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Registrar's Office Processing Calendar - February, 2016

Week of Feb. 1 - 7

Feb. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Feb. 1     Students     Spg 16  Deadline to readmit (undergraduate)
                                (February 1, annually).

Feb. 1     Registrar    Fal 16  Make F16 courses available in ESOC.

Feb. 1-    Deans        Fal 16  Beginning of Build Phase for departments. 
Mar. 4                          Make changes, deletions, and additions
                                directly into ESOC.  Departments should
                                enter first preferences in the Building and 
                                Room fields in ESOC.  Schedule classes 
                                on-module in large rooms to maximize use of 
                                those rooms.

Feb. 3     Spec Prog    Spg 16  Deadline to identify Special Program students
                                to Registrar for enrollment priority 
                                (Wednesday of 5th week, each term).

Feb. 4     Deans        Spg 16  Deadline to place student record holds
                                affecting future registration (Thursday of 
                                5th week, each term).

Feb. 5     Deans        Fal 15  Degree award certifications due to Registrar 
                                (8 weeks after fall quarter ends).

Feb. 5     ----------   SS 16   End of fifth week of semester-School of Law.

Feb. 5     Deans/       Wtr 16  All change of program petitions and all  
           Students             other changes in academic records due to 
                                Registrar (Friday of 5th week, each term).

Feb. 5     ----------   Wtr 16  End of fifth week of instruction.

Feb. 5     Registrar    Spg 16  Last day for Registrar to: prepare SOC for
                                enrollment and publishing; link classes; 
                                establish waitlists. (Friday of 5th week,
                                previous quarter, each term.)

Feb. 5     Deans        Spg 16  Deadline to submit prerequisites to Registrar
                                for CAP - Comprehensive Active Prerequisite 
                                Checking (5 p.m., Friday of 5th week,
                                previous quarter, each term).

*****      *****

Feb. 5-6   Registrar    Wtr 16  Update students' records and produce  
                                updated reports.

Feb. 5-6   Registrar    Wtr 16  Delete Wtr 16 fee assessments for visitors  
                                that have not paid. 

Feb. 5-6   Registrar    Spg 16  Generate enrollment windows and fee 
                                assessments for continuing and new 
                                students.

Feb. 6     Registrar    Spg 16  Schedule of Classes available (Saturday of 
                                5th week, previous quarter, each term).

Feb. 6     Registrar    Spg 16  Start daily course data download to OIT 
                                (Saturday of 5th week, previous quarter, 
                                each term).



Week of Feb. 8 - 14

Feb. 8     Registrar    Fal 15  Fall Latin Honors eligibility list available 
                                to deans for diplomas (first business day 
                                after degree award certification deadline).

Feb. 8     ----------   Spg 16  Seven weeks before instruction begins.

Feb. 8     Registrar    Spg 16  Make ESOC available again (Monday of 
                                6th week, previous quarter, each term.)

Feb. 8     Registrar    Spg 16  Authorization codes available in WebRosters 
                                (Monday of 6th week, previous quarter, 
                                each term).
                             
Feb. 12    Registrar    Fal 15  CSS file, End of Quarter File, due to UCOP.
                                (Friday of 6th week, subsequent quarter, each
                                term).

Feb. 12    ----------   SS 16   End of sixth week of semester-School of Law.

Feb. 12    Registrar    Wtr 16  CSS file, Third Week File, due to UCOP.
                                (Friday of 6th week, each term.)  

Feb. 12     Students    Wtr 16  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

Feb. 12     Students    Wtr 16  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

Feb. 12    Students     Wtr 16  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

Feb. 12    ----------   Wtr 16  End of sixth week of instruction.

*****      *****

Feb. 12-13 Registrar    Wtr 16  Update students' records and produce  
                                updated reports. 

Feb. 13    Registrar    Spg 16  Start daily student data download to OIT 
                                (Saturday of 6th week, previous quarter, 
                                each term).



Week of Feb. 15 - 21

Feb. 15    ----------   Wtr 16  President's Day Holiday; campus offices 
                                closed.

Feb. 15    ----------   Spg 16  Six weeks before instruction begins.

Feb. 15    Students     Spg 16  Students access WebReg to check when their
                                enrollment window opens (Monday of 7th week, 
                                each term).

Feb. 16    Registrar    Wtr 16  Send verification data to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (1st day of instruction and 1st business
                                day after weeks 1, 3, 6, & 10, each term).

Feb. 16    Registrar    Wtr 16  Class Enrollment Statistics and Graduate Study
                                Lists available to deans (Monday of 7th week, 
                                each term; or next business day).

Feb. 16    SBS          Spg 16  Apply graduate/financial aid to student
                                ZOT accounts.

Feb. 16    Registrar    Spg 16  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Feb. 16    ----------   Spg 16  F/H/EMBA, EAP and School of Medicine begin
                                enrolling their students (Monday of 7th week,
                                each term).

Feb. 18    Deans        Spg 16  Deadline to modify ESOC for WebReg enrollment 
                                (12 noon, Thursday of 7th week, previous 
                                quarter, each term). 

Feb. 19    ----------   SS 16   End of seventh week of semester-School of Law.

Feb. 19    ----------   Wtr 16  End of seventh week of instruction.

Feb. 19    Registrar    Spg 16  Registrar reviews SOC for enrollment (Friday 
                                of 7th week, previous quarter, each term).

Feb. 19    Registrar    Spg 16  Produce SOC Archive by Term, a snapshot copy
                                of SOC (html) for WebReg enrollment (5 p.m., 
                                Friday of the 7th week, previous quarter, 
                                each term).



Week of Feb 22 - 28

Feb. 22    Registrar    SS 16   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law. (1 business day after 7th week of,
                                instruction, each term.)

Feb. 22    ----------   Spg 16  Five weeks before instruction begins.

Feb. 22    Students     Spg 16  Students (new and continuing) begin enrolling
                                in classes via WebReg (Monday of 8th week, 
                                each term).

Feb. 22    Students     Spg 16  Undergraduates: 18-unit enrollment limit
                                until noon, Mar. 18.

Feb. 26    ----------   SS 16   End of eighth week of semester-School of Law.

Feb. 26    ----------   Wtr 16  End of eighth week of instruction.



           Week of Feb. 29 - Mar. 6 located in the month of March 2016