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 Wednesday, August 21, 2019

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Registrar's Office Processing Calendar - September, 2019

Week of Sep. 2 - 8

Sep. 2      ----------  Sum 19  Labor Day Holiday; campus offices closed.

Sep. 2      Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 3      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Sep. 3      Registrar   2018-19 Degrees Conferred File, 2018-19, due to
                                UCOP. Fall 2018 through Spring 2019 degrees.
                                (Sep. 1, or next business day.)

Sep. 3      Registrar   FS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 3      Registrar   Fal 19  Request race/ethnic data for new students
                                from OARS and Graduate Admissions for CSS
                                reporting due Sep. 16. (Sep. 1, or next
                                business day, annually.)

Sep. 3      Registrar   Spg 20  Start daily applicant file download to OIT
                        Sum 20  NSP for next calendar year Spg Qtr, Sum
                        Fal 21  Medical, Fal Qtr, Fal Sem. (Sep. 1, or next
                        FS  21  business day, annually.)

Sep. 3      Students    Fal 19  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units.
                                (12 p.m.)

Sep. 3-6    Deans       Wtr 20  Complete data entry into eSOC by 5 p.m. on
                                Friday, Sep. 7. Fix master course database
                                discrepancies; verify max capacities; be
                                sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers.

Sep. 6     ----------   Fal 19  Three weeks before instruction begins.

Sep. 6     ----------   Sum 19  End of fifth week of instruction - Summer
                                Session II.

Sep. 6     ----------   FS 19   End of third week semester - School of Law.

Sep. 6     Deans        Wtr 20  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.

Sep. 6     Deans        Wtr 20  SOC comments due to Registrar by 5 p.m.


Week of Sep. 9 - 15

Sep. 9      Instructors Sum 19  Deadline for WebGrades submission, SS 10WK,
                                5 p.m.

Sep. 9      Registrar   Sum 19  Final grade update - SS 10WK.

Sep. 9      ----------  Sum 19  Summer Session II instruction ends.

Sep. 9      Instructors Sum 19  WebGrades available for submission, SS II,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Sep. 9      Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 9      Registrar   Wtr 20  Initial Room Assignment Phase.

Sep. 10     Students    Sum 19  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 10-11  ----------  Sum 19  Summer Session II final examinations.

Sep. 11     Registrar   Sum 19  Official transcripts and student copy
                                transcripts available to SS 10WK students.
                                (2 business days after FGU.)

Sep. 11     Registrar   Sum 19  SS 10WK official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 12     ----------  Fal 19  Two weeks before instruction begins.

Sep. 13     ----------  FS 19   End of fourth week semester - School of Law.

Sep. 13     Registrar   Sum 19  CSS & CED files, Third Week File (combined
                                SS I, SS 10WK, and SS II) due to UCOP.

Sep. 13     Registrar   Sum 19  End of Summer data extract file for OIR,
                                UCOP, and DUE.

Sep. 13     Registrar   2018-19 Deadline to send CSS Degree File (CSSDEG)
                                to UCOP. Fall 2017 through Spring 2019
                                degrees.


Week of Sep. 16 - 22

Sep. 16     Students    Fal 19  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (5 p.m.)

Sep. 16     Registrar   Fal 19  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m., or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., Sep. 19.

Sep. 16     Registrar   Fal 19  Update SISPPS quarter. (Fee payment
                                deadline, each term.)

Sep. 16     FA          Fal 19  Electronic file of Regents Scholars for
                                academic year 2019-20 due to Registrar. (Fee
                                payment deadline, annually.)

Sep. 16     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 16     Registrar   FS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Sep. 17 &   Students    Fal 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 16.

Sep. 17     Instructors Sum 19  Deadline for WebGrades submission, SS II,
                                5 p.m.

Sep. 17     Registrar   Sum 19  Final grade update for SS II.

Sep. 17-19  ----------  Fal 19  ISPOP - International Student Parent
                                Orientation Program.

Sep. 18     Deans       Fal 19  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Sep. 18     Registrar   Fal 19  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record. (5 - 8 p.m.)

Sep. 18     Students    Sum 19  View SS II grades in StudentAccess, 8 p.m.

Sep. 19     ----------  Fal 19  WebReg available, 12 p.m.

Sep. 19     Registrar   Sum 19  Official transcripts and student copy
                                transcripts available to SS II students. (2
                                business days after FGU.)

Sep. 19     Registrar   Sum 19  SS II official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Sep. 19     Registrar   Sum 19  Final Summer Enrollment Report to National
                                Student Clearinghouse. (2 business days
                                after FGU for SS II.)

Sep. 19     ----------  Fal 19  One week before instruction begins.

Sep. 20     Registrar   Sum 19  SS I, SS 10WK, and SS II official
                                transcripts for other UC campuses mailed. (3
                                business days after SS II FGU.)

Sep. 20     Registrar   Sum 19  SS 10WK & SS II school/department copies of
                                students' transcripts available to Deans.

Sep. 20     ----------  FS 19   End of fifth week semester - School of Law.


Week of Sep. 23 - 29

Sep. 17 &   Students    Fal 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 16.

Sep. 23    Registrar    Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 23    ----------   Fal 19  Quarter begins.

Sep. 23-25 ----------   Fal 19  Academic advising and orientation.

Sep. 23-27 Deans        Wtr 20  Load classes from eSOC to 25Live/R25 for
                                manipulation in Schedule25.

Sep. 26    ----------   Fal 19  Instruction begins. (Thursday.)

Sep. 26    Registrar    Fal 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Sep. 26    Registrar    Fal 19  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Sep. 27    ----------   FS 19   End of sixth week semester - School of Law.

Sep. 27    Registrar    Fal 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (1st day of
                                instruction, each term.)


Week of Sep. 30 - Oct. 6 located in month of October 2019.