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 Saturday, November 17, 2018

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Registrar's Office Processing Calendar - October, 2018

Week of Oct. 1 - 7

Sep. 18 &  Students     Fal 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 17.

Oct. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Oct. 1     Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Oct. 1     Registrar    Wtr 19  Make SOC comments available to departments.

Oct. 1-19  Deans        Wtr 19  Read SOC comments. Proof SOC and request GACs
                                by entering @ in the Building and Room fields
                                in eSOC. Email prisciln@uci.edu to request 
                                room swaps/trades.

Oct. 5     ----------   FS 18   End of seventh week of semester-School of Law.

Oct. 5     ----------   Fal 18  End of first week of instruction.

Oct. 5     Deans        Spg 19  Deadline to notify Registrar which quarter
                                to build S19 - either S18 or W19 may be
                                selected.

*****      *****

Oct. 5-6   Registrar    Fal 18  Update students' records and produce updated 
                                reports.



Week of Oct. 8 - 14

Sep. 18 &  Students     Fal 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 17.

Oct. 8     Registrar    FS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 7th week of
                                instruction, each term.)

Oct. 8     Registrar    Fal 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term). 

Oct. 8     Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Oct. 8     Registrar    Fal 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week,
                                each term).

Oct. 8-26  Registrar    Spg 19  Build S19 from S18 or W19.

Oct. 11    Registrar    Fal 18  Interface undergraduate and graduate 
                                admissions systems (5 p.m., Thursday of 2nd
                                week, each term).

Oct. 12    Students     Fal 18  Last day to add a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Oct. 12    Students     Fal 18  Last day to drop a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Oct. 12    Students     Fal 18  Last day to change grading option or 
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday 
                                of 2nd week, each term). 
              
Oct. 12    Deans        Fal 18  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week,
                                each term).

Oct. 12    ---------    Fal 18  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term).   

Oct. 12    ----------   FS 18   End of eighth week of semester-School of Law. 

Oct. 12    ----------   Fal 18  End of second week of instruction.

*****      *****

Oct. 12-13 Registrar    Fal 18  Update students' records and produce updated 
                                reports.



Week of Oct. 15 - 21

Sep. 18 &  Students     Fal 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 17.

Oct. 13 &  Students     Fal 18  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was October 12. 

Oct. 15    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Oct. 15    Registrar    Fal 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 3rd week,
                                each term).

Oct. 17    Students     Fal 18  Last day for graduate students to submit
                                part-time status petition to Grad Div
                                (Wednesday of 3rd week, each term).

Oct. 19    Students     Fal 18  Last day for undergraduate students to submit
                                part-time status petition to Registrar
                                (Friday of 3rd week, each term).
                                
Oct. 19    Students     Fal 18  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not 
                                paid and/or enrolled in zero units. (4 p.m.,
                                Friday of 3rd week, each term).
                                
Oct. 19    ----------   FS 18   End of ninth week of semester-School of Law.

Oct. 19    ----------   Fal 18  End of third week of instruction.

Oct. 19    ----------   Fal 18  Cut-off for official statistical reports     
                                (Friday of 3rd week, each term).

Oct. 19    Deans        Wtr 19  Submit to Registrar proofing copy of SOC 
                                with final comments and linkage indicated 
                                by 5 p.m. (Friday of 3rd week, previous 
                                quarter, each term.) 
                                
Oct. 19    Deans        Wtr 19  Deadline to update B & X restricted classes
                                in eSOC (5 p.m., Friday of 3rd week, 
                                previous quarter, each term).
                                                  
*****      *****

Oct. 19    Registrar    Fal 18  CSS file, Third Week File, due to OIR 
                                (Friday of 3rd week, each term).

Oct. 19-20 Registrar    Fal 18  Update students' records and produce updated  
                                reports.

Oct. 19-20 Registrar    Fal 18  Delete Fall 18 fee assessments for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Oct. 19-20 Registrar    Wtr 19  Update WebReg to announce date to view
                                W19 enrollment windows. "View Winter 2019
                                enrollment windows on November 12, 2018."
                                   


Week of Oct. 22 - 28

Oct. 22    Registrar    Fal 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term). 

Oct. 22    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Oct. 22    Registrar    Fal 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week,
                                each term).

Oct. 22    Registrar    Fal 18  Generate and assign rooms to final exams
                                (Monday of 4th week, each term).

Oct. 22-   Deans        Wtr 19  eSOC not available from 5 p.m. Oct. 22-Nov 2 
Nov. 2                          for most updates while schedule is being
                                prepared for enrollment. No Winter room
                                requests accepted during this time. 

Oct. 22-   Registrar    Wtr 19  Prepare SOC for enrollment and publishing; 
Nov. 2                          link classes; establish waitlists.

Oct. 22-   Registrar    Wtr 19  Begin entering variable topic course titles
Nov. 2                          in master course database.

Oct. 26    Deans        Sum 18  Degree award certifications due to Registrar.
                                (Six weeks after SS II finals.)
         
Oct. 26    ----------   FS 18   End of tenth week of semester-School of Law. 
                         
Oct. 26    ----------   Fal 18  End of fourth week of instruction.
                             
Oct. 26    Registrar    Spg 19  Last day for Registrar to build SOC from
                                S18 or W19. 
   

       Week of Oct. 29 - Nov. 4 located in the month of November 2018.