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 Wednesday, August 21, 2019

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Registrar's Office Processing Calendar - November, 2019

Week of Oct. 28 - Nov. 3

Oct. 28     Registrar   Wtr 20  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter, each
                                term.)

Oct. 28     Registrar   Spg 20  Make S20 courses available in eSOC.

Oct. 28     Deans       Spg 20  Beginning of Build Phase for departments.
                                Make changes, deletions, and additions
                                directly into eSOC. Departments should enter
                                first preferences in the Building and Room
                                fields in eSOC. Schedule classes on-module
                                in large rooms to maximize use of those
                                rooms.

Nov. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Nov. 1      Students    Wtr 20  Deadline to readmit (Undergraduate.)
                                (November 1, annually.)

Nov. 1      Registrar   Sum 19  CSS & CED files and EOT File due to UCOP.
                                (Combined SS I, SS 10WK, SS II.)

Nov. 1      ----------  Fal 19  End of fifth week of instruction.

Nov. 1      ----------  FS 19   End of eleventh week
                                semester - School of Law.

Nov. 1      Registrar   Wtr 20  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Nov. 1      Deans       Wtr 20  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive Active
                                Prerequisite Checking. (5 p.m., Friday of
                                5th week, previous quarter, each term.)

************************

Nov. 1-2    Registrar   Fal 19  Update students' records and produce updated
                                reports.

Nov. 1-2    Registrar   Fal 19  Delete Fall 19 fee assessments for visitors
                                that have not paid.

Nov. 1-2    Registrar   Wtr 20  Generate enrollment windows for continuing
                                and new students. (Saturday of 5th week,
                                previous quarter, each term.)

Nov. 1-2    Registrar   Wtr 20  Generate fee assessments for continuing and
                                new undergraduate and graduate students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   Wtr 20  Generate enrollment windows and fee
                                assessments for School of Medicine students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   SS 20   Generate enrollment windows and fee
                                assessments for School of Law students.
                                (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 1-2    Registrar   Wtr 20  Start daily course data download to OIT.
                        SS  20  (Saturday of 5th week, previous quarter,
                                each term.)

Nov. 2      Registrar   Wtr 20  Schedule of Classes available. (Saturday of
                                5th week, previous quarter, each term.)


Week of Nov. 4 - 10

Nov. 4      Registrar   Fal 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Nov. 4      Registrar   FS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Nov. 4      ----------  Wtr 20  Nine weeks before instruction begins.

Nov. 4      Deans       Wtr 20  Departments may remove B or X restriction
                                if they will not be enforced until the
                                first day of instruction.

Nov. 4      Registrar   Spg 20  Make eSOC available again. (Monday of
                                6th week, previous quarter, each term.)

Nov. 8      Registrar   Fal 19  CSS & CED files and Third Week File due to
                                UCOP.

Nov. 8      Registrar   2018-19 CSS Health Science Resident Enrollment file
                                (CSSREG) due to UCOP. (Fall 2018 through
                                Spring 2019 data.)

Nov. 8      Students    Fal 19  Last day to drop a course without receiving
                                a W grade; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 6th
                                week, each term.)

Nov. 8      Students    Fal 19  Last day to change the grading or variable
                                units of a course; both $3 service charge
                                and Dean's approval required. (5 p.m.,
                                Friday of 6th week, each term.)

Nov. 8      Registrar   Fal 19  CSS & CED files and Health Sciences
                                Residents Third Week File due to UCOP.
                                (Friday of 6th week, each term.)

Nov. 8      ----------  Fal 19  End of sixth week of instruction.

Nov. 8      ----------  FS 19   End of twelfth week
                                semester - School of Law.

************************

Nov. 8-9    Registrar   Fal 19  Update students' records and produce updated
                                reports.

Nov. 8-9    Registrar   Wtr 20  Start daily course data download to OIT.
                        SS  20  (Saturday of 6th week, previous quarter,
                                each term.)


Week of Nov. 11 - 17

Nov. 11     ----------  Fal 19  Veterans' Day Holiday; campus offices
                                closed.

Nov. 11     Registrar   Fal 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                7th week, each term.)

Nov. 11     ----------  Wtr 20  Eight weeks before instruction begins.

Nov. 11     Students    Wtr 20  Students access WebReg to see when their
                                enrollment window opens. (Monday of 7th
                                week, each term.)

Nov. 11     ----------  Wtr 20  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students. (Monday of 7th
                                week, each term.)

Nov. 14     Deans       Wtr 20  Deadline to modify eSOC for WebReg
                                enrollment. (12:00 p.m., Thursday of 7th
                                week, previous quarter, each term. If
                                holiday, then Wednesday of 7th week.)

Nov. 16     Registrar   Wtr 20  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Nov. 15     SBS         Wtr 20  Apply graduate/financial aid to student ZOT
                                Accounts.

Nov. 15     ----------  Fal 19  End of seventh week of instruction.

Nov. 15     ----------  FS 19   End of thirteenth week
                                semester - School of Law.

Nov. 15     Registrar   Wtr 20  Registrar reviews SOC for enrollment.
                                (Friday of 7th week, previous quarter, each
                                term. If holiday, then Thursday of 7th
                                week.)

Nov. 15     Registrar   Wtr 20  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment.
                                (5 p.m., Friday of 7th week, previous
                                quarter, each term.)


Week of Nov. 18 - 24

Nov. 18     Registrar   Fal 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Nov. 18     ----------  Wtr 20  Seven weeks before instruction begins.

Nov. 18     Students    Wtr 20  Students (new and continuing) begin
                                enrolling in classes via WebReg. (Monday of
                                8th week, each term.)

Nov. 18     Students    Wtr 20  Undergraduates: 18-unit enrollment limit
                                until Dec. 19, 12 p.m.

Nov. 19     Registrar   Sum 19  Send degree data to the National Student
                                Clearinghouse by electronic
                                transfer - general campus. (16 business days
                                after degree certification deadline, each
                                term.)

Nov. 22     ----------  Fal 19  End of eighth week of instruction.

Nov. 22     ----------  FS 19   End of fourteenth week
                                semester - School of Law.


Week of Nov. 25 - Dec. 1

Nov. 25     ----------  Wtr 20  Six weeks before instruction begins.

Nov. 25     Registrar   Wtr 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Nov. 27     ----------  FS 19   Instruction ends - School of Law.

Nov. 27     Sum Sess    Sum 20  Schedule due to Registrar by 5 p.m.

Nov. 28-29  ----------  Fal 19  Thanksgiving Holiday; campus offices closed.

Nov. 29     ----------  Fal 19  End of ninth week of instruction.

Nov. 29     ----------  FS 19   End of fifteenth week
                                semester - School of Law.