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 Thursday, April 18, 2019

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Registrar's Office Processing Calendar - April, 2019

Week of Apr. 1 - 7

Mar. 16 &   Students    Spg 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 1      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous
                                month. (1st business day of every month.)
                               
Apr. 1      Registrar   Wtr 19  Class Enrollment Statistics available to
                                Deans. (1st business day after FGU, each
                                term.)

Apr. 1      Registrar   Wtr 19  Repeat List available to records section.
                                (1st business day after FGU, each term.)

Apr. 1      Registrar   Wtr 19  Official transcripts and student copy
                                transcripts available to students. (1st
                                business day after FGU.)

Apr. 1      Registrar   Wtr 19  Official transcripts held for final grades
                                mailed. (1st business day after FGU.)

Apr. 1      ----------  Spg 19  Instruction begins. (Monday.)

Apr. 1      Registrar   Spg 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 1      Registrar   Spg 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Apr. 1      Registrar   Spg 19  Class Enrollment Statistics and Study Lists
                                available to Deans.

Apr. 1      Registrar   Spg 19  Request race/ethnic data for new students
                                from OARS, Graduate Admissions, and the
                                Medical School for 3rd week reporting. (1st
                                day of instruction, each term.)

Apr. 1      Registrar   Sum 19  Generate enrollment windows and fee
                                assessments for continuing School of
                                Medicine students.

Apr. 1      Registrar   Fal 19  Make SOC comments available to departments.

Apr. 1-19   Deans       Fal 19  Review SOC comments.

Apr. 1-19   Deans       Fal 19  Proof SOC and request GACs by entering @ in
                                the Building and Room fields in ESOC. Email
                                vzherdev@uci.edu to request room
                                swaps/trades.

Apr. 5      ----------  SS 19   End of thirteenth week
                                semester - School of Law.

Apr. 5      Registrar   Wtr 19  School/department copies of students'
                                transcripts available to Deans.

Apr. 5      ----------  Spg 19  End of first week of instruction.

Apr. 5      Registrar   FS  19  Generate enrollment windows for continuing
                                School of Law students.

************************

Apr. 5-6    Registrar   Spg 19  Update students' records and produce updated
                                reports.


Week of Apr. 8 - 14

Mar. 16 &   Students    Spg 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 8      Registrar   Spg 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 8      Registrar   Spg 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                2nd week, each term.)

Apr. 11     Registrar   Spg 19  Interface undergraduate and graduate
                                admissions systems. (5 p.m., Thursday of 2nd
                                week, each term.)

Apr. 12     Students    Spg 19  Last day to add a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 12     Students    Spg 19  Last day to drop a class without Dean's
                                approval and without $3 service charge.
                                (5 p.m., Friday of 2nd week, each term.)

Apr. 12     Students    Spg 19  Last day to change grading option or
                                variable units without Dean's approval and
                                without $3 service charge. (5 p.m., Friday
                                of 2nd week, each term.)

Apr. 12     ---------   Spg 19  Waitlists deactivated at 5 p.m. (Friday of
                                2nd week, each term.)

Apr. 12     Deans       Spg 19  Deadline to modify ESOC "Instr Req'd Enrll
                                Exception." (5 p.m., Friday of 2nd week,
                                each term.)

Apr. 12     ----------  SS 19   End of fourteenth week
                                semester - School of Law.

Apr. 12     ----------  Spg 19  End of second week of instruction.

************************

Apr. 12-13  Registrar   Spg 19  Update students' records and produce updated
                                reports.

Apr. 13 &   Students    Spg 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 12.


Week of Apr. 15 - 21

Mar. 16 &   Students    Spg 19  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 15.

Apr. 13 &   Students    Spg 19  Late enrollment subject to $50 late
thereafter                      enrollment charge; deadline was April 12.

Apr. 15     Registrar   Spg 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 15     Registrar   Spg 19  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Apr. 15     Registrar   Spg 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                3rd week, each term.)

Apr. 15?    SBS         Sum 19  Apply graduate/financial aid to School of
                                Medicine student ZOT accounts.

Apr. 17     Students    Spg 19  Last day for graduate students to submit
                                part-time status petition to Grad Div.
                                (Wednesday of 3rd week, each term.)

Apr. 18     Sch of Med  Sum 19  School of Medicine generates assessment for
                                their continuing students.

Apr. 19     Sch of Med  Sum 19  School of Medicine begins enrolling their
                                continuing students.

Apr. 19     ----------  SS 19   End of fifteenth week
                                semester - School of Law.

Apr. 19     ---------   SS 19   Instruction ends - School of Law.

Apr. 19     Students    Spg 19  Last day for undergraduate students to
                                submit part-time status petition to
                                Registrar (Friday of 3rd week, each term.)

Apr. 19     Students    Spg 19  Final deadline for paying fees and enrolling
                                late. Loss of student status if fees not
                                paid and/or enrolled in zero units. (5 p.m.,
                                Friday of 3rd week, each term.)

Apr. 19     ----------  Spg 19  Cut-off for official statistical reports.
                                (Friday of 3rd week, each term.)

Apr. 19     ----------  Spg 19  End of third week of instruction.

Apr. 19     PMSB        Sum 19  List of F/H/EMBA students to be assessed
                                fees for Summer Session due to Registrar.
                                (Friday of 3rd week, Spring term.)

Apr. 19     Deans       Fal 19  Print copy of SOC and indicate linkage for
                                enrollment purposes. Submit to Registrar
                                proofing copy of SOC with final comments and
                                linkage indicated by 5 p.m. (Friday of 3rd
                                week, previous term, each term.)

Apr. 19     Deans       Fal 19  Deadline to update B and X restricted
                                classes in eSOC. (5 p.m., Friday of 3rd
                                week, previous term, each term.)

Apr. 19 -   Deans       Fal 19  eSOC not available from 5 p.m.,
May 5                           Apr. 19 - May 5 for updates while schedule
                                is being prepared for enrollment. No Fall
                                room requests accepted during this time.

Apr. 19     Registrar   Spg 19  CSS file, Third Week File, due to OIR.
                                (Friday of 3rd week, each term.)

************************

Apr. 19-20  Registrar   Spg 19  Delete Spring 19 fee assessments for
                                students that have not paid or
                                cancel/withdraw if fees paid and enrolled in
                                zero units.

Apr. 19-20  Registrar   Spg 19  Update students' records and produce updated
                                reports.

Apr. 19-20  Registrar   Fal 19  Update WebReg to announce date to view F19
                                enrollment windows: "View Fall 2019
                                enrollment window on May 13, 2019."

Apr. 20     ----------  Spg 19  Celebrate UCI.


Week of Apr. 22 - 28

Apr. 22     Registrar   SS 19   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Apr. 22     Registrar   Spg 19  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current term, each term.)

Apr. 22     Registrar   Spg 19  Class Enrollment Statistics and Graduate
                                Study Lists available to Deans. (Monday of
                                3rd week, each term.)

Apr. 22     Registrar   Spg 19  Generate and assign rooms to final exams.
                                (Monday of 4th week, each term.)

Apr. 22-    Registrar   Fal 19  Prepare SOC for enrollment and publishing;
May 3                           link classes, establish waitlists.

Apr. 26-    ----------  SS 19   Final examinations - School of Law.
May 9

Apr. 26     ----------  Spg 19  End of fourth week of instruction.


Week of Apr. 29 - May 5 located in the month of May 2019.