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 Sunday, April 22, 2018

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Registrar's Office Processing Calendar - August, 2018

Week of Jul. 30 - Aug. 5

Jul. 30     Registrar   Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Jul. 30    Registrar    Spg 18  Spring Latin Honors eligibility list available 
                                to deans for diplomas (first business day 
                                after degree award certification deadline).

Jul. 30    ----------   Sum 18  Summer Session I instruction ends.

Jul. 30    Instructors  Sum 18  WebGrades available for submission, SS I, 
                                beginning at 5 p.m. (last day of 
                                instruction).

Jul. 31 -  ----------   Sum 18  Summer Session I final examinations.
Aug. 1
								
Aug. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month (1st business day of every
								month).

Aug. 1?    Registrar    Fal 18  Generate fee assessments for new School 
                                of Medicine students.

Aug. 1     Students     Fal 18  Deadline to readmit (undergraduate)
                                (August 1, annually).


Aug. 2     ----------   Fal 18  Eight weeks before instruction begins.

Aug. 3     Registrar    Fal 18  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 2     Registrar    Wtr 19  Last day for Registrar to build SOC from
                                W18 or F18.

Aug. 3     ----------   Sum 18  End of eleventh week of instruction.
								
Aug. 3-4?  ----------   Fal 18  SPOP 5 - Student Parent Orientation Program.
                                Freshmen Edge/Summer Bridge?


Week of Aug. 6 - 12

Aug. 6     ----------   Sum 18  Instruction begins, Summer Session II.

Aug. 6     Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 6?     Registrar   Wtr 19  Make W19 courses available in ESOC.

Aug. 6 -    Deans       Wtr 19  Beginning of Department Build Phase. Make
Sep. 7?                         changes, deletions, and additions directly 
                                into eSOC. Enter first preferences in the 
                                Building and Room fields in eSOC. Schedule 
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 7-8?  ----------   Fal 18  SPOP - Student Parent Orientation Program
                                for CAMP participants?

Aug. 7     Instructors  Sum 18  Deadline for WebGrades submission, SS I, 5 p.m.

Aug. 8     Registrar    Sum 18  Final grade update for SS I.

Aug. 8-9?  ----------   Fal 18  SPOP 6 - Student Parent Orientation Program. 

Aug. 9     Students     Sum 18  View SS I grades in StudentAccess, 8 p.m.

Aug. 9     ----------   Fal 18  Seven weeks before instruction begins.

Aug. 9?    Registrar    Fal 18  Generate fee assessments for new and
                                continuing undergraduate and graduate
                                students.

Aug. 10    Registrar    Sum 18  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 10    Registrar    Sum 18  SS I official transcripts held for final
                                grades mailed (2 business days after FGU).

Aug. 10    Registrar    Sum 18  SS I school/department copies of students'
                                transcripts available to deans.

Aug. 10    Registrar    Sum 18  2nd Summer Enrollment Report to the National 
                                Student Clearinghouse. 
                                (2 business days after FGU for SSI).

Aug. 10    ----------   Sum 18  Quarter ends, last day of instruction, School 
                                of Medicine, (12 weeks).

Aug. 10    Registrar    Sum 18  End of Term census date for School of 
                                Medicine, Summer Quarter. 

Aug. 10    Registrar    Sum 18  Update enrollment for medical students in 
                                summer quarter classes, generate course 
                                reports.

Aug. 10    Registrar    Sum 18  Delete Sum 18 fee assessments for students
                                that have not paid for Summer 2018.


Week of Aug. 12 - 19

Aug. 13    Registrar    Sum 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Medicine (1 business day after Summer 
                                Quarter End of Term census date).

Aug. 13    Registrar    Sum 18  Update Short Form Study List due to School 
                                of Medicine.

Aug. 13    Registrar    Sum 18  Final grade course reports due to School
                                of Medicine.

Aug. 13    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 13-14?----------   Fal 18  SPOP 7 - Student Parent Orientation Program.

Aug. 15    Registrar    2017-18 Email Non-UC Programs Abroad file to UCOP
                                contact (August 15 or next business day,
                                annually). 

Aug. 15    SBS          Fal 18  Apply graduate aid/financial aid to student 
                                ZOT accounts after 5 p.m.

Aug. 15    Registrar    Fal 18  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Aug. 15                 FS 18   Semester begins-School of Law.

Aug. 15                 FS 18   Instruction begins-School of Law (Wednesday).

Aug. 15    Registrar    FS 18   Request race/ethnic data for new students
                                from Law School for 3rd week reporting 
                                (first day of instruction, annually).

Aug. 16?   Registrar    Sum 18  SS II Census data extract file for OIR,UCOP, 
                                and DUE. Send to OIR, UCOP, and DUE Aug. 16?

Aug. 16    Registrar    FS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester begins,
                                each term.)

Aug. 16    ----------   Fal 18  Six weeks before instruction begins.

Aug. 17-18?----------   Fal 18  SPOP 8 - Student Parent Orientation Program.
                                Spanish language?



Week of Aug. 20 - 26

Aug. 20    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 22-23?----------   Fal 18  SPOP 9 - Student Parent Orientation Program.
								
Aug. 23    Registrar    2017-18 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually).
                    
Aug. 23    ----------   Fal 18  Five weeks before instruction begins.

Aug. 24    ----------   FS 18   End of first week of semester-School of Law.



Week of Aug. 27 - Sep. 2

Aug. 27    Registrar    FS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 1st full week
                                of instruction, each term.)

Aug. 27    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
                               
Aug. 27-28?----------   Fal 18  SPOP 10 - Student Parent Orientation Program.

Aug. 27-28?----------   Fal 18  T-SPOP - Student Parent Orientation Program.

Aug. 29?     Students   Fal 18  New undergraduate students not attending SPOP
                                begin enrolling in classes via WebReg.
                                Priority windows open 9 a.m. Aug 29?
 
Aug. 30    ----------   Sum 18  Summer Session 10WK instruction ends.

Aug. 30    Instructors  Sum 18  WebGrades available for submission, SS 10WK, 
                                beginning at 5 p.m. (last day of instruction).

Aug. 30    ----------   Fal 18  Four weeks before instruction begins.

Aug. 31?   Registrar    Fal 18  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release. (Sep. 3
								is a holiday).
								
Aug. 31    ----------   Sum 18  Summer Session 10WK final examinations.

Aug. 31    ----------   FS 18   End of second week of semester - School of Law.