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 Friday, August 18, 2017

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Registrar's Office Processing Calendar - September, 2017

Week of Aug. 28 - Sep. 3

Aug. 28    Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 1st full week
                                of instruction, each term.)

Aug. 28    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
                               
Aug. 28-29 ----------   Fal 17  SPOP 10 - Student Parent Orientation Program.

Aug. 28-29 ----------   Fal 17  T-SPOP - Student Parent Orientation Program.

Aug. 30      Students   Fal 17  New undergraduate students not attending SPOP
                                begin enrolling in classes via WebReg.
                                Priority windows open 9 a.m. Aug.30.
 
Aug. 31    ----------   Sum 17  Summer Session 10WK instruction ends.

Aug. 31    Instructors  Sum 17  WebGrades available for submission, SS 10WK, 
                                beginning at 5 p.m. (last day of instruction).

Aug. 31    Students     Fal 17  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Aug. 31    ----------   Fal 17  Four weeks before instruction begins.

Sep. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Sep. 1     Registrar    2016-17 Degrees Conferred File, 2016-17, due to 
                                UCOP. Fall 2016 through Spring 2017
                                degrees.(September 1 or first business day). 

Sep. 1     ----------   Sum 17  Summer Session 10WK final examinations.

Sep. 1     ----------   FS 17   End of second week of semester-School of Law.

Sep. 1     Registrar    Fal 17  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.
                         
Sep. 1     Registrar    Fal 17  Request race/ethnic data for new students from
                                OARS and Graduate Admissions, for CSS reporting
                                due Sep. 17? (Sep. 1 or next business day, 
                                annually.)

Sep. 1     Registrar    Spg 18  Start daily applicant file download to OIT NSP 
                        Sum 18  for next calendar year Spg Qtr, Sum Medical, 
                        Fal 18  Fal Qtr, Fal Sem (Sep. 1 or next business day, 
                        FS  18  annually).    



Week of Sep. 4 - 10

Sep. 4     ----------   Sum 17  Labor Day Holiday; campus offices closed.

Sep. 4     Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term). 
            
Sep. 5-8   Deans        Wtr 18  Complete data entry into eSOC by 5 p.m. on
                                Friday, Sep. 8. Fix master course database
                                discrepancies; verify max capacities; be sure 
                                cross-listings are identical and scheduled for 
                                same room and time; clean-up order of course 
                                types/course numbers.

Sep. 7     ----------   Fal 17  Three weeks before instruction begins.

Sep. 8     ----------   FS 17   End of third week of semester-School of Law.

Sep. 8     Deans        Wtr 18  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.

Sep. 8     Deans        Wtr 18  SOC comments due to Registrar by 5 p.m.



Week of Sep. 11 - 17

Sep. 11    Instructors  Sum 17  Deadline for WebGrades submission, SS 10WK, 
                                5 p.m.

Sep. 11     Registrar   Sum 17  Final grade update for SS 10WK.

Sep. 11    ----------   Sum 17  Summer Session II instruction ends.

Sep. 11    Instructors  Sum 17  WebGrades available for submission, SS II, 
                                beginning at 5 p.m. (last day of instruction).

Sep. 11    Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Sep. 11    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 11    Registrar    Wtr 18  Initial Room Assignment Phase

Sep. 12    Students     Sum 17  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 12-13 ----------   Sum 17  Summer Session II final examinations.

Sep. 13    Registrar    Sum 17  Official transcripts and student copy
                                transcripts available to SS 10WK
                                students (2 business days after FGU). 
                              
Sep. 13    Registrar    Sum 17  SS 10WK official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 14    ----------   Fal 17  Two weeks before instruction begins.

Sep. 15?   Registrar    Sum 17  CSS & CED files, Third Week File, due to UCOP,
                                combined SS I, SS 10WK, SS II.

Sep. 15    ----------   FS 17   End of fourth week of semester-School of Law.
 
Sep. 15    Students     Fal 17  Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Sep. 15    Registrar    Fal 17  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record.  
                                WebReg unavailable until noon, Sept 20.

Sep. 15    Registrar    Fal 17  Update SISPPS quarter (fee payment deadline, 
                                each term).

Sep. 15    FA           Fal 17  Electronic file of Regents Scholars for
                                academic year 2017-18 due to Registrar
                                (fee payment deadline, annually).

Sep. 16    Registrar    Sum 17  End of Summer data extract file for OIR, UCOP, 
                                and DUE. Send to OIR,UCOP and DUE, Sep. 16 

Sep. 16    Students     Fal 17  Late fee payment subject to $50 late payment 
                                charge; deadline was September 15.



Week of Sep. 18 - 24

Sep. 16 & Students      Fal 17  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 15.

Sep. 18    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
                           
Sep. 19    Instructors  Sum 17  Deadline for WebGrades submission, SS II, 5 p.m.

Sep. 19    Registrar    Sum 17  Final grade update for SS II.

Sep. 19    Deans        Fal 17  Deadline for changes to eSOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Sep. 19    Registrar    Fal 17  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Sep. 19-21 ----------   Fal 17  International Student Orientation.

Sep. 20    Students     Sum 17  View SS II grades in StudentAccess, 8 p.m.

Sep. 20    ----------   Fal 17  WebReg available, noon.

Sep. 21    Registrar    Sum 17  Official transcripts and student copy
                                transcripts available to SS II students
                                (2 business days after FGU).

Sep. 21    Registrar    Sum 17  SS II official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 21    Registrar    Sum 17  SS I, SS 10WK, and SS II official transcripts
                                for other UC campuses mailed (3 business days 
                                after SS II FGU).

Sep. 21    Registrar    Sum 17  Final Summer Enrollment Report to National
                                Student Clearinghouse. Send Sep. 21
                                (2 business days after FGU for SS II)

Sep. 21    ----------   Fal 17  One week before instruction begins

Sep. 22    Registrar    Sum 17  SS 10WK & SS II school/department copies of 
                                students' transcripts available to deans.

Sep. 22    ----------   FS 17   End of fifth week of semester-School of Law.



Week of Sep. 25 - Oct. 1

Sep. 16 &  Students     Fal 17  Late fee payment subject to $50 late paymnet
thereafter                      charge; deadline was September 15.

Sep. 25    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Sep. 25    ----------   Fal 17  Quarter begins. 

Sep. 25    LARC         Fal 17  Registration priority list and free tutorial 
                                list to Registrar (Monday, prior to instruction
                                begins).

Sep. 25-26 ----------   Fal 17  Academic advising and orientation.

Sep. 25-29 Deans        Wtr 18  Load classes from eSOC to R25 for manipulation
                                in Schedule25. 
                      
Sep. 27    Students     Fal 17  LARC registration for priority students
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Sep. 28    ----------   Fal 17  Instruction begins (Thursday).
  
Sep. 28    Registrar    Fal 17  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10,
                                each term).

Sep. 28    Registrar    Fal 17  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of 
                                instruction, each term).

Sep. 29    ----------   FS 17   End of sixth week of semester-School of Law.

Sep. 29    Registrar    Fal 17  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (day after instruction
                                begins, each term).

*****      *****

Sep. 30    Students     Fal 17  LARC registration opens to all students at 
                                12:01 a.m. using WebReg (Saturday after LARC 
                                priority registration begins, each term).