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 Monday, June 18, 2018

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Registrar's Office Processing Calendar - September, 2018

Week of Sep. 3 - 9

Sep. 3     ----------   Sum 18  Labor Day Holiday; campus offices closed.

Sep. 4     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month (1st business day of
								every month).

Sep. 4     Registrar    2017-18 Degrees Conferred File, 2017-18, due to 
                                UCOP. Fall 2017 through Spring 2018
                                degrees. (September 1 or first business day). 
                         
Sep. 3     Registrar    Fal 18  Request race/ethnic data for new students from
                                OARS and Graduate Admissions, for CSS reporting
                                due Sep. 17? (Sep. 1 or next business day, 
                                annually.)

Sep. 3     Registrar    Spg 19  Start daily applicant file download to OIT NSP 
                        Sum 19  for next calendar year Spg Qtr, Sum Medical, 
                        Fal 19  Fal Qtr, Fal Sem (Sep. 1 or next business day, 
                        FS  19  annually).

Sep. 4     Students     Fal 18  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).
								
Sep. 4     Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term). 
            
Sep. 4-7   Deans        Wtr 19  Complete data entry into eSOC by 5 p.m. on
                                Friday, Sep. 7. Fix master course database
                                discrepancies; verify max capacities; be sure 
                                cross-listings are identical and scheduled for 
                                same room and time; clean-up order of course 
                                types/course numbers.

Sep. 6     ----------   Fal 18  Three weeks before instruction begins.

Sep. 7     ----------   FS 18   End of third week of semester-School of Law.

Sep. 7     Deans        Wtr 19  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.

Sep. 7     Deans        Wtr 19  SOC comments due to Registrar by 5 p.m.



Week of Sep. 10 - 16

Sep. 10    Instructors  Sum 18  Deadline for WebGrades submission, SS 10WK, 
                                5 p.m.

Sep. 10     Registrar   Sum 18  Final grade update for SS 10WK.

Sep. 10    ----------   Sum 18  Summer Session II instruction ends.

Sep. 10    Instructors  Sum 18  WebGrades available for submission, SS II, 
                                beginning at 5 p.m. (last day of instruction).

Sep. 10    Registrar    FS 18   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after full 3rd week of
                                instruction, each term.)

Sep. 10    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 10    Registrar    Wtr 19  Initial Room Assignment Phase

Sep. 11    Students     Sum 18  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 11-12 ----------   Sum 18  Summer Session II final examinations.

Sep. 12    Registrar    Sum 18  Official transcripts and student copy
                                transcripts available to SS 10WK
                                students (2 business days after FGU). 
                              
Sep. 12    Registrar    Sum 18  SS 10WK official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 13    ----------   Fal 18  Two weeks before instruction begins.

Sep. 14    ----------   FS 18   End of fourth week of semester-School of Law.

Sep. 14?   Registrar    Sum 18  CSS & CED files, Third Week File, due to UCOP,
                                combined SS I, SS 10WK, SS II.

Sep. 14?   Registrar    Sum 18  End of Summer data extract file for OIR, UCOP, 
                                and DUE. Send to OIR,UCOP and DUE, Sep. 14?




Week of Sep. 17 - 23
Sep. 17    Students     Fal 18  Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Sep. 17    Registrar    Fal 18  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record.  
                                WebReg unavailable until noon, Sept 20.

Sep. 17    Registrar    Fal 18  Update SISPPS quarter (fee payment deadline, 
                                each term).

Sep. 17    FA           Fal 18  Electronic file of Regents Scholars for
                                academic year 2018-19 due to Registrar
                                (fee payment deadline, annually).

Sep. 17    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
								
Sep. 18 &  Students     Fal 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 17.


Sep. 18    Instructors  Sum 18  Deadline for WebGrades submission, SS II, 5 p.m.

Sep. 18    Registrar    Sum 18  Final grade update for SS II.

Sep. 18-20 ----------   Fal 18  International Student Orientation.

Sep. 19    Deans        Fal 18  Deadline for changes to eSOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Sep. 19    Registrar    Fal 18  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Sep. 19    Students     Sum 18  View SS II grades in StudentAccess, 8 p.m.

Sep. 20    ----------   Fal 18  WebReg available, noon.

Sep. 20    Registrar    Sum 18  Official transcripts and student copy
                                transcripts available to SS II students
                                (2 business days after FGU).

Sep. 20    Registrar    Sum 18  SS II official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 20    Registrar    Sum 18  Final Summer Enrollment Report to National
                                Student Clearinghouse. Send Sep. 20.
                                (2 business days after FGU for SS II).

Sep. 20    ----------   Fal 18  One week before instruction begins.
								
Sep. 21    Registrar    Sum 18  SS I, SS 10WK, and SS II official transcripts
                                for other UC campuses mailed (3 business days 
                                after SS II FGU).

Sep. 21    Registrar    Sum 18  SS 10WK & SS II school/department copies of 
                                students' transcripts available to deans.

Sep. 21    ----------   FS 18   End of fifth week of semester-School of Law.



Week of Sep. 24 - 30

Sep. 18 &  Students     Fal 18  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 17.

Sep. 24    Registrar    Fal 18  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Sep. 24    ----------   Fal 18  Quarter begins. 

Sep. 24    LARC         Fal 18  Registration priority list and free tutorial 
                                list to Registrar (Monday, prior to instruction
                                begins).

Sep. 24-25 ----------   Fal 18  Academic advising and orientation.

Sep. 24-28 Deans        Wtr 19  Load classes from eSOC to R25 for manipulation
                                in Schedule25. 
                      
Sep. 26    Students     Fal 18  LARC registration for priority students
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Sep. 27    ----------   Fal 18  Instruction begins (Thursday).
  
Sep. 27    Registrar    Fal 18  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10,
                                each term).

Sep. 27    Registrar    Fal 18  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of 
                                instruction, each term).

Sep. 28    ----------   FS 18   End of sixth week of semester-School of Law.

Sep. 28    Registrar    Fal 18  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (day after instruction
                                begins, each term).

*****      *****

Sep. 29    Students     Fal 18  LARC registration opens to all students at 
                                12:01 a.m. using WebReg (Saturday after LARC 
                                priority registration begins, each term).