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 Thursday, October 1, 2020

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Registrar's Office Processing Calendar - September, 2020

Week of Aug. 31 - Sep. 6

Aug. 31     Registrar   Fal 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 31     Registrar   FS 20   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)


Sep. 1      Registrar   2019-20 Degrees Conferred File, 2019-20, due to
                                UCOP. Fall 2019 through Spring 2020 degrees.
                                (Sep. 1, or next business day.)

Sep. 1      Registrar   Fal 20  Request race/ethnic data for new students
                                from OARS and Graduate Admissions for CSS
                                reporting due Sep. 16. (Sep. 1, or next
                                business day, annually.)

Sep. 1      Registrar   Fal 20  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release. (Sep. 7 is a holiday.)

Sep. 1      Registrar   Spg 21  Start daily applicant file download to OIT
                        Sum 21  NSP for next calendar year Spg Qtr, Sum
                        Fal 22  Medical, Fal Qtr, Fal Sem. (Sep. 1, or next
                        FS  22  business day, annually.)

Sep. 1-4    Deans       Wtr 21  Complete data entry into eSOC by 5 p.m. on
                                Friday, Sep. 4. Fix master course database
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers.

Sep. 1      Students    Fal 20  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Sep. 3     ----------   Fal 20  Four weeks before instruction begins.

Sep. 4      ----------  Sum 20  Summer Session II instruction ends.

Sep. 4     ----------   Sum 20  End of fifth week of instruction - Summer
                                Session II.

Sep. 4      Instructors Sum 20  WebGrades available for submission, SS II,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Sep. 4      Instructors Sum 20  Deadline for WebGrades submission, SS 10WK,
                                5 p.m.

Sep. 4      Registrar   Sum 20  Final grade update - SS 10WK.

Sep. 4     ----------   FS 20   End of third week semester - School of Law.

Sep. 4     Deans        Wtr 21  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.

Sep. 4     Deans        Wtr 21  SOC comments due to Registrar by 5 p.m.


Week of Sep. 7 - 13

Sep. 7      ----------  Sum 20  Labor Day Holiday; campus offices closed.


Sep. 8      Registrar   Fal 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 8      Registrar   Wtr 21  Initial Room Assignment Phase.

Sep. 8      Students    Sum 20  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 8-9    ----------  Sum 20  Summer Session II final examinations.

Sep. 9      Registrar   Sum 20  Official transcripts and student copy
                                transcripts available to SS 10WK students.
                                (2 business days after FGU.)

Sep. 9      Registrar   Sum 20  SS 10WK official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 10     ----------  Fal 20  Three weeks before instruction begins.

Sep. 11     ----------  FS 20   End of fourth week semester - School of Law.

Sep. 11     Registrar   Sum 20  CSS & CED files, Third Week File (combined
                                SS I, SS 10WK, and SS II) due to UCOP.

Sep. 11     Registrar   Sum 20  End of Summer data extract file for OIR,
                                UCOP, and DUE.

Sep. 11     Registrar   2019-20 Deadline to send CSS Degree File (CSSDEG)
                                to UCOP. Fall 2019 through Spring 2020
                                degrees.


Week of Sep. 14 - 20


Sep. 14     Registrar   Fal 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 14     Registrar   FS 20   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 15     Students    Fal 20  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (5 p.m.)

Sep. 15     Registrar   Fal 20  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m., or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Sep. 19.

Sep. 15     Registrar   Fal 20  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Sep. 15     FA          Fal 20  Electronic file of Regents Scholars for
                                academic year 2020-21 due to Registrar. (Fee
                                payment deadline, annually.)

Sep. 15     Instructors Sum 20  Deadline for WebGrades submission, SS II,
                                5 p.m.

Sep. 15     Registrar   Sum 20  Final grade update for SS II.

Sep. 16 &   Students    Fal 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 16     Deans       Fal 20  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Sep. 16     Students    Sum 20  View SS II grades in StudentAccess, 8 p.m.

Sep. 17     Registrar   Sum 20  Official transcripts and student copy
                                transcripts available to SS II students. (2
                                business days after FGU.)

Sep. 17     Registrar   Sum 20  SS II official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 17     Registrar   Sum 20  Final Summer Enrollment Report to National
                                Student Clearinghouse. (2 business days
                                after FGU for SS II.)

Sep. 17     Registrar   Fal 20  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Sep. 17     ----------  Fal 20  Two weeks before instruction begins.

Sep. 17 -   ----------  Fal 20  ISPOP - International Student Parent
19?                             Orientation Program.

Sep. 18     ----------  Fal 20  WebReg available, 12 p.m.

Sep. 18     Registrar   Sum 20  SS I, SS 10WK, and SS II official
                                transcripts for other UC campuses mailed. (3
                                business days after SS II FGU.)

Sep. 18     Registrar   Sum 20  SS 10WK & SS II school/department copies of
                                students' transcripts available to Deans.

Sep. 18     ----------  FS 20   End of fifth week semester - School of Law.



Week of Sep. 21 - 27

Sep. 16 &   Students    Fal 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 15.

Sep. 21    Registrar    Fal 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 21-25 Deans        Wtr 21  Load classes from eSOC to 25Live/R25 for
                                manipulation in Schedule25.

Sep. 24     ----------  Fal 20  One week before instruction begins.

Sep. 25    ----------   FS 20   End of sixth week semester - School of Law.


Week of Sep. 28 - Oct. 4 located in October 2020.