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 Tuesday, February 7, 2023

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Registrar's Office Processing Calendar - April, 2023

Week of Apr. 3 - 9

Mar. 16 &   Students    Spg 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 3      Registrar   Wtr 23  End of 12th/EOT week reports available to Deans.
                                (1st business day after 12th/EOT, each term.)

Apr. 3      Registrar   Wtr 23  Repeat List available to records section.
                                (1st business day after FGU, each term.)

Apr. 3      Registrar   Wtr 23  Official transcripts and student copy
                                transcripts available to students. (1st
                                business day after FGU.)

Apr. 3      Registrar   Wtr 23  Official transcripts held for final grades
                                mailed. (1st business day after FGU.)

Apr. 3      Registrar   Spg 23  Instruction begins. (Monday.)

Apr. 3      Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 3      Registrar   Spg 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Apr. 3      Registrar   Spg 23  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Apr. 3      Registrar   Fal 23  Make SOC comments available to departments.

Apr. 3-21   Deans       Fal 23  Review SOC comments.


Apr. 3-21   Deans       Fal 23  Proof SOC and request GACs by entering @ in
                                the Building and Room fields in eSOC. Email
                                SOC Coordinator to request room
                                swaps/trades.

Apr. 3      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Apr. 3      Registrar   Sum 23  Generate enrollment windows and fee
                                assessments for continuing School of
                                Medicine students.

Apr. 3      Sch of Med  Sum 23  School of Medicine generates assessment for
                                their continuing students.

Apr. 3      Registrar   Wtr 23  School/department copies of students'
                                transcripts available to Deans.

Apr. 7      ----------  Spg 23  End of first week of instruction.

Apr. 7      ----------  SS 23   End of fourteenth week
                                semester - School of Law.

************************

Apr. 7-8    Registrar   Spg 23  Update students' records and produce updated
                                reports.


Week of Apr. 10 - 16

Mar. 16 &   Students    Spg 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 10     Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 10     Registrar   Spg 23  End of 1st week reports available to Deans.
                                (Monday of 2nd week, each term.)

Apr. 13     Registrar   Spg 23  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Apr. 14     Students    Spg 23  Last day to add a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 14     Students    Spg 23  Last day to drop a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 14     Students    Spg 23  Last day to change grading option or
                                variable units without Dean's approval and
                                without $3 service charge. (5 p.m., Friday
                                of 2nd week, each term.)

Apr. 14     ---------   Spg 23  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Apr. 14     Deans       Spg 23  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Apr. 14     ----------  SS 23   End of fifteenth week
                                semester - School of Law.

Apr. 14     ----------  Spg 23  End of second week of instruction.

Apr. 14?    SBS         Sum 23  Apply graduate/financial aid to School of
                                Medicine student ZOT accounts.

************************

Apr. 14-15  Registrar   Spg 23  Update students' records and produce updated
                                reports.

Apr. 15 &   Students    Spg 23  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 14.


Week of Apr. 17 - 23

Mar. 16 &   Students    Spg 23  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 15 &   Students    Spg 23  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 14.

Apr. 17     Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 17     Registrar   Spg 23  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Apr. 17     Registrar   SS 23   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Apr. 17     Registrar   Spg 23  End of 2nd week reports available to Deans.
                                (Monday of the 3rd week, each term.)

Apr. 19     Students    Spg 23  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Apr. 19     ---------   SS 23   Instruction ends - School of Law.

Apr. 21     Sch of Med  Sum 23  School of Medicine begins enrolling their
                                continuing students.

Apr. 21     Students    Spg 23  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar (Friday of 3rd week, each term.)

Apr. 21     Students    Spg 23  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (5 p.m.,
                                Friday of 3rd week, each term.)

Apr. 21     ----------  Spg 23  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Apr. 21     ----------  Spg 23  End of third week of instruction.

Apr. 21     Registrar   Spg 23  CSS file, Third Week File, due to OIR.
                                (Friday of 3rd week, each term.)

Apr. 21     PMSB        Sum 23  List of F/H/EMBA students to be assessed
                                fees for Summer Session due to Registrar.
                                (Friday of 3rd week, Spring term.)

Apr. 21     Deans       Fal 23  Print copy of SOC and indicate linkage for
                                enrollment purposes. Submit to Registrar
                                proofing copy of SOC with final comments and
                                linkage indicated by 5 p.m. (Friday of 3rd
                                week, previous term, each term.)

Apr. 21     Deans       Fal 23  Deadline to update B and X restricted
                                classes in eSOC. (5 p.m., Friday of 3rd
                                week, previous term, each term.)

Apr. 21 -   Deans       Fal 23  eSOC not available from 5 p.m.,
May 7                           Apr. 21 - May 7 for updates while schedule
                                is being prepared for enrollment. No Fall
                                room requests accepted during this time.

************************

Apr. 21-22  Registrar   Spg 23  Delete Spring 23 fee assessments for
                                students that have not paid or
                                cancel/withdraw if fees paid and enrolled in
                                zero units.

Apr. 21-22  Registrar   Spg 23  Update students' records and produce updated
                                reports.

Apr. 21-22  Registrar   Fal 23  Update WebReg to announce date to view F23
                                enrollment windows: "View Fall 2023
                                enrollment window on May 15, 2023."

Apr. 22?    ----------  Spg 23  Celebrate UCI.


Week of Apr. 24 - 30

Apr. 24     Registrar   Spg 23  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 24     Registrar   Spg 23  End of the 3rd week reports available to Deans.
                                (Monday of the 4th week, each term.)

Apr. 24     Registrar   Spg 23  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Apr. 24-    Registrar   Fal 23  Prepare SOC for enrollment and publishing;
May 5                           link classes, establish waitlists.

Apr. 25-    ----------  SS 23   Final examinations - School of Law.
May 5

Apr. 28     ----------  Spg 23  End of fourth week of instruction.

************************

Apr. 28-29  Registrar   Spg 23  Update students' records and produce updated
                                reports.