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 Saturday, November 17, 2018

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Registrar's Office Processing Calendar - December, 2018

Week of Dec. 3 - 9

Dec. 3     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer -
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Dec. 3     Registrar    Wtr 19  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Dec. 3     ---------    FS 18   Instruction ends - School of Law.

Dec. 3     Registrar    FS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 15th week of
                                instruction, each term.)

Dec. 3     ----------   Wtr 19  Five weeks before instruction begins.

Dec. 3     Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 7     Students     Fal 18  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 10th
                                week, each term).

Dec. 7     Students     Fal 18  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term).

Dec. 7     Instructors  Fal 18  WebGrades available for submission,
                                beginning at 5 p.m. (Friday of 10th week,
                                each term).

Dec. 7     ----------   Fal 18  End of tenth week of instruction.
                                (instruction ends).

Dec. 7     Deans        Spg 18  SOC comments due to Registrar by 5 p.m.

*****      *****

Dec. 7-8   Registrar    Fal 18  Delete Fall 18 fee assessments for
                                students that have not paid.

Dec. 7-8   Registrar    Fal 18  Delete Fall 18 fee assessments for medical
                                students that have not paid.

Dec. 7-8   Registrar    Fal 18  Update students' records, produce updated
                                reports.

Dec. 8-14  ----------   Fal 18  Final examinations.



Week of Dec. 10 - 16

Dec. 8-14  ----------   Fal 18  Final examinations.

Dec. 10    Registrar    Fal 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, each
                                term).

Dec. 10    Registrar    Fal 18  Final grade course reports due to School of
                                Medicine.

Dec. 10    Registrar    Fal 18  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Dec. 10    Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 10    ----------   Wtr 19  Four weeks before instruction begins.

Dec. 14    Registrar    Sum 18  CSS Degree File (CSSDEG) due to UCOP.
                                Summer 2018 degrees.

Dec. 14    ----------   Fal 18  Quarter ends.




Week of Dec. 17 - 23

Dec. 17    Students     SS 19   Last day to pay fees online or to Cashier
                        Wtr 19  without $50 late payment charge (5 p.m.).

Dec. 17    Registrar    SS 19   Class drop deadline. Classes dropped if
                        Wtr 19  registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until noon, December 20.

Dec. 17    Registrar    Wtr 19  Update SISPPS quarter (fee payment deadline,
                                each term).

Dec. 17    Registrar    Wtr 19  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 17    ----------   Wtr 19  Three weeks before instruction begins.

Dec. 17-21 Registrar    Spg 18  Load classes from ESOC to R25 for manipulation
                                in Schedule25.

Dec. 18 &  Students     Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Dec. 19    Deans        Wtr 19  Deadline for changes to ESOC for WebReg
                                enrollment (noon, day waitlists are released,
                                each term).

Dec. 19    Registrar    Wtr 19  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold
                                remains on their record (5-8 p.m.).

Dec. 19    Deans        Fal 18  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term).

Dec. 19    LARC         Wtr 19  Registration priority list and free tutorial
                                list to Registrar (Wednesday of 12th week,
                                previous term).

Dec. 20    ----------   Wtr 19  WebReg available, noon.

Dec. 20    Students     Wtr 19  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units (noon).

Dec. 20    Instructors  Fal 18  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term)

Dec. 20    Registrar    Fal 18  Final grade update (Thursday of 12th week,
                                each term).

Dec. 21?   Registrar    Sum 18  Degrees Conferred File, Summer 18, due to UCOP.

Dec. 21                 FS 18   Semester ends-School of Law.

Dec. 21?   Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester ends,
                                each term.)

Dec. 21    Registrar    Fal 18  Class Enrollment Statistics available to deans
                                (first business day after FGU).

Dec. 21    Registrar    Fal 18  Repeat List available to records section
                                (first business day after FGU).

Dec. 21    Registrar    Fal 18  Official transcripts and student copy
                                transcripts available to students (first
                                business day after FGU).

Dec. 21    Registrar    Fal 18  Official transcripts held for final grades
                                mailed (first business day after FGU).

Dec. 21    ----------   Fal 18  Last business day of 2018.

Dec. 21    Students     Fal 18  View grades in StudentAccess, 8 p.m.

*****      *****

Dec. 21-22 Registrar    Fal 18  Process final grades and begin production
                                of grade reports for students and deans.

Dec. 22-   ----------   Wtr 19  Winter Administrative Recess;
Jan. 1                          campus offices closed.



Week of Dec. 24 - 30

Dec. 18 &  Students     Wtr 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 17.

Dec. 22-   ----------   Wtr 19  Winter Administrative Recess;
Jan. 1                          campus offices closed.

Dec. 24    ----------   Wtr 19  Two weeks before instruction begin.



       Week of Dec. 31 - Jan. 6 located in the month of January 2018.