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 Wednesday, August 21, 2019

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Registrar's Office Processing Calendar - August, 2019

Week of Jul. 29 - Aug. 4

Jul. 29     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Jul. 29     Registrar   Spg 19  Spring Latin Honors eligibility list
                                available to Deans for diplomas. (1st
                                business day after degree award
                                certification deadline.)

Jul. 30     ----------  Sum 19  Summer Session I instruction ends.

Jul. 30     Instructors Sum 19  WebGrades available for submission, SS I,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Jul. 31 -   ----------  Sum 19  Summer Session I final examinations.
Aug. 1

Aug. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)

Aug. 1?     Registrar   Fal 19  Generate fee assessments for new
                                students - School of Medicine.

Aug. 1      Students    Fal 19  Deadline to readmit - Undergraduate
                                students. (Aug. 1, annually.)

Aug. 1      ----------  Fal 19  Eight weeks before instruction begins.

Aug. 2      Registrar   Fal 19  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 2      Registrar   Wtr 20  Last day for Registrar to build SOC from
                                W19 or F19.

Aug. 2      ----------  Sum 19  End of sixth week of instruction - Summer
                                Session 10 Week.

Aug. 2      ----------  Sum 19  End of eleventh week of instruction - School
                                of Medicine.

Aug. 2-3    ----------  Fal 19  SPOP 5 - Student Parent Orientation Program.
                                Spanish Language.

Week of Aug. 5 - 11

Aug. 5      ----------  Sum 19  Instruction begins, Summer Session II.

Aug. 5      Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 5      Registrar   Wtr 20  Make W20 courses available in ESOC.

Aug. 5 -    Deans       Wtr 20  Beginning of Department Build Phase. Make
Sep. 6                          changes, deletions, and additions directly
                                into eSOC. Enter first preferences in the
                                Building and Room fields in eSOC. Schedule
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 6      Instructors Sum 19  Deadline for WebGrades submission, SS I,
                                5 p.m.

Aug. 6      Registrar   Sum 19  Final grade update - SS I.

Aug. 7      Students    Sum 19  View SS I grades in StudentAccess, 8 p.m.

Aug. 7-8    ----------  Fal 19  SPOP 6 - Student Parent Orientation Program.

Aug. 8      ----------  Fal 19  Seven weeks before instruction begins.

Aug. 8?     Registrar   Fal 19  Generate fee assessments for new and
                                continuing undergraduate and graduate
                                students.

Aug. 8      Registrar   Sum 19  Official transcripts and student copy
                                transcripts available to SS I students.
                                (2 business days after FGU.)

Aug. 8      Registrar   Sum 19  SS I official transcripts held for final
                                grades mailed. (2 business days after FGU.)

Aug. 8      Registrar   Sum 19  SS I school/department copies of students'
                                transcripts available to Deans.

Aug. 9      Registrar   Sum 19  Second Summer Enrollment Report to National
                                Student Clearinghouse by electronic
                                transfer - general campus. (SS I and
                                SS 10WK.)

Aug. 9      Registrar   Sum 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine.

Aug. 9      ----------  Sum 19  End of seventh week of instruction - Summer
                                Session 10 Week.

Aug. 9      ----------  Sum 19  End of first week of instruction - Summer
                                Session II.

Aug. 9      ----------  Sum 19  End of twelfth week of instruction - School
                                of Medicine. Last day of instruction. End of
                                Summer Quarter.

Aug. 9      Registrar   Sum 19  End of Term census date for School of
                                Medicine, Summer Quarter.

Aug. 9      Registrar   Sum 19  Update enrollment for students in
                                Summer Quarter classes, generate course
                                reports - School of Medicine.

Aug. 9      Registrar   Sum 19  Delete Sum 19 fee assessments for students
                                that have not paid for Summer Quarter
                                2019 - School of Medicine.


Week of Aug. 12 - 18

Aug. 12     Registrar   Sum 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Medicine. (1 business
                                day after Summer Quarter End of Term census
                                date.)

Aug. 12     Registrar   Sum 19  Update Short Form Study List due to School
                                of Medicine.

Aug. 12     Registrar   Sum 19  Final grade course reports due to School of
                                Medicine.

Aug. 12     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 12-13  ----------  Fal 19  SPOP 7 - Student Parent Orientation Program.

Aug. 14     ----------  FS 19   Semester begins - School of Law.

Aug. 14     ----------  FS 19   Instruction begins - School of Law.
                                (Wednesday.)

Aug. 14     Registrar   FS 19   Request race/ethnic data for new students
                                from Law School for 3rd week reporting. (1st
                                day of instruction, annually.)

Aug. 15     Registrar   2018-19 Email Non-UC Programs Abroad file to UCOP
                                contact. (Aug. 15, or next business day,
                                annually.)

Aug. 15     Registrar   FS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Aug. 15     ----------  Fal 19  Six weeks before instruction begins.

Aug. 15     SBS         Fal 19  Apply graduate aid/financial aid to student
                                ZOT accounts after 5 p.m.

Aug. 16     Registrar   Fal 19  WebReg will display "unavailable" message
                                regarding fee deadline down-time. (1 month
                                prior to fee deadline.)

Aug. 16     Registrar   Sum 19  SS II Census data extract file due to OIR,
                                UCOP, and DUE.

Aug. 16     ----------  Sum 19  End of eighth week of instruction - Summer
                                Session 10 Week.

Aug. 16     ----------  Sum 19  End of second week of instruction - Summer
                                Session II.

Aug. 16-17  ----------  Fal 19  SPOP 8 - Student Parent Orientation Program.
                                Spanish language.


Week of Aug. 19 - 25

Aug. 19     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 21-22  ----------  Fal 19  SPOP 9 - Student Parent Orientation Program.

Aug. 21-22  ----------  Fal 19  TSPOP - Transfer Student Parent Orientation
                                Program.

Aug. 22     ----------  Fal 19  Five weeks before instruction begins.

Aug. 23     Registrar   2018-19 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file.
                                (Aug. 23, or next business day, annually.)

Aug. 23     ----------  Sum 19  End of ninth week of instruction - Summer
                                Session 10 Week.

Aug. 23     ----------  Sum 19  End of third week of instruction - Summer
                                Session II.

Aug. 23     ----------  FS 19   End of first week semester - School of Law.


Week of Aug. 26 - Sep. 1

Aug. 26     Registrar   FS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1 business day
                                after 1st full week of instruction, each
                                term.)

Aug. 26     Registrar   Fal 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous term through Monday of 4th week
                                current term, each term.)

Aug. 28     Students    Fal 19  New undergraduate students not attending
                                SPOP begin enrolling in classes via WebReg.
                                Priority windows open 9 a.m., Aug. 28.
 
Aug. 29     ----------  Sum 19  Summer Session 10 Week instruction ends.

Aug. 29     Instructors Sum 19  WebGrades available for submission, SS 10WK,
                                beginning at 5 p.m. (Last day of
                                instruction.)

Aug. 29     ----------  Fal 19  Four weeks before instruction begins.

Aug. 30     Registrar   Fal 19  Two weeks before UNFEE. Notify OIT NSP of
                                WebReg restart day and time, and grade
                                release. (Sep. 2 is a holiday.)

Aug. 30     ----------  Sum 19  Summer Session 10 Week final examinations.

Aug. 30     ----------  Sum 19  End of tenth week of instruction - Summer
                                Session 10 Week.

Aug. 30     ----------  Sum 19  End of fourth week of instruction - Summer
                                Session II.

Aug. 30    ----------   FS 19   End of second week semester - School of Law.