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 Monday, February 18, 2019

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Registrar's Office Processing Calendar - March, 2019

Week of Feb. 25 - Mar. 3

Feb. 25    Registrar    SS 19   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 7th week of,
                                instruction, each term).

Feb. 25    ----------   Spg 19  Five weeks before instruction begins.

Feb. 25    Students     Spg 19  Students (new and continuing) begin enrolling
                                in classes via WebReg (Monday of 8th week,
                                each term).

Feb. 25    Students     Spg 19  Undergraduates: 18-unit enrollment limit
                                until noon, Mar. 20.

Mar. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous month
                                (1st business day of every month).

Mar. 1     Registrar    Spg 19  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Mar. 1     Registrar    Sum 19  Schedule of Classes available for SSI,
                                SSII and SS 10WK (annually). Post Summer Session
                                link to homepage.

Mar. 1     ----------   SS 19   End of eighth week of semester-School of Law.

Mar. 1     ----------   Wtr 19  End of eighth week of instruction.


Week of Mar. 4 - 10

Mar. 4     ----------   Spg 19  Four weeks before instruction begin.

Mar. 4     Registrar    Spg 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Mar. 4-8   Deans        Fal 19  Complete data entry into ESOC by 5 p.m.
                                on Friday, Mar. 9. Fix Master Course Database
                                (CASPER) discrepancies; verify max capacities;
                                be sure cross-listings are identical and
                                scheduled for same room and time; clean-up
                                order of course types/course numbers.

Mar. 8     ----------   SS 19   End of ninth week of semester-School of Law.

Mar. 8     ----------   Wtr 19  End of the ninth week of instruction.

Mar. 8     Deans        Fal 19  Complete data entry into ESOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.


Week of Mar. 11 - 17

Mar. 11    ---------    Spg 19  Three weeks before instruction begins.

Mar. 11    Registrar    Spg 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Mar. 11-28 Registrar    Fal 19  Initial Room Assignment Phase.

Mar. 15    ----------   SS 19   End of tenth week of semester-School of Law.

Mar. 15    ----------   Wtr 19  End of tenth week of instruction
                                (instructions ends).

Mar. 15    Students     Wtr 19  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th 
                                week, each term).

Mar. 15    Students     Wtr 19  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Mar. 15    Instructors  Wtr 19  WebGrades available for submission, beginning
                                at 5 p.m. (last day of instruction).

Mar. 15    Students     Spg 19  Last day to pay fees online or to Cashier
                                without $50 late payment charge (4 p.m.).

Mar. 15    Registrar    Spg 19  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or
                                if a hold remains on student's record.
                                WebReg unavailable until noon, March 20.

Mar. 15    Registrar    Spg 19  Update SISPPS quarter (fee payment deadline,
                                each term).

Mar. 15     Deans       Fal 19  SOC comments due to Registrar by 5 p.m.

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Mar. 15-16 Registrar    Wtr 19  Delete Wtr 19 fee assessments for students
                                that have not paid.

Mar. 15-16 Registrar    Wtr 19  Delete Wtr 19 fee assessments for medical
                                students that have not paid.

Mar. 15-16 Registrar    Wtr 19  Update students' records and produce
                                updated reports.

Mar. 16-22 ----------   Wtr 19  Final examinations.

Mar. 16 &   Students    Spg 19  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was March 15.


Week of Mar. 18 - 24

Mar. 16 &   Students    Spg 19  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was March 15.

Mar. 16-22 ----------   Wtr 19  Final examinations.

Mar. 18    Registrar    Wtr 19  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business
                                day after weeks 2, 3, 6, & 10, each term).

Mar. 18    Registrar    Wtr 19  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Mar. 18    Registrar    Wtr 19  Final grade course reports due to School of
                                Medicine.

Mar. 18    ----------   Spg 19  Two weeks before instruction begins.

Mar. 18    Deans        Spg 19  Deadline for changes to ESOC for WebReg
                                enrollment (noon, day waitlists are released,
                                each term).

Mar. 18    Registrar    Spg 19  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold
                                remains on their record (5-8 p.m.).

Mar. 18    Registrar    Spg 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Mar. 20    ----------   Spg 19  WebReg available, noon.

Mar. 20    Students     Spg 19  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Mar. 20    LARC         Spg 19  Registration priority list and free tutorial
                                list to Registrar (Wednesday of 11th week,
                                previous term).

Mar. 22    ----------   SS 19   End of eleventh week of semester-School of Law.

Mar. 22    ----------   Wtr 19  Quarter Ends.


Week of Mar. 25 - 31

Mar. 16 &  Students     Spg 19  Late fee payment subject to $50 late
thereafter                      payment charge; deadline was March 15.

Mar. 25    Registrar    SS 19   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 11th week of,
                                instruction, each term).

Mar. 25    Registrar    Spg 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Mar. 25    ----------   Spg 19  One week before instruction begins.

Mar. 25-28 Registrar    Fal 19  Load classes from ESOC to R25/Live25 for
                                manipulation in Schedule25.

Mar. 28    Deans        Wtr 19  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term).

Mar. 27    ----------   Spg 19  Quarter begins.

Mar. 27    Students     Spg 19  LARC registration for priority students
                                begins at 12:01 a.m. using WebReg (Wednesday,
                                prior to instruction begins, each term).

Mar. 28    Instructors  Wtr 19  Deadline for WebGrades submission 5 p.m.
                                (Thursday of 12th week, each term).

Mar. 28    Registrar    Wtr 19  Final grade update (Friday of 12th week, each
                                term unless holiday, then Thursday of 12th week).

Mar. 29    ----------   SS 19   End of twelfth week of semester-School of Law.

Mar. 29    Students     Wtr 19  View grades in StudentAccess, 8 p.m.

Mar. 29    ----------   Spg 19  Cesar Chavez Day Holiday; campus offices
                                closed.

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Mar. 29-30 Registrar    Wtr 19  Process final grades and begin production
                                of grade reports for students and deans.

Mar. 30    Students     Spg 19  LARC registration opens to all students at
                                12:01 a.m. using WebReg. (Saturday after
                                LARC priority registration begins, each term).