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 Monday, February 18, 2019

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Registrar's Office Processing Calendar - January, 2019

Week of Dec. 31 - Jan. 6

Dec. 18 &  Students     Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Dec. 22-   ----------   Wtr 19  Winter Administrative Recess;
Jan. 1                          campus offices closed.

Dec. 31    Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 31    ----------   Wtr 19  One week before instruction begin.

Jan. 2     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer -
                                for any term or program awarded since
                                previous month (1st business day of every
                                month).

Jan. 2     ----------   Wtr 19  Quarter begins.

Jan. 2     Students     Wtr 19  LARC registration for priority students begins
                                12:01 a.m. using WebReg (Wednesday, prior to
                                instruction begins, each term).

Jan. 3     ----------   SS 19   Semester begins-School of Law.

Jan. 3     ----------   SS 19   Instruction begins-School of Law.

Jan. 4     Registrar    SS 19   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester begins,
                                each term.)

Jan. 4     Registrar    Fal 18  School/department copies of students'
                                transcripts available to deans.

Jan. 5     Students     Wtr 19  LARC registration opens to all students at
                                12:01 a.m. using WebReg (Saturday after LARC
                                priority registration begins, each term).


Week of Jan. 7 - 13

Dec. 18 &  Students     Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Jan. 7     ----------   Wtr 19  Instruction begins (Monday).

Jan. 7     Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Jan. 7     Registrar    Wtr 19  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (1st day of
                                instruction, each term).

Jan. 7     Registrar    Wtr 19  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (1st day of
                                instruction, each term).

Jan. 7     Registrar    Spg 19  Make SOC comments available to departments.

Jan. 7-25  Deans        Spg 19  Review SOC comments.

Jan. 7-25  Deans        Spg 19  Proof SOC and request GACs by entering @ in
                                the Building and Room fields on eSOC. Email
                                vzherdev@@uci.edu to request room
                                swaps/trades.

Jan. 11    ----------   SS 19   End of first week of semester-School of Law.

Jan. 11    ----------   Wtr 19  End of first week of instruction.

Jan. 11    Deans        Fal 19  Deadline to notify Registrar which quarter
                                to build F19 - either F18 or S19 may be
                                selected.

************************

Jan. 11-12 Registrar    Wtr 19  Update students' records and produce updated
                                reports.


Week of Jan. 14 - 20

Dec. 18 &  Students     Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Jan. 14    Registrar    Wtr 19  Unauthorized and Multiple Repeat List
                                emailed to deans (Monday of 9th week
                                previous quarter through Monday of
                                4th week current quarter, each term).

Jan. 14    Registrar    Wtr 19  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week,
                                each term).

Jan. 14-   Registrar    Fal 19  Build F19 SOC from F18 or S19.
Feb. 1

Jan. 17    Instructors  FS 18   Deadline for School of Law grade submission,
                                12:00 noon.

Jan. 17    Law          FS 18   Deadline for WebGrades submission, 5 p.m.

Jan. 17    Law          FS 18   Deadline to submit award files (course and
                                Pro Bono) to Registrar, 5 p.m.

Jan. 17    Law          FS 18   Deadline to submit degree certification list
                                to Registrar, 5 p.m.

Jan. 17    Law          FS 18   Deadline to submit Bar list to Registrar for
                                transcript production, 5 p.m.

Jan. 17    Registrar    Wtr 19  Interface undergraduate and graduate
                                admissions systems (5 p.m., Thursday
                                of 2nd week, each term).

Jan. 17    Registrar    FS 18   Final grade update for Law.

Jan. 17    Registrar    FS 18   Post Law degrees to transcripts.

Jan. 17    Students     FS 18   View Law grades with degrees & awards in
                                StudentAccess, 8 p.m.

Jan. 18    Registrar    FS 18   Post Law awards (course and Pro Bono) to
                                transcripts.

Jan. 18    Students     Wtr 19  Last day to add a class without dean's
                                approval and without $3 service charge
                                (5 p.m., Friday of 2nd week, each term).

Jan. 18    Students     Wtr 19  Last day to drop a class without dean's
                                approval and without $3 service charge
                                (5 p.m., Friday of 2nd week, each term).

Jan. 18    Students     Wtr 19  Last day to change grading option or
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday
                                of 2nd week, each term).

Jan. 18    Deans        Wtr 19  Deadline to modify eSOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week,
                                each term).

Jan. 18    ---------    Wtr 19  Waitlists deactivated at 5 p.m.
                                (Friday of 2nd week, each term).

Jan. 18    ----------   SS 19   End of second week of semester-School of Law.

Jan. 18    ----------   Wtr 19  End of second week of instruction.

************************

Jan. 18-19 Registrar    Wtr 19  Update students' records and produce
                                updated reports.

Jan. 19 &  Students     Wtr 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was
                                January 18.


Week of Jan. 21 - 27

Jan. 19 &  Students     Wtr 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was
                                January 18.

Jan. 21    ----------   Wtr 19  Martin Luther King, Jr. Holiday; campus
                                offices closed.

Jan. 22    Registrar    Wtr 19  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 2, 3, 6, & 10,
                                each term).

Jan. 22    Registrar    SS 19   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 2nd full week of
                                instruction, each term).

Jan. 22    Registrar    FS 18   Official transcripts with degrees and awards
                                available to students.

Jan. 22    Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Jan. 22    Registrar    Wtr 19  Class Enrollment Statistics and Graduate
                                Study Lists available to deans (Monday of
                                3rd week, each term; or next business day).

Jan. 23    Registrar    FS 18   Bar transcripts available to Law, 12:00 noon.
                                (no honors posting required)

Jan. 23    Students     Wtr 19  Last day for graduate students to submit
                                part-time status petition to Grad Div
                                (Wednesday of 3rd week, each term).

Jan. 25    Students     Wtr 19  Last day for undergraduate students to submit
                                part-time status petition to Registrar
                                (Friday of 3rd week, each term).

Jan. 25    Students     Wtr 19  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not paid
                                and/or enrolled in zero units. (4 p.m., Friday
                                of 3rd week, each term).

Jan. 25    ----------   Wtr 19  Cut-off for official statistical reports
                                (Friday of 3rd week, each term).

Jan. 25    Registrar    Wtr 19  CSS file, Third Week File, due to OIR
                                (Friday of 3rd week, each term).

Jan. 25    ----------   Wtr 19  End of third week of instruction.

Jan. 25    ----------   SS 19   End of third week of semester-School of Law.

Jan. 25    Deans        Spg 19  Print copy of SOC and indicate linkage
                                for enrollment purposes. Submit to Registrar
                                proofing copy of SOC with final comments
                                and linkage indicated by 5 p.m. (Friday of
                                3rd week, previous quarter, each term.)

Jan. 25    Deans        Spg 19  Deadline to update B and X restricted
                                classes in eSOC (5 p.m., Friday of 3rd
                                week, previous quarter, each term).

************************

Jan. 25-26 Registrar    Wtr 19  Delete Wtr 19 fee assessment for students
                                that have not paid or cancel/withdraw if
                                fees paid and enrolled in zero units.

Jan. 25-26 Registrar    Wtr 19  Update students' records and produce
                                updated reports.

Jan. 25-26 Registrar    Spg 19  Update WebReg to announce date to view S19
                                enrollment windows. "View Spring 2019
                                enrollment windows on February 18, 2019."


Week of Jan. 28 - Feb. 3 located in the month of February 2019.