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Registrar's Office Processing Calendar - September, 2015

Week of Aug. 31 - Sep.6

Aug. 31    Registrar    Fal 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
 
Sep. 1     Registrar    2014-15 Degrees Conferred File, 2014-15, due to 
                                UCOP. Fall 2014 through Spring 2015
                                degrees.(September 1 or first business day). 

Sep. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Sep. 1     Registrar    Fal 15  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.
                           
Sep. 1     Registrar    Fal 15  Request race/ethnic data for new students from
                                OARS and Graduate Admissions, for CSS reporting
                                due Sep. 17? (Sep. 1 or next business day, 
                                annually.)

Sep. 1     Students     Fal 15  Undergraduates: 18-unit enrollment limit lifted
                                Limit increased to 20 units (noon).

Sep. 1     Registrar    Spg 16  Start daily applicant file download to OIT NSP 
                        Sum 16  for next calendar year Spg Qtr, Sum Medical, 
                        Fal 16  Fal Qtr, Fal Sem (Sep. 1 or next business day, 
                        FS  16  annually).    

Sep. 3     ----------   Fal 15  Three weeks before instruction begins.

Sep. 4     Instructors  Sum 15  Deadline for WebGrades submission, SS 10WK, 
                                5 p.m.

Sep. 4     Registrar    Sum 15  Final grade update for SS 10WK.

Sep. 4     ----------   Sum 15  Summer Session II instruction ends.

Sep. 4     Instructors  Sum 15  WebGrades available for submission, SS II, 
                                beginning at 5 p.m. (last day of instruction).

Sep. 4     ----------   FS 15   End of third week of semester-School of Law.

Sep. 4     Deans        Wtr 16  Complete data entry into eSOC by 5 p.m. to
                                have classes considered in room assignment 
                                phase.



Week of Sep. 7 - 13

Sep. 7     ----------   Sum 15  Labor Day Holiday; campus offices closed.

Sep. 7     Registrar    Fal 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term). 

Sep. 8     Students     Sum 15  View SS 10WK grades in StudentAccess, 8 p.m.

Sep. 8     Registrar    FS 15   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 3rd week of
                                instruction, each term.)

Sep. 8     Registrar    Wtr 16  Initial Room Assignment Phase.

Sep. 8-9  ----------    Sum 15  Summer Session II final examinations.

Sep. 9     Registrar    Sum 15  Official transcripts and student copy
                                transcripts available to SS 10WK
                                students (2 business days after FGU). 
                              
Sep. 9     Registrar    Sum 15  SS 10WK official transcripts held for final
                                grades mailed (2 business days after FGU). 

Sep. 10    ----------   Fal 15  Two weeks before instruction begins.

Sep. 11    ----------   FS 15   End of fourth week of semester-School of Law.

Sep. 11    Deans        Wtr 16  SOC comments due to Registrar by 5 p.m.



Week of Sep. 14 - 20

Sep. 14    Registrar    Fal 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
                           
Sep. 15    Registrar    Sum 15  CSS & CED files, Third Week File, due to UCOP,
                                combined SS I, SS 10WK, SS II.

Sep. 15    Instructors  Sum 15  Deadline for WebGrades submission, SS II, 5 p.m.

Sep. 15    Registrar    Sum 15  Final grade update for SS II.

Sep. 15    Students     Fal 15  Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Sep. 15    Registrar    Fal 15  Class drop deadline. Classes dropped if 
                                registration fees are not paid by 5 p.m. or 
                                if a hold remains on student's record.  
                                WebReg unavailable until noon, Sept 18.

Sep. 15    Registrar    Fal 15  Update SISPPS quarter (fee payment deadline, 
                                each term).

Sep. 16    Students     Sum 15  View SS II grades in StudentAccess, 8 p.m

Sep. 16    Students     Fal 15  Late fee payment subject to $50 late payment 
                                charge; deadline was September 15.

Sep. 17    Registrar    Sum 15  Official transcripts and student copy
                                transcripts available to SS II students
                                (2 business days after FGU).

Sep. 17    Registrar    Sum 15  SS II official transcripts held for final
                                grades mailed (2 business days after FGU).

Sep. 17    Registrar    Sum 15  Final Summer Enrollment Report to National
                                Student Clearinghouse. Send Sep. 18
                                (2 business days after FGU for SS II)

Sep. 17    Deans        Fal 15  Deadline for changes to eSOC for WebReg
                                enrollment (noon, day waitlists are released, 
                                each term).

Sep. 17    Registrar    Fal 15  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).

Sep. 17    ----------   Fal 15  One week before instruction begins.

Sep. 18    Registrar    Sum 15  End of Summer data extract file for OIR, UCOP, 
                                and DUE. Send to OIR,UCOP and DUE, Sep. 18 

Sep. 18    Registrar    Sum 15  SS I, SS 10WK, and SS II official transcripts
                                for other UC campuses mailed (3 business days 
                                after SS II FGU).

Sep. 18    ----------   FS 15   End of fifth week of semester-School of Law.

Sep. 18    ----------   Fal 15  WebReg available, noon.


Week of Sep. 21 - 27

Sep. 16 & Students      Fal 15  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was September 15.

Sep. 21    Registrar    Fal 15  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
         
Sep. 21    ----------   Fal 15  Quarter begins.

Sep. 21    LARC         Fal 15  Registration priority list and free tutorial 
                                list to Registrar (Monday, prior to instruction
                                begins).

Sep. 21-22 ----------   Fal 15  Academic advising and orientation.

Sep. 21-25 Deans        Wtr 16  Load classes from eSOC to R25 for manipulation
                                in Schedule25. 

Sep. 23    Students     Fal 15  LARC registration for priority students
                                begins at 12:01 a.m. using WebReg (Wednesday, 
                                prior to instruction begins, each term).

Sep. 24    ----------   Fal 15  Instruction begins (Thursday).
  
Sep. 24    Registrar    Fal 15  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10,
                                each term).

Sep. 24    Registrar    Fal 15  Request race/ethnic data for new students from
                                OARS, Graduate Admissions, and the Medical
                                School for 3rd week reporting (first day of 
                                instruction, each term).

Sep. 25    Registrar    Sum 15  SS 10WK & SS II school/department copies of 
                                students' transcripts available to deans.

Sep. 25    ----------   FS 15   End of sixth week of semester-School of Law.

Sep. 25    Registrar    Fal 15  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (day after instruction
                                begins, each term).

*****      *****

Sep. 26    Students     Fal 15  LARC registration opens to all students at 
                                12:01 a.m. using WebReg (Saturday after LARC 
                                priority registration begins, each term).


  Week of Sep. 28 - Oct. 4 located in the month of October 2015