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Registrar's Office Processing Calendar - September, 2016

Week of Aug. 29 - Sep.4

Aug. 29    Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 1st full week
                                of instruction, each term.)

Aug. 29    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 29-30 Students     Fal 16  New undergraduate students not attending SPOP
                                begin enrolling in classes via WebReg.
                                Priority windows open 7 a.m.-12 noon, Aug. 29.
 
Sep. 1     Registrar    2015-16 Degrees Conferred File, 2015-16, due to 
                                UCOP. Fall 2015 through Spring 2016
                                degrees.(September 1 or first business day). 

Sep. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Sep. 1     Registrar    Fal 16  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.
                           
Sep. 1     Registrar    Fal 16  Request race/ethnic data for new students from
                                OARS and Graduate Admissions, for CSS reporting
                                due Sep. 17? (Sep. 1 or next business day, 
                                annually.)

Sep. 1     Students     Fal 16  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Sep. 1     ----------   Fal 16  Three weeks before instruction begins.

Sep. 1     Registrar    Spg 17  Start daily applicant file download to OIT NSP 
                        Sum 17  for next calendar year Spg Qtr, Sum Medical, 
                        Fal 17  Fal Qtr, Fal Sem (Sep. 1 or next business day, 
                        FS  17  annually).    

Sep. 2     Instructors  Sum 16  Deadline for WebGrades submission, SS 10WK, 
                                5 p.m.

Sep. 2     Registrar    Sum 16  Final grade update for SS 10WK.

Sep. 2     ----------   Sum 16  Summer Session II instruction ends.

Sep. 2     Instructors  Sum 16  WebGrades available for submission, SS II, 
                                beginning at 5 p.m. (last day of instruction).

Sep. 2     ----------   FS 16   End of second week of semester-School of Law.

Sep. 2     Deans        Wtr 17  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Sep. 5 - 11

Sep. 5     ----------   Sum 16  Labor Day Holiday; campus offices closed.

Sep. 5     Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term). 

Sep. 6     Students     Sum 16  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 6     Registrar    Wtr 17  Initial Room Assignment Phase.

Sep. 6-7  ----------    Sum 16  Summer Session II final examinations.

Sep. 7     Registrar    Sum 16  Official transcripts and student copy
                                transcripts available to SS 10WK
                                students (2 business days after FGU). 
                              
Sep. 7     Registrar    Sum 16  SS 10WK official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 8     ----------   Fal 16  Two weeks before instruction begins.
 
Sep. 9     ----------   FS 16   End of third week of semester-School of Law.

Sep. 9     Deans        Wtr 17  SOC comments due to Registrar by 5 p.m.



Week of Sep. 12 - 18

Sep. 12    Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Sep. 12    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Sep. 12-14 ----------   Fal 16  International Student Orientation.
                           
Sep. 13    Instructors  Sum 16  Deadline for WebGrades submission, SS II, 5 p.m.

Sep. 13    Registrar    Sum 16  Final grade update for SS II.

Sep. 14    Students     Sum 16  View SS II grades in StudentAccess, 8 p.m.

Sep. 15    Registrar    Sum 16  CSS & CED files, Third Week File, due to UCOP,
                                combined SS I, SS 10WK, SS II.

Sep. 15    Registrar    Sum 16  Official transcripts and student copy
                                transcripts available to SS II students
                                (2 business days after FGU).

Sep. 15    Registrar    Sum 16  SS II official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 15    Registrar    Sum 16  Final Summer Enrollment Report to National
                                Student Clearinghouse. Send Sep. 16
                                (2 business days after FGU for SS II)

Sep. 15    Students     Fal 16  Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Sep. 15    Registrar    Fal 16  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record.  
                                WebReg unavailable until noon, Sept 20.

Sep. 15    Registrar    Fal 16  Update SISPPS quarter (fee payment deadline, 
                                each term).

Sep. 15    FA           Fal 16  Electronic file of Regents Scholars for
                                academic year 2016-17 due to Registrar
                                (fee payment deadline, annually).

Sep. 15    ----------   Fal 16  One week before instruction begins

Sep. 16    Registrar    Sum 16  SS I, SS 10WK, and SS II official transcripts
                                for other UC campuses mailed (3 business days 
                                after SS II FGU).

Sep. 16    Registrar    Sum 16  End of Summer data extract file for OIR, UCOP, 
                                and DUE. Send to OIR,UCOP and DUE, Sep. 16 

Sep. 16    ----------   FS 16   End of fourth week of semester-School of Law.

Sep. 16    Students     Fal 16  Late fee payment subject to $50 late payment 
                                charge; deadline was September 15.



Week of Sep. 19 - 25

Sep. 16 & Students      Fal 16  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 15.

Sep. 19    ----------   Fal 16  Quarter begins.

Sep. 19    Deans        Fal 16  Deadline for changes to eSOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Sep. 19    Registrar    Fal 16  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Sep. 19    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
       
Sep. 19    LARC         Fal 16  Registration priority list and free tutorial 
                                list to Registrar (Monday, prior to instruction
                                begins).

Sep. 19-20 ----------   Fal 16  Academic advising and orientation.

Sep. 19-23 Deans        Wtr 17  Load classes from eSOC to R25 for manipulation
                                in Schedule25. 

Sep. 20    ----------   Fal 16  WebReg available, noon.

Sep. 21    Students     Fal 16  LARC registration for priority students
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Sep. 22    ----------   Fal 16  Instruction begins (Thursday).
  
Sep. 22    Registrar    Fal 16  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10,
                                each term).

Sep. 22    Registrar    Fal 16  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of 
                                instruction, each term).

Sep. 23    Registrar    Sum 16  SS 10WK & SS II school/department copies of 
                                students' transcripts available to deans.

Sep. 23    ----------   FS 16   End of fifth week of semester-School of Law.

Sep. 23    Registrar    Fal 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (day after instruction
                                begins, each term).

*****      *****

Sep. 24    Students     Fal 16  LARC registration opens to all students at 
                                12:01 a.m. using WebReg (Saturday after LARC 
                                priority registration begins, each term).


Week of Sep. 26 - Oct. 2

Sep. 16 &  Students     Fal 16  Late fee payment subject to $50 late paymnet
thereafter                      charge; deadline was September 15.

Sep. 26    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).
                           
Sep. 26    Registrar    Wtr 17  Make SOC comments available to departments.

Sep. 26-   Deans        Wtr 17  Read SOC comments. Proof SOC and request GACs
Oct. 14                         by entering @ in the Building and Room fields
                                in eSOC. Email prisciln@uci.edu to request 
                                room swaps/trades.

Sep. 30    ----------   FS 16   End of sixth week of semester-School of Law.

Sep. 30    ----------   Fal 16  End of first week of instruction.

Sep. 30    Deans        Spg 17  Deadline to notify Registrar which quarter
                                to build S17 - either S16 or W17 may be
                                selected.

*****      *****

Sep. 30-.  Registrar    Fal 16  Update students' records and produce updated 
Oct. 1                          reports.