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 Wednesday, August 21, 2019

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Registrar's Office Processing Calendar - October, 2019

Week of Sep. 30 - Oct. 6

Sep. 17 &   Students    Fal 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 16.

Oct. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Sep. 30     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Sep. 30     Registrar   Wtr 20  Make SOC comments available to departments.

Sep. 30-    Deans       Wtr 20  Review SOC comments.
Oct. 18

Sep. 30-    Deans       Wtr 20  Proof SOC and request GACs by entering @ in
Oct. 18                         the Building and Room fields on eSOC. Email
                                vzherdev@@uci.edu to request room
                                swaps/trades.

Oct. 4      ----------  Fal 19  End of first week of instruction.

Oct. 4      ----------  FS 19   End of seventh week
                                semester - School of Law.

Oct. 4      Deans       Spg 20  Deadline to notify Registrar which quarter
                                to build S20 - either S19 or W20 may be
                                selected.

************************

Oct. 4-5    Registrar   Fal 19  Update students' records and produce updated
                                reports.


Week of Oct. 7 - 13

Sep. 17 &   Students    Fal 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 16.

Oct. 7      Registrar   FS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Oct. 7      Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 7      Registrar   Fal 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                2nd week, each term.)

Oct. 7-25   Registrar   Spg 20  Build S20 from S19 or W20.

Oct. 10     Registrar   Wtr 20  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Oct. 11     Students    Fal 19  Last day to add a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Oct. 11     Students    Fal 19  Last day to drop a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Oct. 11     Students    Fal 19  Last day to change grading option or
                                variable units without Dean's approval and
                                without $3 service charge. (5 p.m.,
                                Friday of 2nd week, each term.)

Oct. 11     Deans       Fal 19  Deadline to modify eSOC: "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Oct. 11     ----------  Fal 19  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Oct. 11     ----------  Fal 19  End of second week of instruction.

Oct. 11     ----------  FS 19   End of eighth week semester - School of Law.

************************

Oct. 11-12  Registrar   Fal 19  Update students' records and produce updated
                                reports.


Week of Oct. 14 - 20

Sep. 17 &   Students    Fal 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was Sep. 16.

Oct. 14 &   Students    Fal 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was Oct. 11.

Oct. 14     Registrar   Fal 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Oct. 14     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 14     Registrar   Fal 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                3rd week, each term.)

Oct. 16     Students    Fal 19  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Oct. 18     Students    Fal 19  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar. (Friday of 3rd week, each term.)

Oct. 18     Students    Fal 19  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (4 p.m.,
                                Friday of 3rd week, each term.)

Oct. 18     Registrar   Fal 19  CSS file and Third Week file due to OIR.
                                (Friday of 3rd week, each term.)

Oct. 18     ----------  Fal 19  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Oct. 18     ----------  Fal 19  End of third week of instruction.

Oct. 18     ----------  FS 19   End of ninth week semester - School of Law.

Oct. 18     Deans       Wtr 20  Submit to Registrar proofing copy of SOC
                                with final comments and linkage indicated by
                                5 p.m. (Friday of 3rd week, previous
                                quarter, each term.)

Oct. 18     Deans       Wtr 20  Deadline to update B & X restricted classes
                                in eSOC. (5 p.m., Friday of 3rd week,
                                previous quarter, each term.)

************************

Oct. 18-19  Registrar   Fal 19  Update students' records and produce updated
                                reports.

Oct. 18-19  Registrar   Fal 19  Delete Fall 18 fee assessments for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Oct. 18-19  Registrar   Fal 19  Update WebReg to announce date to view
                                W20 enrollment windows: "View Winter 2020
                                enrollment windows on November 11, 2019."


Week of Oct. 21 - 27

Oct. 21     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Oct. 21     Registrar   Fal 18  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                4th week, each term.)

Oct. 21     Registrar   Fal 18  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Oct. 21-    Deans       Wtr 19  eSOC not available from 5 p.m.,
Nov. 1                          Oct. 21 - Nov. 1 for most updates while
                                schedule is being prepared for enrollment.
                                On Nov. 4, departments may remove B or X
                                restrictions if they will not be enforced
                                until the first day of instruction. No
                                Winter room requests accepted during this
                                time.

Oct. 21-    Registrar   Wtr 19  Prepare SOC for enrollment and publishing;
Nov. 1                          link classes; establish waitlists.

Oct. 25     Deans       Sum 19  Degree award certifications due to
                                Registrar. (6 weeks after SS II finals.)

Oct. 25     ----------  Fal 19  End of fourth week of instruction.

Oct. 25     ----------  FS 19   End of tenth week semester - School of Law.

Oct. 25     Registrar   Spg 20  Last day for Registrar to build SOC from S19
                                or W20.


Week of Oct. 28 - Nov. 3 located in the month of November 2019.