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 Wednesday, June 26, 2019

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Registrar's Office Processing Calendar - January, 2019

Week of Dec. 31 - Jan. 6

Dec. 18 &   Students    Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Dec. 22-    ----------  Wtr 19  Winter Administrative Recess; campus offices
Jan. 1                          closed.

Dec. 31     Registrar   Wtr 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous through Monday of 4th week current
                                quarter, each term.)

Dec. 31     ----------  Wtr 19  One week before instruction begin.

Jan. 2      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - for
                                any term or program awarded since previous
                                month. (1st business day of every month.)

Jan. 2      ----------  Wtr 19  Quarter begins.

Jan. 2      Students    Wtr 19  LARC registration for priority students
                                begins 12:01 a.m. using WebReg. (Wednesday,
                                prior to instruction begins, each term.)

Jan. 3      ----------  SS 19   Semester begins-School of Law.

Jan. 3      ----------  SS 19   Instruction begins-School of Law.

Jan. 4      Registrar   SS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Jan. 4      Registrar   Fal 18  School/department copies of students'
                                transcripts available to Deans.

Jan. 5      Students    Wtr 19  LARC registration opens to all students at
                                12:01 a.m. using WebReg. (Saturday after
                                LARC priority registration begins, each
                                term.)


Week of Jan. 7 - 13

Dec. 18 &   Students    Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Jan. 7      ----------  Wtr 19  Instruction begins. (Monday.)

Jan. 7      Registrar   Wtr 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous through Monday of 4th week current
                                quarter, each term.)

Jan. 7      Registrar   Wtr 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (1st day of
                                instruction, each term.)

Jan. 7      Registrar   Wtr 19  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Jan. 7      Registrar   Wtr 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Jan. 7      Registrar   Spg 19  Make SOC comments available to departments.

Jan. 7-25   Deans       Spg 19  Review SOC comments.

Jan. 7-25   Deans       Spg 19  Proof SOC and request GACs by entering @ in
                                the Building and Room fields on eSOC. Email
                                vzherdev@@uci.edu to request room
                                swaps/trades.

Jan. 11     ----------  SS 19   End of first week semester - School of Law.

Jan. 11     ----------  Wtr 19  End of first week of instruction.

Jan. 11     Deans       Fal 19  Deadline to notify Registrar which quarter
                                to build F19 - either F18 or S19 may be
                                selected.

************************

Jan. 11-12  Registrar   Wtr 19  Update students' records and produce updated
                                reports.


Week of Jan. 14 - 20

Dec. 18 &   Students    Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Jan. 14     Registrar   Wtr 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Jan. 14     Registrar   Wtr 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                2nd week, each term.)

Jan. 14-    Registrar   Fal 19  Build F19 SOC from F18 or S19.
Feb. 1

Jan. 17     Instructors FS 18   Deadline for School of Law grade submission,
                                12 p.m.

Jan. 17     Law         FS 18   Deadline for WebGrades submission, 5 p.m.

Jan. 17     Law         FS 18   Deadline to submit award files (course and
                                Pro Bono) to Registrar, 5 p.m.

Jan. 17     Law         FS 18   Deadline to submit degree certification list
                                to Registrar, 5 p.m.

Jan. 17     Law         FS 18   Deadline to submit Bar list to Registrar for
                                transcript production, 5 p.m.

Jan. 17     Registrar   Wtr 19  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Jan. 17     Registrar   FS 18   Final grade update for Law.

Jan. 17     Registrar   FS 18   Post Law degrees to transcripts.

Jan. 17     Students    FS 18   View Law grades with degrees & awards in
                                StudentAccess, 8 p.m.

Jan. 18     Registrar   FS 18   Post Law awards (course and Pro Bono) to
                                transcripts.

Jan. 18     Students    Wtr 19  Last day to add a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Jan. 18     Students    Wtr 19  Last day to drop a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Jan. 18     Students    Wtr 19  Last day to change grading option or
                                variable units without Dean's approval and
                                without $3 service charge. (5 p.m., Friday
                                of 2nd week, each term.)

Jan. 18     Deans       Wtr 19  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Jan. 18     ----------  Wtr 19  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Jan. 18     ----------  SS 19   End of second week semester - School of Law.

Jan. 18     ----------  Wtr 19  End of second week of instruction.

************************

Jan. 18-19  Registrar   Wtr 19  Update students' records and produce updated
                                reports.

Jan. 19 &   Students    Wtr 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was January 18.


Week of Jan. 21 - 27

Jan. 19 &   Students    Wtr 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was January 18.

Jan. 21     ----------  Wtr 19  Martin Luther King, Jr. Holiday; campus
                                offices closed.

Jan. 22     Registrar   Wtr 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Jan. 22     Registrar   SS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Jan. 22     Registrar   FS 18   Official transcripts with degrees and awards
                                available to students.

Jan. 22     Registrar   Wtr 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Jan. 22     Registrar   Wtr 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                3rd week, each term; or next business day.)

Jan. 23     Registrar   FS 18   Bar transcripts available to Law, 12 p.m.
                                (No honors posting required.)

Jan. 23     Students    Wtr 19  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Jan. 25     Students    Wtr 19  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar. (Friday of 3rd week, each term.)

Jan. 25     Students    Wtr 19  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (4 p.m.,
                                Friday of 3rd week, each term.)

Jan. 25     ----------  Wtr 19  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Jan. 25     Registrar   Wtr 19  CSS file, Third Week File, due to OIR.
                                (Friday of 3rd week, each term.)

Jan. 25     ----------  Wtr 19  End of third week of instruction.

Jan. 25     ----------  SS 19   End of third week semester - School of Law.

Jan. 25     Deans       Spg 19  Print copy of SOC and indicate linkage for
                                enrollment purposes. Submit to Registrar
                                proofing copy of SOC with final comments and
                                linkage indicated by 5 p.m. (Friday of 3rd
                                week, previous quarter, each term.)

Jan. 25     Deans       Spg 19  Deadline to update B and X restricted
                                classes in eSOC. (5 p.m., Friday of 3rd
                                week, previous quarter, each term.)

************************

Jan. 25-26  Registrar   Wtr 19  Delete Wtr 19 fee assessment for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Jan. 25-26  Registrar   Wtr 19  Update students' records and produce updated
                                reports.

Jan. 25-26  Registrar   Spg 19  Update WebReg to announce date to view S19
                                enrollment windows: "View Spring 2019
                                enrollment windows on February 18, 2019."


Week of Jan. 28 - Feb. 3 located in the month of February 2019.