes from eSOC to 25Live for
                                manipulation in the Optimizer.

Mar. 24     ----------  Wtr 23  Quarter Ends.

Mar. 24     ----------  SS 23   End of twelfth week
                                semester - School of Law.


Week of Mar. 27 - Apr. 2

Mar. 16 &   Students    Spg 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Mar. 27     Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 27     ----------  Spg 23  One week before instruction begins.

Mar. 29     Deans       Wtr 23  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term.)

Mar. 29     ----------  Spg 23  Quarter begins.

Mar. 30     Instructors Wtr 23  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term.)

Mar. 30     Registrar   Wtr 23  Final grade update. (Friday of 12th week,
                                each term unless holiday, then Thursday of
                                12th week.)

Mar. 31     Students    Wtr 23  View grades in StudentAccess, 10 p.m.

Mar. 31     ----------  Spg 23  Cesar Chavez Day Holiday; campus offices
                                closed.

Mar. 31     ----------  SS 23   End of thirteenth week
                                semester - School of Law.

Mar. 31     Registrar   FS  23  Generate enrollment windows for continuing
                                School of Law students.

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Mar. 31-  Registrar   Wtr 22  Process final grades and begin production
Apr. 1                        of grade reports for students and Deans.