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 Sunday, December 9, 2018

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Registrar's Office Processing Calendar - May, 2018

Week of Apr. 30 - May 6

Apr. 26-   ----------   SS 18   Final examinations - School of Law.
May 10

May 1      Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

May 2      Spec Prog    Fal 18  Deadline to identify continuing Special
                                Program students to Registrar for
                                enrollment priority (Wednesday of 5th
                                week, each term).

May 3      Deans        Fal 18  Deadline to place student record holds
                                affecting future registration
                                (Thursday of 5th week, each term).

May 4      Deans        Wtr 18  Degree award certifications due to
                                Registrar (six weeks after quarter
                                ends).

May 4      Registrar    Wtr 18  CSS & CED files, End of Quarter File, due 
                                to UCOP.(Friday of 5th week, subsequent 
                                quarter, each term). 

May 4      Deans/       Spg 18  All change of program petitions and
           Students             all other changes in academic records
                                due to Registrar (Friday of 5th week,
                                each term).

May 4      ----------   Spg 18  End of fifth week of instruction.

May 4      Registrar    Fal 18  Last day for Registrar to: prepare SOC
                                for enrollment and publishing;
                                link classes; establish waitlists.
                                (Friday of 5th week, previous term,
                                each term.)

May 4      Deans        Fal 18  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5 p.m., Friday of 5th week,
                                previous term, each term).

*****      *****

May 4-5    Registrar    Spg 18  Update students' records and produce
                                updated reports.

May 4-5    Registrar    Spg 18  Delete Spg 18 fee assessments for visitors 
                                that have not paid.

May 4-5    Registrar    Sum 18  Generate fee assessments for continuing
                                F/H/EMBA & SSGDP students (enrollment windows
                                not needed).
                                
May 4-5    Registrar    Fal 18  Generate enrollment windows for continuing
                                undergraduate and graduate students.
                                Fees with be assessed in July.

May 5      Registrar    Sum 18  Start daily course data download to 
                        Fal 18  OIT (Saturday of 5th week, previous 
                                term, each term).

May 5      Registrar    Fal 18  Schedule of Classes available (Saturday,
                                of 5th week, previous term, each term).
        


Week of May 7 - 13

Apr. 26-   ----------   SS 18   Final examinations - School of Law.
May 10

May 7      Registrar    Wtr 18  Winter Latin Honors eligibility list available  
                                to deans for diplomas (first business day after 
                                degree award certification deadline).

May 7      Registrar    Spg 18  Spring Latin Honors eligibility list available 
                                to deans for commencement list (first business 
                                day after winter degree award certification 
                                deadline, spring term annually).

May 7      Registrar    Fal 18  Make ESOC available again (Monday of 6th week, 
                                previous term, each term.)

May 7      Registrar    Fal 18  Authorization codes available in WebRosters
                                (Monday of 6th week, previous term, each
                                term.)
 
May 9      ---------    SS 18   Semester ends - School of Law.
                                                    
May 10     Registrar    SS 18   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law (first business day after semester 
                                ends).

May 10     OARS         Fal 18  Generate enrollment windows for new 
                                undergraduate students-Freshman and transfers 
                                (Thursday of 6th week, Spring quarter). Fees 
                                will be assessed in July.

May 11     Registrar    Spg 18  CSS & CED files, Third Week File, due to UCOP
                                (Friday of 6th week, each term).

May 11     Deans        Spg 18  Deadline to edit/update electronic graduation
                                applications.  Updated commencement list due 
                                to Registrar. (5 p.m., Friday of 6th week, 
                                spring quarter, annually.)

May 11     Students     Spg 18  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

May 11     Students     Spg 18  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

May 11     Students     Spg 18  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

May 11     ----------   Spg 18  End of the sixth week of instruction.

*****      *****

May 11-12  Registrar    Spg 17  Update students' records and produce  
                                updated reports. 

May 12     ----------   SS 18   Commencement - School of Law.

May 12     Registrar    Sum 18  Start daily student data download to OIT 
                        Fal 18  (Saturday of 6th week, previous term, 
                                each term).



Week of May 14 - 20

May 14     Registrar    Spg 18  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).
                               
May 14     Registrar    Spg 18  Class Enrollment Statistics and Graduate  
                                Study Lists available to deans (Monday of 
                                7th week, each term).

May 14     Students     Fal 18  Continuing students access WebReg to
                                check time and date of enrollment windows 
                                (Monday of 7th week, each term).

May 14     ----------   Fal 18  F/H/EMBA and EAP begin enrolling their
                                students (Monday of 7th week, each term).

May 15     Students     Sum 18  Last day for School of Medicine students 
                                to pay fees online or to Cashier without
                                $50 late payment charge (4 p.m.).

May 15     Registrar    Sum 18  Update enrollment for School of Medicine.

May 15     Registrar    Sum 18  Updated Short Form Study List due to
                                School of Medicine.
								
May 15?    OIT          Fal 18  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 16 &   Students     Sum 18  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 15.



May 16     Registrar    Sum 17- List of degree candidates, including
                        Spg 18  summer through spring latin honors,
                                for publication in the Commencement
                                Program due to Editor (Wednesday of
                                7th week, spring quarter, annually).

May 17     Deans        Fal 18  Deadline to modify ESOC for WebReg 
                                enrollment (12 noon, Thursday of
                                7th week, previous term, each term).

May 18     ----------   Spg 18  End of seventh week of instruction.
                                                       
May 18     Registrar    Fal 18  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous term,
                                each term).
                        
*****      *****

May 18     Registrar    Fal 18  Produce SOC Archive by Term, a snapshot 
								copy of SOC (html) for WebReg enrollment 
								(5 p.m., Friday of 7th week, previous 
								quarter, each term).



Week of May 21 - 27

May 16 &   Students     Sum 18  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 15.

May 21     ----------   Sum 18  Quarter begins, School of Medicine.

May 21     ----------   Sum 18  Instruction begins for summer quarter,
                                School of Medicine.

May 21     Students     Fal 18  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week,
                                each term).

May 21     Students     Fal 18  Undergraduates: 18-unit enrollment limit
                                until noon, Sept 4.

May 25     ----------   Spg 18  End of eighth week of instruction.

May 25     ----------   Sum 18  End of first week of instruction.


Week of May 28 - Jun. 3 located in the month of June 2018.