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 Wednesday, February 8, 2023

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Registrar's Office Processing Calendar - August, 2023

Week of Jul. 31 - Aug. 6

Jul. 31     Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 31     Registrar   Spg 23  Spring Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

Jul. 31?    ----------  Fal 23  SPOP 4 - Student Parent Orientation Program.

Jul. 31     Registrar   Wtr 24  Make W24 courses available in eSOC.

Jul. 31 -   Deans       Wtr 24  Beginning of Department Build Phase. Make
Sep. 1                          changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 1      Students    Fal 23  Deadline to readmit - Undergraduate
                                students. (Aug. 1, annually.)

Aug. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Aug. 1      ----------  Sum 23  Summer Session I instruction ends.

Aug. 1      Instructors Sum 23  WebGrades available for submission, SS I,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Aug. 1?     Registrar   Fal 23  Generate fee assessments for new
                                students - School of Medicine.

Aug. 2-3    ----------  Sum 23  Summer Session I final examinations.

Aug. 3      ----------  Fal 23  Eight weeks before instruction begins.

Aug. 3?     ----------  Fal 23  SPOP 5 - Student Parent Orientation Program.

Aug. 4?     ----------  Fal 23  SPOP 6 - Student Parent Orientation Program.

Aug. 4?     Registrar   Fal 23  Generate fee assessments for new and
                                continuing undergraduate and graduate
                                students.

Aug. 4      Registrar   Fal 23  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 4      Registrar   Sum 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine.

Aug. 4      ----------  Sum 23  End of sixth week of instruction - Summer
                                Session 10 Week.

Aug. 4      ----------  Sum 23  End of eleventh week of instruction - School
                                of Medicine.


Week of Aug. 7 - 13

Aug. 7      ----------  Sum 23  Instruction begins, Summer Session II.

Aug. 7      Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 9      Instructors Sum 23  Deadline for WebGrades submission, SS I,
                                5 p.m.

Aug. 9      Registrar   Sum 23  Final grade update - SS I.

Aug. 9?     ----------  Fal 23  SPOP 7 - Student Parent Orientation Program.

Aug. 10     Students    Sum 23  View SS I grades in StudentAccess, 8 p.m.

Aug. 10     ----------  Fal 23  Seven weeks before instruction begins.

Aug. 11     Registrar   Sum 23  Official transcripts and student copy
                                transcripts available to SS I students.
                                (2 business days after FGU.)

Aug. 11     Registrar   Sum 23  SS I official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Aug. 11     Registrar   Sum 23  SS I school/department copies of students'
                                transcripts available to Deans.

Aug. 11     Registrar   Sum 23  Second Summer Enrollment Report to National
                                Student Clearinghouse by electronic
                                transfer - general campus. (SS I and
                                SS 10WK.

Aug. 11     ----------  Sum 23  End of seventh week of instruction - Summer
                                Session 10 Week.

Aug. 11     ----------  Sum 23  End of first week of instruction - Summer
                                Session II.

Aug. 11     ----------  Sum 23  End of twelfth week of instruction - School
                                of Medicine. Last day of instruction. End of
                                Summer Quarter.

Aug. 11     Registrar   Sum 23  End of Term census date for School of
                                Medicine, Summer Quarter.

Aug. 11     Registrar   Sum 23  Update enrollment for students in
                                Summer Quarter classes, generate course
                                reports - School of Medicine.

Aug. 11     Registrar   Sum 23  Delete Sum 23 fee assessments for students
                                that have not paid for Summer Quarter
                                2023 - School of Medicine.


Week of Aug. 14 - 20

Aug. 14     Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 14     Registrar   Sum 23  SS II Census data extract file due to OIR,
                                UCOP, and DUE.

Aug. 14     Registrar   Sum 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine. (1 business
                                day after Summer Quarter End of Term census
                                date.)

Aug. 14     Registrar   Sum 22  Update Short Form Study List due to School
                                of Medicine.

Aug. 14     Registrar   Sum 22  Final grade course reports due to School of
                                Medicine.

Aug. 15?    SBS         Fal 23  Apply graduate aid/financial aid to student
                                ZOT accounts after 5 p.m.

Aug. 15     Registrar   Fal 23  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Aug. 15     Registrar   2022-23 Email Non-UC Programs Abroad file to UCOP
                                contact. (Aug. 15, or next business day,
                                annually.)

Aug. 16?    ----------  Fal 23  SPOP 8 - Student Parent Orientation Program.

Aug. 16     ----------  FS 23   Semester begins - School of Law.

Aug. 16     ----------  FS 23   Instruction begins - School of Law.
                                (Wednesday.)

Aug. 16     Registrar   FS 23   Request race/ethnic data for new students
                                from Law School for 3rd week reporting. (1st
                                day of instruction, annually.)

Aug. 17     Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Aug. 17     ----------  Fal 23  Six weeks before instruction begins.

Aug. 18     ----------  Sum 23  End of eighth week of instruction - Summer
                                Session 10 Week.

Aug. 18     ----------  Sum 23  End of second week of instruction - Summer
                                Session II.

************************

Aug. 18 -   ----------  Fal 23  TSPOP - Transfer Student Parent Orientation
19?                             Program.


Week of Aug. 21 - 27

Aug. 21     Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 22?    ----------  Fal 23  SPOP 9 - Student Parent Orientation Program.

Aug. 23?    Students    Fal 23  New undergraduate students not attending
                                SPOP begin enrolling in classes via WebReg.
                                Priority windows open 9 a.m., Aug. 23?

Aug. 23     Registrar   2022-23 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file.
                                (Aug. 23, or next business day, annually.)

Aug. 24     ----------  Fal 23  Five weeks before instruction begins.

Aug. 25     ----------  Sum 23  End of ninth week of instruction - Summer
                                Session 10 Week.

Aug. 25     ----------  Sum 23  End of third week of instruction - Summer
                                Session II.

Aug. 25     ----------  FS 23   End of first week semester - School of Law.


Week of Aug. 28 - Sep. 3

Aug. 28     Registrar   FS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1 business day
                                after 1st full week of instruction, each
                                term.)

Aug. 28     Registrar   Fal 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 28?    ----------  Fal 23  SPOP 10 - Student Parent Orientation Program.

Aug. 28-    Deans       Wtr 24  Complete data entry into eSOC by 5 p.m. on
Sep. 1                          Friday, Sep. 1. Fix master course database
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers.

Aug. 31     ----------  Fal 23  Four weeks before instruction begins.
 
Aug. 31     ----------  Sum 23  Summer Session 10 Week instruction ends.

Aug. 31     Instructors Sum 23  WebGrades available for submission, SS 10WK,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Sep. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Sep. 1      Registrar   2022-23 Degrees Conferred File, 2022-23, due to
                                UCOP. Fall 2021 through Spring 2023 degrees.
                                (Sep. 1, or next business day.)

Sep. 1      Registrar   Fal 23  Request race/ethnic data for new students
                                from OARS and Graduate Admissions for CSS
                                reporting due Sep. 16. (Sep. 1, or next
                                business day, annually.)

Sep. 1      Registrar   Fal 23  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release. (Sep. 4 is a holiday.)

Sep. 1      Registrar   Spg 24  Start daily applicant file download to OIT
                        Sum 24  NSP for next calendar year Spg Qtr, Sum
                        Fal 24  Medical, Fal Qtr, Fal Sem. (Sep. 1, or next
                        FS  24  business day, annually.)

Sep. 1?     Students    Fal 23  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Sep. 1     Deans        Wtr 24  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.

Sep. 1     Deans        Wtr 24  SOC comments due to Registrar by 5 p.m.

Sep. 1      ----------  Sum 23  Summer Session 10 Week final examinations.

Sep. 1      ----------  Sum 23  End of tenth week of instruction - Summer
                                Session 10 Week.

Sep. 1      ----------  Sum 23  End of fourth week of instruction - Summer
                                Session II.

Sep. 1      ----------  FS 23   End of second week semester - School of Law.