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 Monday, October 25, 2021

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Registrar's Office Processing Calendar - August, 2022

Week of Aug. 1 - 7

Aug. 1      Students    Fal 22  Deadline to readmit - Undergraduate
                                students. (Aug. 1, annually.)

Aug. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Aug. 1      ----------  Sum 22  Instruction begins, Summer Session II.

Aug. 1?     Registrar   Fal 22  Generate fee assessments for new
                                students - School of Medicine.

Aug. 1      Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 1      Registrar   Wtr 23  Make W23 courses available in ESOC.

Aug. 1 -    Deans       Wtr 23  Beginning of Department Build Phase. Make
Sep. 2                          changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 2      Instructors Sum 22  Deadline for WebGrades submission, SS I,
                                5 p.m.

Aug. 2      Registrar   Sum 22  Final grade update - SS I.

Aug. 3?     ----------  Fal 22  SPOP 7 - Student Parent Orientation Program.

Aug. 3      Students    Sum 22  View SS I grades in StudentAccess, 8 p.m.

Aug. 4      ----------  Fal 22  Seven weeks before instruction begins.

Aug. 5?     ----------  Fal 22  SPOP 8 - Student Parent Orientation Program.

Aug. 5      Registrar   Sum 22  Official transcripts and student copy
                                transcripts available to SS I students.
                                (2 business days after FGU.)

Aug. 5      Registrar   Sum 22  SS I official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Aug. 5      Registrar   Sum 22  SS I school/department copies of students'
                                transcripts available to Deans.

Aug. 5      Registrar   Sum 22  Second Summer Enrollment Report to National
                                Student Clearinghouse by electronic
                                transfer - general campus. (SS I and
                                SS 10WK.)

Aug. 5      Registrar   Sum 22  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine.

Aug. 5      ----------  Sum 22  End of seventh week of instruction - Summer
                                Session 10 Week.

Aug. 5      ----------  Sum 22  End of first week of instruction - Summer
                                Session II.

Aug. 5      ----------  Sum 22  End of eleventh week of instruction - School
                                of Medicine.

Aug. 6?     Registrar   Fal 22  Generate fee assessments for new and
                                continuing undergraduate and graduate
                                students.


Week of Aug. 8 - 14

Aug. 8      Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 9?     ----------  Fal 22  SPOP 9 - Student Parent Orientation Program.

Aug. 11     ----------  Fal 22  Six weeks before instruction begins.

Aug. 11?    ----------  Fal 22  SPOP 10 - Student Parent Orientation Program.

Aug. 11     Registrar   Sum 22  SS II Census data extract file due to OIR,
                                UCOP, and DUE.

Aug. 12?    Students    Fal 22  New undergraduate students not attending
                                SPOP begin enrolling in classes via WebReg.
                                Priority windows open 9 a.m., Aug. 13.

Aug. 12     ----------  Sum 22  End of eighth week of instruction - Summer
                                Session 10 Week.

Aug. 12     ----------  Sum 22  End of second week of instruction - Summer
                                Session II.

Aug. 12     ----------  Sum 22  End of twelfth week of instruction - School
                                of Medicine. Last day of instruction. End of
                                Summer Quarter.

Aug. 12     Registrar   Sum 22  End of Term census date for School of
                                Medicine, Summer Quarter.

Aug. 12     Registrar   Sum 22  Update enrollment for students in
                                Summer Quarter classes, generate course
                                reports - School of Medicine.

Aug. 12     Registrar   Sum 22  Delete Sum 22 fee assessments for students
                                that have not paid for Summer Quarter
                                2022 - School of Medicine.


Week of Aug. 15 - 21

Aug. 15?    SBS         Fal 22  Apply graduate aid/financial aid to student
                                ZOT accounts after 5 p.m.

Aug. 15     Registrar   Fal 22  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Aug. 15     Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 15     Registrar   2021-22 Email Non-UC Programs Abroad file to UCOP
                                contact. (Aug. 15, or next business day,
                                annually.)

Aug. 15     Registrar   Sum 22  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine. (1 business
                                day after Summer Quarter End of Term census
                                date.)

Aug. 15     Registrar   Sum 22  Update Short Form Study List due to School
                                of Medicine.

Aug. 15     Registrar   Sum 22  Final grade course reports due to School of
                                Medicine.

Aug. 17     ----------  FS 22   Semester begins - School of Law.

Aug. 17     ----------  FS 22   Instruction begins - School of Law.
                                (Wednesday.)

Aug. 17     Registrar   FS 22   Request race/ethnic data for new students
                                from Law School for 3rd week reporting. (1st
                                day of instruction, annually.)

Aug. 18     Registrar   FS 22   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Aug. 18     ----------  Fal 22  Five weeks before instruction begins.

Aug. 19     ----------  Sum 22  End of ninth week of instruction - Summer
                                Session 10 Week.

Aug. 19     ----------  Sum 22  End of third week of instruction - Summer
                                Session II.

Aug. 19     ----------  FS 22   End of first week semester - School of Law.

************************

Aug. 19 -   ----------  Fal 22  TSPOP - Transfer Student Parent Orientation
20?                             Program.


Week of Aug. 22 - 28

Aug. 22     Registrar   FS 22   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1 business day
                                after 1st full week of instruction, each
                                term.)

Aug. 22     Registrar   Fal 22  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 23     Registrar   2021-22 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file.
                                (Aug. 23, or next business day, annually.)

Aug. 25     ----------  Fal 22  Four weeks before instruction begins.
 
Aug. 25     ----------  Sum 22  Summer Session 10 Week instruction ends.

Aug. 25     Instructors Sum 22  WebGrades available for submission, SS 10WK,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Aug. 26     ----------  Sum 22  Summer Session 10 Week final examinations.

Aug. 26     ----------  Sum 22  End of tenth week of instruction - Summer
                                Session 10 Week.

Aug. 26     ----------  Sum 22  End of fourth week of instruction - Summer
                                Session II.

Aug. 26    ----------   FS 22   End of second week semester - School of Law.


Week of Aug. 29 - Sep. 4 located in the month of September 2022.