Registrar's Office Processing Calendar - March, 2018

Week of Feb. 26 - Mar. 4

Feb. 26    Registrar    SS 18   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 7th week of,
                                instruction, each term.)

Feb. 26    ----------   Spg 18  Five weeks before instruction begins.

Feb. 26    Students     Spg 18  Students (new and continuing) begin enrolling
                                in classes via WebReg (Monday of 8th week, 
                                each term).

Feb. 26    Students     Spg 18  Undergraduates: 18-unit enrollment limit
                                until noon, Mar. 20.

Mar. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Mar. 1     Registrar    Spg 18  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Mar. 1     Registrar    Sum 18  Schedule of Classes available for SSI,
                                SSII and SS 10WK (annually). Post SSS link to
                                homepage.

Mar. 2     ----------   SS 18   End of eighth week of semester-School of Law.

Mar. 2     ----------   Wtr 18  End of eighth week of instruction.



Week of Mar. 5 - 11

Mar. 5     ----------   Spg 18  Four weeks before instruction begin.

Mar. 5     Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 5-9   Deans        Fal 18  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 9.  Fix Master Course Database
                                discrepancies; verify max capacities; be sure 
                                cross-listings are identical and scheduled for 
                                same room and time; clean-up order of course 
                                types/course numbers.

Mar. 9     ----------   SS 18   End of ninth week of semester-School of Law.

Mar. 9     ----------   Wtr 18  End of the ninth week of instruction.

Mar. 9     Deans        Fal 18  Complete data entry into ESOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.


Week of Mar. 12 - 18


Mar. 12    ---------    Spg 18  Three weeks before instruction begins.

Mar. 12    Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 12-29 Registrar    Fal 18  Initial Room Assignment Phase. 

Mar. 15    Students     Spg 18  Last day to pay fees online or to Cashier
                                without $50 late payment charge (4 p.m.).

Mar. 15    Registrar    Spg 18  Class drop deadline.  Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record. 
                                WebReg unavailable until noon, March 20.

Mar. 15    Registrar    Spg 18  Update SISPPS quarter (fee payment deadline,
                                each term).

Mar. 16    ----------   SS 18   End of tenth week of semester-School of Law.

Mar. 16    Students     Wtr 18  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th 
                                week, each term).

Mar. 16    Students     Wtr 18  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Mar. 16    ----------   Wtr 18  End of tenth week of instruction
                                (instructions ends).

Mar. 16    Instructors  Wtr 18  WebGrades available for submission, beginning
                                at 5 p.m. (last day of instruction).

Mar. 16 &   Students    Spg 18  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was March 15.

Mar. 16     Deans       Fal 18  SOC comments due to Registrar by 5 p.m.

*****      *****

Mar. 16-17 Registrar    Wtr 18  Delete Wtr 18 fee assessments for students
                                that have not paid.

Mar. 16-17 Registrar    Wtr 18  Delete Wtr 18 fee assessments for medical
                                students that have not paid.

Mar. 16-17 Registrar    Wtr 18  Update students' records and produce
                                updated reports.

Mar. 17-23 ----------   Wtr 18  Final examinations.



Week of Mar. 19 - 25

Mar. 16 &   Students    Spg 18  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 17-23 ----------   Wtr 17  Final examinations.

Mar. 19    Registrar    Wtr 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business 
                                day after weeks 1, 3, 6, & 10, each term).

Mar. 19    Registrar    Wtr 18  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Mar. 19    Registrar    Wtr 18  Final grade course reports due to School of
                                Medicine.

Mar. 19    Deans        Spg 18  Deadline for changes to ESOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Mar. 19    Registrar    Spg 18  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Mar. 19    ----------   Spg 18  Two weeks before instruction begins.

Mar. 19    Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 20    ----------   Spg 18  WebReg available, noon.

Mar. 20    Students     Spg 18  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Mar. 21    LARC         Spg 18  Registration priority list and free tutorial
                                list to Registrar (Wednesday of 11th week, 
                                previous term).

Mar. 23    ----------   SS 18   End of eleventh week of semester-School of Law.

Mar. 23    ----------   Wtr 18  Quarter Ends.



Week of Mar. 26 - Apr. 1

Mar. 16 &  Students     Spg 18  Late fee payment subject to $50 late       
thereafter                      payment charge; deadline was March 15.

Mar. 26    Registrar    SS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of,
                                instruction, each term.) 

Mar. 26    Registrar    Spg 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Mar. 26    ----------   Spg 18  One week before instruction begins.

Mar. 26-29 Registrar    Fal 18  Load classes from ESOC to R25 for 
                                manipulation in Schedule25.

Mar. 28    Deans        Wtr 18  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week, 
                                each term).

Mar. 28    ----------   Spg 18  Quarter begins.

Mar. 28    Students     Spg 18  LARC registration for priority students 
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Mar. 29    Instructors  Wtr 18  Deadline for WebGrades submission 5 p.m. 
                                (Thursday of 12th week, each term).

Mar. 30    ----------   SS 18   End of twelfth week of semester-School of Law.

Mar. 30    Registrar    Wtr 18  Final grade update (Friday of 12th week, 
                                each term).

Mar. 30    Students     Wtr 18  View grades in StudentAccess, 8 p.m.

Mar. 30    ----------   Spg 18  Cesar Chavez Day Holiday; campus offices
                                closed.

*****      *****
                                
Mar. 30-31 Registrar    Wtr 18  Process final grades and begin production
                                of grade reports for students and deans.

Mar. 31    Students     Spg 18  LARC registration opens to all students at 
                                12:01 a.m. using WebReg. (Saturday after 
                                LARC priority registration begins, each term).