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 Tuesday, October 16, 2018

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Registrar's Office Processing Calendar - April, 2018

Week of Apr. 2 - Apr. 8

Mar. 16 &  Students     Spg 18  Late fee payment subject to $50 late payment   
thereafter                      charge; deadline was March 15.

Apr. 2     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).
                               
Apr. 2     Registrar    Wtr 18  Class Enrollment Statistics available to deans
                                (first business day after FGU, each term).

Apr. 2     Registrar    Wtr 18  Repeat List available to records section 
                                (first business day after FGU).

Apr. 2     Registrar    Wtr 18  Official transcripts and student copy 
                                transcripts available to students (first
                                business day after FGU).
Apr. 2     Registrar    Wtr 18  Official transcripts held for final grades

                                mailed (first business day after FGU).

Apr. 2     ----------   Spg 18  Instruction begins (Monday).

Apr. 2     Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each
                                term).

Apr. 2     Registrar    Spg 18  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 2     Registrar    Spg 18  Class Enrollment Statistics and Study Lists 
                                available to deans.

Apr. 2     Registrar    Spg 18  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of
                                instruction, each term).

Apr. 2     Registrar    Sum 18  Generate enrollment windows and fee 
                                assessments for continuing School of Medicine 
                                students.

Apr. 2     Registrar    Fal 18  Make SOC comments available to departments.

Apr. 2-20  Deans        Fal 18  Review SOC comments.

Apr. 2-20  Deans        Fal 18  Proof SOC and request GACs by entering @ in 
                                the Building and Room fields in ESOC. Email 
                                prisciln@uci.edu to request room swaps/trades.

Apr. 6     ----------   SS 18   End of thirteenth week of semester-School of Law.

Apr. 6     Registrar    Wtr 18  School/department copies of students'
                                transcripts available to deans.

Apr. 6     ----------   Spg 18  End of first week of instruction.

Apr. 6     Registrar    FS  18  Generate enrollment windows for continuing 
                                School of Law students.
                                           
*****      *****

Apr. 6-7   Registrar    Spg 18  Update students' records and produce updated 
                                reports.



Week of Apr. 9 - 15

Mar. 16 &  Students     Spg 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 9     Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 9     Registrar    Spg 18  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 9     Registrar    Spg 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 2nd week, 
                                each term).

Apr. 12    Registrar    Spg 18  Interface undergraduate and graduate 
                                admissions systems (5 p.m., Thursday of 2nd 
                                week, each term).

Apr. 13    ----------   SS 18   End of fourteenth week of semester-School of Law.

Apr. 13    Students     Spg 18  Last day to add a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Apr. 13    Students     Spg 18  Last day to drop a class without dean's 
                                approval and without $3 service charge 
                                (5 p.m., Friday of 2nd week, each term).

Apr. 13    Students     Spg 18  Last day to change grading option or 
                                variable units without dean's approval and
                                without $3 service charge (5 p.m., Friday 
                                of 2nd week, each term). 

Apr. 13    ---------    Spg 18  Waitlists deactivated at 5 p.m. (Friday of 2nd 
                                week, each term).

Apr. 13    Deans        Spg 18  Deadline to modify ESOC "Instr Req'd Enrll
                                Exception" (5 p.m., Friday of 2nd week, each
                                term).

Apr. 13    ----------   Spg 18  End of second week of instruction.

*****      *****

Apr. 13-14 Registrar    Spg 18  Update students' records and produce updated  
                                reports.
								
Apr. 14 &  Students     Spg 18  Late enrollment subject to $50 late enrollment
thereafter                      charge; deadline was April 13.



Week of Apr. 16 - 22

Mar. 16 &  Students     Spg 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 14 &  Students     Spg 18  Late enrollment subject to $50 late enrollment
thereafter                      charge; deadline was April 13.

Apr. 16    Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 16    Registrar    Spg 18  Class Enrollment Statistics and Graduate Study 
                                Lists available to deans (Monday of 3rd week, 
                                each term).

Apr. 16?   SBS          Sum 18  Apply graduate/financial aid to School of 
                                Medicine student ZOT accounts.

Apr. 18    Students     Spg 18  Last day for graduate students to submit part-
                                time status petition to Grad Div (Wednesday of 
                                3rd week, each term).

Apr. 19    Sch of Med   Sum 18  School of Medicine generates assessment for
							    their continuing students.
								
Apr. 20    Sch of Med   Sum 18  School of Medicine begins enrolling their
                                continuing students.								

Apr. 20    ---------    SS 18   Instruction ends - School of Law

Apr. 20    ----------   SS 18   End of fifteenth week of semester-School of Law.

Apr. 20    Students     Spg 18  Last day for undergraduate students to submit
                                part-time status petition to Registrar (Friday 
                                of 3rd week, each term).

Apr. 20    Students     Spg 18  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not paid 
                                and/or enrolled in zero units. (5 p.m., Friday 
                                of 3rd week, each term).

Apr. 20    ----------   Spg 18  Cut-off for official statistical reports 
                                (Friday of 3rd week, each term).

Apr. 20    ----------   Spg 18  End of third week of instruction.

Apr. 20    PMSB         Sum 18  List of F/H/EMBA students to be assessed fees
                                for Summer Session due to Registrar
                                (Friday of 3rd week, Spring term).

Apr. 20    Deans        Fal 18  Print copy of SOC and indicate linkage for
                                enrollment purposes.  Submit to Registrar 
                                proofing copy of SOC with final comments
                                and linkage indicated by 5 p.m. (Friday of
                                3rd week, previous term, each term.)

Apr. 20    Deans        Fal 18  Deadline to update B and X restricted classes
                                in ESOC (5 pm, Friday of 3rd week, previous 
                                term, each term).

Apr. 20 -  Deans        Fal 18  ESOC not available from 5 p.m. Apr. 20-May 6
May 6                           for most updates while schedule is being
                                prepared for enrollment. No Fall room requests 
                                accepted during this time.


Apr. 20    Registrar    Spg 18  CSS file, Third Week File, due to OIR  
                                (Friday of 3rd week, each term).

*****      *****

Apr. 20-21 Registrar    Spg 18  Delete Spring 18 fee assessments for students
                                that have not paid or cancel/withdraw if fees 
                                paid and enrolled in zero units.

Apr. 20-21 Registrar    Spg 18  Update students' records and produce updated 
                                reports.

Apr. 20-21 Registrar    Fal 18  Update WebReg to announce date to view F18
                                enrollment windows. "View Fall 2018 enrollment 
                                window on May 14, 2018."

Apr. 21   ----------   Spg 18  Celebrate UCI.


Week Apr. 23 - 29

Apr. 23    Registrar    SS 18   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1st business day following 15th week 
                                of instruction.)

Apr. 23    Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current term, each 
                                term).

Apr. 23    Registrar    Spg 18  Send verification data to the National Student 
                                Clearinghouse by electronic transfer - general 
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).

Apr. 23    Registrar    Spg 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week, 
                                each term).

Apr. 23    Registrar    Spg 18  Generate and assign rooms to final exams 
                                (Monday of 4th week, each term).

Apr. 23-   Registrar    Fal 18  Prepare SOC for enrollment and publishing;
May 4                           link classes, establish waitlists.

Apr. 26-   ----------   SS 18   Final examinations - School of Law.
May 10

Apr. 27    ----------   Spg 18  End of fourth week of instruction.

Week of Apr. 30 - May 6 located in the month of May 2018.