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 Wednesday, December 13, 2017

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Registrar's Office Processing Calendar - May, 2017


Week of May 1 - 7

Apr. 27-   ----------   SS 17   Final examinations - School of Law.
May 10

May 1      Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

May 3      Spec Prog    Fal 17  Deadline to identify continuing Special     
                                Program students to Registrar for      
                                enrollment priority (Wednesday of 5th 
                                week, each term).

May 4      Deans        Fal 17  Deadline to place student record holds
                                affecting future registration
                                (Thursday of 5th week, each term).

May 5      Deans        Wtr 17  Degree award certifications due to
                                Registrar (six weeks after quarter
                                ends).

May 5      Registrar    Wtr 17  CSS & CED files, End of Quarter File, due 
                                to UCOP.(Friday of 5th week, subsequent 
                                quarter, each term). 

May 5      Deans/       Spg 17  All change of program petitions and
           Students             all other changes in academic records
                                due to Registrar (Friday of 5th week,
                                each term).

May 5      ----------   Spg 17  End of fifth week of instruction.

May 5      Registrar    Fal 17  Last day for Registrar to: prepare SOC
                                for enrollment and publishing;
                                link classes; establish waitlists.
                                (Friday of 5th week, previous term,
                                each term.)

May 5      Deans        Fal 17  Deadline to submit prerequisites to
                                Registrar for CAP - Comprehensive
                                Active Prerequisite Checking
                                (5 p.m., Friday of 5th week,
                                previous term, each term).

*****      *****

May 5-6    Registrar    Spg 17  Update students' records and produce
                                updated reports.

May 5-6    Registrar    Spg 17  Delete Spg 17 fee assessments for visitors 
                                that have not paid.

May 5-6    Registrar    Sum 17  Generate fee assessments for continuing
                                F/H/EMBA student (enrollment windows not 
                                needed).
                                
May 5-6    Registrar    Fal 17  Generate enrollment windows for continuing
                                undergraduate and graduate students.
                                Fees with be assessed in July.

May 6      Registrar    Sum 17  Start daily course data download to 
                        Fal 17  OIT (Saturday of 5th week, previous 
                                term, each term).

May 6      Registrar    Fal 17  Schedule of Classes available (Saturday,
                                of 5th week, previous term, each term).
        


Week of May 8 - 14

Apr. 27-   ----------   SS 17   Final examinations - School of Law.
May 10

May 8      Registrar    Wtr 17  Winter Latin Honors eligibility list available  
                                to deans for diplomas (first business day after 
                                degree award certification deadline).

May 8      Registrar    Spg 17  Spring Latin Honors eligibility list available 
                                to deans for commencement list (first business 
                                day after winter degree award certification 
                                deadline, spring term annually).

May 8      Registrar    Fal 17  Make ESOC available again (Monday of 6th week, 
                                previous term, each term.)

May 8      Registrar    Fal 17  Authorization codes available in WebRosters
                                (Monday of 6th week, previous term, each
                                term.)
 
May 10     ---------    SS 17   Semester ends - School of Law.
                                                    
May 11     Registrar    SS 17   Send verification data to the National Student 
                                Clearinghouse by electronic transfer - School 
                                of Law (first business day after semester 
                                ends).

May 11     OARS         Fal 17  Generate enrollment windows for new 
                                undergraduate students-Freshman and transfers 
                                (Thursday of 6th week, Spring quarter). Fees 
                                will be assessed in July.

May 12     Registrar    Spg 17  CSS & CED files, Third Week File, due to UCOP
                                (Friday of 6th week, each term).

May 12     Deans        Spg 17  Deadline to edit/update electronic graduation
                                applications.  Updated commencement list due 
                                to Registrar. (5 p.m., Friday of 6th week, 
                                spring quarter, annually.)

May 12     Students     Spg 17  Last day to drop a course without receiving
                                a W grade; both $3 service charge and deans'
                                approval required (5 p.m., Friday of 6th
                                week, each term).

May 12     Students     Spg 17  Last day to change the grading or variable 
                                units of a course; both $3 service charge 
                                and dean's approval required (5 p.m.
                                Friday of 6th week, each term).

May 12     Students     Spg 17  LARC registration ends at 5 p.m. (Friday of
                                6th week, each term).

May 12     ----------   Spg 17  End of the sixth week of instruction.

*****      *****

May 12-13  Registrar    Spg 17  Update students' records and produce  
                                updated reports. 

May 13     ----------   SS 17   Commencement - School of Law.

May 13     Registrar    Sum 17  Start daily student data download to OIT 
                        Fal 17  (Saturday of 6th week, previous term, 
                                each term).



Week of May 15 - 21

May 15     Registrar    Spg 17  Send verification data to the National
                                Student Clearinghouse by electronic transfer -
                                general campus (1st day of instruction and 1st
                                business day after weeks 1, 3, 6, & 10, 
                                each term).
                               
May 15     Registrar    Spg 17  Class Enrollment Statistics and Graduate  
                                Study Lists available to deans (Monday of 
                                7th week, each term).

May 15     Students     Sum 17  Last day for School of Medicine students 
                                to pay fees online or to Cashier without
                                $50 late payment charge (4 p.m.).

May 15     Registrar    Sum 17  Update enrollment for School of Medicine.

May 15     OIT          Fal 17  @uci.edu campus emails generated for new
                                Freshmen/Transfer students.

May 15     Students     Fal 17  Continuing students access WebReg to
                                check time and date of enrollment windows 
                                (Monday of 7th week, each term).

May 15     ----------   Fal 17  F/H/EMBA and EAP begin enrolling their
                                students (Monday of 7th week, each term).

May 16 &   Students     Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 15.

May 16     Registrar    Sum 17  Updated Short Form Study List due to
                                School of Medicine.

May 17     Registrar    Sum 16- List of degree candidates, including
                        Spg 17  summer through spring latin honors,
                                for publication in the Commencement
                                Program due to Editor (Wednesday of
                                7th week, spring quarter, annually).

May 18     Deans        Fal 17  Deadline to modify ESOC for WebReg 
                                enrollment (12 noon, Thursday of
                                7th week, previous term, each term).

May 19     ----------   Spg 17  End of seventh week of instruction.
                                                       
May 19     Registrar    Fal 17  Registrar reviews SOC for enrollment
                                (Friday of 7th week, previous term,
                                each term).
                        
*****      *****

May 19     Registrar    Fal 17  Produce SOC Archive by Term,
                                a snapshot copy of SOC (html)
                                for WebReg enrollment (5 p.m.,
                                Friday of 7th week, previous
                                quarter, each term).



Week of May 22 - 28


May 16 &   Students     Sum 17  Late fee payment subject to $50 late
thereafter                      payment charge, School of Medicine;
                                deadline was May 15.

May 22     ----------   Sum 17  Quarter begins, School of Medicine.

May 22     ----------   Sum 17  Instruction begins for summer quarter,
                                School of Medicine.

May 22     Students     Fal 17  Continuing students begin enrolling in
                                classes via WebReg (Monday of 8th week,
                                each term).

May 22     Students     Fal 17  Undergraduates: 18-unit enrollment limit
                                until noon, Sept 1.

May 26     ----------   Spg 17  End of eighth week of instruction.




           Week of May 29 - Jun. 4 located in the month of June 2017.