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Registrar's Office Processing Calendar - August, 2016

Week of Aug. 1 - 7

Aug. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Aug. 1     ----------   Sum 16  Instruction begins, Summer Session II.

Aug. 1     Students     Fal 16  Deadline to readmit (undergraduate)
                                (August 1, annually).

Aug. 1     Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 1     Registrar    Wtr 17  Make W17 courses available in ESOC.

Aug. 1-26  Deans        Wtr 17  Beginning of Department Build Phase. Make
                                changes, deletions, and additions directly 
                                into eSOC. Enter first preferences in the 
                                Building and Room fields in eSOC. Schedule 
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 2     Instructors  Sum 16  Deadline for WebGrades submission, SS I, 5 p.m.

Aug. 2     Registrar    Sum 16  Final grade update for SS I.

Aug. 2     ----------   Fal 16  SPOP - Student Parent Orientation Program
                                for CAMP participants.

Aug. 3     Students     Sum 16  View SS I grades in StudentAccess, 8 p.m.

Aug. 3-4   ----------   Fal 16  SPOP 5 - Student Parent Orientation Program.

Aug. 4     Registrar    Sum 16  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 4     Registrar    Sum 16  SS I official transcripts held for final
                                grades mailed (2 business days after FGU).

Aug. 4     Registrar    Sum 16  2nd Summer Enrollment Report to the National 
                                Student Clearinghouse. Send Aug. 4.
                                (2 business days after FGU for SSI).

Aug. 4     ----------   Fal 16  Seven weeks before instruction begins.



Week of Aug. 8 - 14

Aug. 8     Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 9-10  ----------   Fal 16  SPOP 6 - Student Parent Orientation Program. 


Aug. 11    Registrar    Sum 16  SS II Census data extract file for OIR,UCOP, 
                                and DUE. Send to OIR, UCOP, and DUE Aug. 11.

Aug. 11    ----------   Fal 16  Six weeks before instruction begins.

Aug. 12    Registrar    Sum 16  SS I school/department copies of students'
                                transcripts available to deans.

Aug. 12    ----------   Sum 16  Quarter ends, last day of instruction, School 
                                of Medicine, (12 weeks).

Aug. 12     Registrar   Sum 16  End of Term census date for School of 
                                Medicine, Summer Quarter. 

Aug. 12    Registrar    Sum 16  Update enrollment for medical students in 
                                summer quarter classes, generate course 
                                reports.

Aug. 12    Registrar    Sum 16  Delete Sum 16 fee assessments for students
                                that have not paid for Summer 2016.

Aug. 13?    SBS          Fal 16 Apply graduate aid/financial aid to student 
                                ZOT accounts after 5 p.m.

Aug. 13-14 ----------   Fal 16  SPOP 7 - Student Parent Orientation Program.



Week of Aug. 15 - 21

Aug. 15    Registrar    Spg 16  Send degree date to the National Student
                                Clearinghouse by electronic transfer - general
                                campus (16 business days after degree
                                certification deadline, each term.)

Aug. 15    Registrar    2015-16 Email Non-UC Programs Abroad file to UCOP
                                contact (August 15 or next business day,
                                annually). 

Aug. 15    Registrar    Sum 16  Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Medicine (1 business day after Summer 
                                Quarter End of Term census date).

Aug. 15    Registrar    Sum 16  Updated Short Form Study List due to School 
                                of Medicine.

Aug. 15    Registrar    Sum 16  Final grade course reports due to School
                                of Medicine.

Aug. 15    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).
                            
Aug. 15    Registrar    Fal 16  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Aug. 17                 FS 16   Semester begins-School of Law.

Aug. 17                 FS 16   Instruction begins-School of Law (Wednesday).

Aug. 17    Registrar    FS 16   Request race/ethnic data for new students
                                from Law School for 3rd week reporting 
                                (first day of instruction, annually).

Aug. 17-18 ----------   Fal 16  SPOP 8 - Student Parent Orientation Program.

Aug. 18    Registrar    FS 16   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester begins,
                                each term.)

Aug. 18    ----------   Fal 16  Five weeks before instruction begins.



Week of Aug. 22 - 28

Aug. 22    Registrar    Fal 16  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 22-23 ----------   Fal 16  SPOP 9 - Student Parent Orientation Program.

Aug. 22-26 Deans        Wtr 17  Complete data entry into eSOC by 5 p.m. on
                                Friday, Aug. 26. Fix master course database
                                discrepancies; verify max capacities; be sure 
                                cross-listings are identical and scheduled for 
                                same room and time; clean-up order of course 
                                types/course numbers.

Aug. 23    Registrar    2015-16 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually). 

Aug. 25    ----------   Sum 16  Summer Session 10WK instruction ends.

Aug. 25    Instructors  Sum 16  WebGrades available for submission, SS 10WK, 
                                beginning at 5 p.m. (last day of instruction).

Aug. 25    ----------   Fal 16  Four weeks before instruction begins.

Aug. 26    ----------   Sum 16  Summer Session 10WK final examinations.

Aug. 26    ----------   FS 16   End of first week of semester-School of Law.

Aug. 26-27 ----------   Fal 16  SPOP 10 - Student Parent Orientation Program.


             Week of Aug. 29 - Sep. 4 located in the month of September 2016