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 Monday, February 18, 2019

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Registrar's Office Processing Calendar - February, 2019

Week of Jan. 28 - Feb. 3

Jan. 28    Registrar    SS 19   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Jan. 28    Registrar    Wtr 19  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 2, 3, 6, & 10,
                                each term).

Jan. 28    Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Jan. 28    Registrar    Wtr 19  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 4th week,
                                each term).

Jan. 28    Registrar    Wtr 19  Generate and assign rooms to final exams 
                                (Monday of 4th week, each term).

Jan. 28-   Deans        Spg 19  eSOC not available from 5 p.m. Jan. 28 - Feb. 8
Feb. 8                          for updates while schedule is being prepared
                                for enrollment. On Feb. 11, departments may
                                remove B or X restrictions if they will not be
                                enforced until the first day of instruction.
                                No Spring room requests accepted during this time.

Jan. 28-   Registrar    Spg 19  Prepare SOC for enrollment and publishing;
Feb. 8                          link classes; establish waitlists.

Feb. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous month
                                (1st business day of every month).

Feb. 1     Students     Spg 19  Deadline to readmit (undergraduate)
                                (February 1, annually).

Feb. 1     ----------   SS 19   End of fourth week of semester-School of Law.

Feb. 1     ----------   Wtr 19  End of fourth week of instruction.

Feb. 1    Registrar     Fal 19  Last day for Registrar to build F19 SOC from
                                F18 or S19.


Week of Feb. 4 - 10

Feb. 4-    Deans        Fal 19  Beginning of Build Phase for departments.
Mar. 8                          Make changes, deletions, and additions
                                directly into ESOC. Departments should enter
                                first preferences in the Building and Room
                                fields in ESOC. Schedule classes on-module in
                                large rooms to maximize use of those rooms.

Feb. 4     Registrar    Fal 19  Make F19 courses available in ESOC.

Feb. 6     Spec Prog    Spg 19  Deadline to identify Special Program
                                students to Registrar for enrollment priority
                                (Wednesday of 5th week, each term).

Feb. 7     Deans        Spg 19  Deadline to place student record holds
                                affecting future registration (Thursday of
                                5th week, each term).

Feb. 8     Deans        Fal 18  Degree award certifications due to Registrar
                                (8 weeks after fall quarter ends).

Feb. 8     Deans/       Wtr 19  All change of program petitions and all  
           Students             other changes in academic records due to 
                                Registrar (Friday of 5th week, each term).

Feb. 8     ----------   Wtr 19  End of fifth week of instruction.

Feb. 8     ----------   SS 19   End of fifth week of semester-School of Law.

Feb. 8     Deans        Spg 19  Deadline to submit prerequisites to Registrar
                                for CAP - Comprehensive Active Prerequisite 
                                Checking (5 p.m., Friday of 5th week,
                                previous quarter, each term).

Feb. 8     Registrar    Spg 19  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes;
                                establish waitlists (Friday of 5th week,
                                previous quarter, each term).

************************

Feb. 8-9   Registrar    Wtr 19  Update students' records and produce
                                updated reports.

Feb. 8-9   Registrar    Wtr 19  Delete Wtr 19 fee assessments for visitors
                                that have not paid.

Feb. 8-9   Registrar    Spg 19  Generate enrollment windows and fee
                                assessments for continuing and new
                                students.

Feb. 9     Registrar    Spg 19  Schedule of Classes available (Saturday of 
                                5th week, previous quarter, each term).

Feb. 9     Registrar    Spg 19  Start daily course data download to OIT
                                (Saturday of 5th week, previous quarter,
                                each term).


Week of Feb. 11 - 17

Feb. 11    Registrar    Fal 18  Fall Latin Honors eligibility list available
                                to deans for diplomas (first business day
                                after degree award certification deadline).

Feb. 11    ----------   Spg 19  Seven weeks before instruction begins.

Feb. 11    Registrar    Spg 19  Make ESOC available again (Monday of
                                6th week, previous quarter, each term).

Feb. 11    Registrar    Spg 19  Authorization codes available in WebRosters
                                (Monday of 6th week, previous quarter,
                                each term).

Feb. 15    Registrar    Spg 19  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Feb. 15    Registrar    Fal 18  CSS & CED file, End of Quarter File, due to
                                UCOP. (Friday of 6th week, subsequent quarter,
                                each term).

Feb. 15    Registrar    Wtr 19  CSS & CED files, Third Week File, due to UCOP.
                                (Friday of 6th week, each term).

Feb. 15     Students    Wtr 19  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

Feb. 15     Students    Wtr 19  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

Feb. 15    Students     Wtr 19  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

Feb. 15    ----------   Wtr 19  End of sixth week of instruction.

Feb. 15    ----------   SS 19   End of sixth week of semester-School of Law.

************************

Feb. 15-16 Registrar    Wtr 19  Update students' records and produce
                                updated reports.

Feb. 16    Registrar    Spg 19  Start daily student data download to OIT
                                (Saturday of 6th week, previous quarter,
                                each term).


Week of Feb. 18 - 24

Feb. 18    ----------   Wtr 19  President's Day Holiday; campus offices closed.

Feb. 18    ----------   Spg 19  Six weeks before instruction begins.

Feb. 18    Students     Spg 18  Students access WebReg to check when their
                                enrollment window opens (Monday of 7th week, 
                                each term).

Feb. 18    ----------   Spg 19  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students (Monday of 7th week,
                                each term).

Feb. 19?   SBS          Spg 19  Apply graduate/financial aid to student
                                ZOT accounts.

Feb. 19    Registrar    Wtr 19  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 7th week,
                                each term; or next business day).

Feb. 19    Registrar    Wtr 19  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business
                                day after weeks 2, 3, 6, & 10, each term).

Feb. 21    Deans        Spg 19  Deadline to modify ESOC for WebReg enrollment
                                (12 noon, Thursday of 7th week, previous
                                quarter, each term).

Feb. 22    ----------   SS 19   End of seventh week of semester-School of Law.

Feb. 22    ----------   Wtr 19  End of seventh week of instruction.

Feb. 22    Registrar    Spg 19  Registrar reviews SOC for enrollment (Friday
                                of 7th week, previous quarter, each term).

Feb. 22    Registrar    Spg 19  Produce SOC Archive by Term, a snapshot copy
                                of SOC (.html) for WebReg enrollment (5 p.m.,
                                Friday of the 7th week, previous quarter,
                                each term).


Week of Feb. 25 - Mar. 3 located in the month of March 2019.