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 Thursday, January 23, 2020

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Registrar's Office Processing Calendar - March, 2020

Week of Mar. 2 - 8

Mar. 2      Registrar   monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer for any
                                term or program awarded since previous month.
                                (1st business day of every month.)

Mar. 2      Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 2      Registrar   Spg 20  2 weeks before UNFEE, notify OIT NSP of
                                WebReg restart day and time, and grade
                                release.

Mar. 2      ----------  Spg 20  Four weeks before instruction begin.

Mar. 2-6    Deans       Fal 20  Complete data entry into eSOC by 5 p.m.,
                                Friday, Mar. 6. Fix Master Course Database
                                (CASPER) discrepancies; verify max
                                capacities; be sure cross-listings are
                                identical and scheduled for same room and
                                time; clean-up order of
                                course types/course numbers.

Mar. 6      ----------  SS 20   End of ninth week semester - School of Law.

Mar. 6      ----------  Wtr 20  End of the ninth week of instruction.

Mar. 6      Deans       Fal 20  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment
                                phase.


Week of Mar. 9 - 15

Mar. 9      ---------   Spg 20  Three weeks before instruction begins.

Mar. 9      Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 9-26   Registrar   Fal 20  Initial Room Assignment Phase.

Mar. 13     ----------  SS 20   End of tenth week  semester - School of Law.

Mar. 13     ----------  Wtr 20  End of tenth week of instruction.
                                (Instruction ends.)

Mar. 13     Students    Wtr 20  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and Deans'
                                approval required. (5 p.m., Friday of 10th
                                week, each term.)

Mar. 13     Students    Wtr 20  Last day to withdraw from the term.
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week,
                                each term.)

Mar. 13     Instructors Wtr 20  WebGrades available for submission,
                                beginning at 5 p.m. (Last day of
                                instruction.

Mar. 13     Registrar   Spg 20  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m. or
                                if a hold remains on student's record.
                                WebReg unavailable until 12 p.m., March 20.

Mar. 13     Deans       Fal 20  SOC comments due to Registrar by 5 p.m.

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Mar. 13-14  Registrar   Wtr 20  Delete Wtr 20 fee assessments for students
                                that have not paid.

Mar. 13-14  Registrar   Wtr 20  Delete Wtr 20 fee assessments for medical
                                students that have not paid.

Mar. 13-14  Registrar   Wtr 20  Update students' records and produce updated
                                reports.

Mar. 14-20  ----------  Wtr 20  Final examinations.


Week of Mar. 16 - 22

Mar. 14-20  ----------  Wtr 19  Final examinations.

Mar. 16     Registrar   Wtr 20  Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - general campus. (1st day of
                                instruction and 1st business day after weeks
                                2, 5, 7 & 10, each term.)

Mar. 16     Registrar   Wtr 20  Class Enrollment Statistics available to
                                Deans. (Monday of 11th week, each term.)

Mar. 16     Registrar   Wtr 20  Final grade course reports due to School of
                                Medicine.

Mar. 16     ----------  Spg 20  Two weeks before instruction begins.

Mar. 16     Students    Spg 20  Last day to pay fees online or to Cashier
                                without $50 late payment charge. (4 p.m.)

Mar. 16     Registrar   Spg 20  Update SISPPS quarter. (fee payment deadline,
                                each term.)

Mar. 16     Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 17 &   Students    Spg 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 16.

Mar. 18     Registrar   Spg 20  Waitlist system released to fill seats
                                vacated by students who were dropped from
                                their classes for non-payment of fees or if
                                a hold remains on their record.
                                (5 p.m. - 8 p.m.)

Mar. 18     Deans       Spg 20  Deadline for changes to eSOC for WebReg
                                enrollment. (12 p.m., the day waitlists are
                                released, each term.)

Mar. 19     ----------  Spg 20  WebReg available, 12 p.m.

Mar. 19     Students    Spg 20  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units, 12 p.m.

Mar. 20     ----------  SS 20   End of eleventh week
                                semester - School of Law.

Mar. 20     ----------  Wtr 20  Quarter Ends.


Week of Mar. 23 - 29

Mar. 17 &   Students    Spg 20  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was March 16.

Mar. 23     Registrar   SS 20   Send verification data to the National
                                Student Clearinghouse by electronic
                                transfer - School of Law. (1st business day
                                after semester begins, 1st business day
                                after weeks 2, 4, 7, 11, & 15, and 1st
                                business day after semester ends.)

Mar. 23     Registrar   Spg 20  Unauthorized and Multiple Repeat List
                                emailed to Deans. (Monday of 9th week
                                previous quarter through Monday of 4th week
                                current quarter, each term.)

Mar. 23     ----------  Spg 20  One week before instruction begins.

Mar. 23-27  Registrar   Fal 20  Load classes from eSOC to R25/Live25 for
                                manipulation in Schedule25.

Mar. 25     Deans       Wtr 20  Enrollment Exception approvals and denials
                                close at 5 p.m. (Wednesday of 12th week,
                                each term.)

Mar. 25     ----------  Spg 20  Quarter begins.

Mar. 26     Instructors Wtr 20  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term.)

Mar. 26     Registrar   Wtr 20  Final grade update. (Friday of 12th week,
                                each term unless holiday, then Thursday of
                                12th week.)

Mar. 27     Students    Wtr 20  View grades in StudentAccess, 8 p.m.

Mar. 27     ----------  SS 20   End of twelfth week
                                semester - School of Law.

Mar. 27     ----------  Spg 20  Cesar Chavez Day Holiday; campus offices
                                closed.

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Mar. 28-29  Registrar   Wtr 20  Process final grades and begin production
                                of grade reports for students and Deans.


Week of Mar. 30 - Apr. 5 located in the month of April 2020.