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Registrar's Office Processing Calendar - December, 2015

Week of Nov. 30 - Dec. 6     

Dec. TBA   SSS          Sum 16  Schedule due to Registrar by 5 p.m.

Nov. 30    Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after 15th week of
                                instruction, each term.)

Nov. 30    Registrar    Wtr 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Nov. 30    ----------   Wtr 16  Five weeks before instruction begins.

Dec. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Dec. 1     Registrar    Wtr 16  2 weeks before UNFEE, notify OIT NSP of WebReg
                                restart day and time, and grade release.

Dec. 4     ----------   Fal 15  End of tenth week of instruction.
                                (instruction ends).

Dec. 4     Students     Fal 15  Last day to withdraw from a course; W grade
                                assigned; both $3 service charge and deans' 
                                approval required (5 p.m., Friday of 10th
                                week, each term).

Dec. 4     Students     Fal 15  Last day to withdraw from the term. 
                                Readmission to the University required for
                                future term. (5 p.m., Friday of 10th week, 
                                each term).

Dec. 4     Instructors  Fal 15  WebGrades available for submission, 
                                beginning at 5 p.m. (Friday of 10th week,
                                each term).    

Dec. 4     Deans        Spg 16  SOC comments due to Registrar by 5 p.m.


*****      *****

Dec. 4-5   Registrar    Fal 15  Delete Fall 15 fee assessments for
                                students that have not paid.

Dec. 4-5   Registrar    Fal 15  Delete Fall 15 fee assessments for medical
                                students that have not paid.

Dec. 4-5   Registrar    Fal 15  Update students' records, produce updated     
                                reports.

Dec. 5-11  ----------   Fal 15  Final examinations.                      



Week of Dec. 7 - 13

Dec. 5-11  ----------   Fal 15  Final examinations.

Dec. 7     Registrar    Fal 15  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, each
                                term).

Dec. 7     Registrar    Fal 15  Class Enrollment Statistics available to deans
                                (Monday of 11th week, each term).

Dec. 7     Registrar    Fal 15  Final grade course reports due to School of
                                Medicine.

Dec. 7     Registrar    Wtr 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 7     ----------   Wtr 16  Four weeks before instruction begins.

Dec. 11    ----------   Fal 15  Quarter ends.  



Week of Dec. 14 - 20

Dec. 14    Registrar    Wtr 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).
 
Dec. 14    ----------   Wtr 16  Three weeks before instruction begins.
                              
Dec. 14-18 Registrar    Spg 16  Load classes from ESOC to R25 for manipulation
                                in Schedule25.

Dec. 15    Registrar    Sum 15  Degrees Conferred File, Summer 15, due to UCOP. 

Dec. 15    Students     SS 16   Last day to pay fees online or to Cashier 
                                without $50 late payment charge (5 p.m.).

Dec. 15    Students     Wtr 16  Last day to pay fees online or to Cashier
                                without $50 late payment charge (5 p.m).                                 

Dec. 15    Registrar    Wtr 16  Class drop deadline. Classes dropped if
                                registration fees are not paid by 5 p.m.
                                or if a hold remains on student's record.
                                WebReg unavailable until noon, December 18.
                              
Dec. 15    Registrar    Wtr 16  Update SISPPS quarter (fee payment deadline,
                                each term).

Dec. 16    Deans        Fal 15  Enrollment Exception approvals and denials 
                                close at 5 p.m. (Wednesday of 12th week,
                                each term).
                                
Dec. 16 &  Students     Wtr 16  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.

Dec. 16    LARC         Wtr 16  Registration priority list and free tutorial
                                list to Registrar (Wednesday of 12th week, 
                                previous term).
                                 
Dec. 17    Instructors  Fal 15  Deadline for WebGrades submission, 5 p.m.
                                (Thursday of 12th week, each term).
                                
Dec. 17    Registrar    Fal 15  Final grade update (Friday of 12th week,
                                each term).
                                
Dec. 17    Registrar    Fal 15  Process final grades and begin production        
                                of grade reports for students and deans. 

Dec. 17    Deans        Wtr 16  Deadline for changes to ESOC for WebReg 
                                enrollment (noon, day waitlists are released,
                                each term).

Dec. 17    Registrar    Wtr 16  Waitlist system released to fill seats vacated
                                by students who were dropped from their
                                classes for non-payment of fees or if a hold 
                                remains on their record (5-8 p.m.).
   
Dec. 18                 FS 15   Semester ends-School of Law.
                               
Dec. 18    Students     Fal 15  View grades in StudentAccess, 8 p.m. 

Dec. 18    ----------   Wtr 16  WebReg available, noon.

Dec. 18    Students     Wtr 16  Undergraduates: 18-unit enrollment limit
                                lifted. Limit increased to 20 units (noon).

      
                                                      
Week of Dec. 21 - 27

Dec. 16 &  Students     Wtr 16  Late fee payment subject to $50 late payment
thereafter                      charge; deadline was December 15.

Dec. 21    Registrar    FS 15   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after semester ends,
                                each term.)
                                         
Dec. 21    Registrar    Fal 15  Class Enrollment Statistics available to deans
                                (first business day after FGU).

Dec. 21    Registrar    Fal 15  Repeat List available to records section
                                (first business day after FGU).

Dec. 21    Registrar    Fal 15  Official transcripts and student copy
                                transcripts available to students (first
                                business day after FGU).

Dec. 21    Registrar    Fal 15  Official transcripts held for final grades
                                mailed (first business day after FGU). 

Dec. 21    Registrar    Wtr 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter
                                through Monday of 4th week current quarter,
                                each term).

Dec. 21    ----------   Wtr 16  Two weeks before instruction begin.


Dec. 23    ----------   Fal 15  Last business day of 2015

Dec. 24-   ----------   Wtr 16  Winter Administrative Recess;
Jan. 1                          campus offices closed.


              Week of Dec. 28 - Jan. 3 located in the month of January 2016