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 Saturday, April 29, 2017

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Registrar's Office Processing Calendar - August, 2017

Week of Jul. 31 - Aug. 6

Jul. 31    Registrar    Spg 17  Spring Latin Honors eligibility list available 
                                to deans for diplomas (first business day 
                                after degree award certification deadline).

Jul. 31    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 1     Registrar    monthly Send degree data to the National Student
                                Clearinghouse by electronic transfer - 
                                for any term or program awarded since
                                previous month
                                (1st business day of every month).

Aug. 1     ----------   Sum 17  Summer Session I instruction ends.

Aug. 1     Instructors  Sum 17  WebGrades available for submission, SS I, 
                                beginning at 5 p.m. (last day of 
                                instruction).

Aug. 1     Students     Fal 17  Deadline to readmit (undergraduate)
                                (August 1, annually).

Aug. 2-3   ----------   Sum 17  Summer Session I final examinations.

Aug. 3     ----------   Fal 17  Eight weeks before instruction begins.

Aug. 4     Registrar    Fal 17  Deassess graduate students who received a
                                terminal degree Spg Qtr for a different
                                program. (1 week after Spg Qtr degree
                                certification deadline, annually.)

Aug. 4     Registrar    Wtr 18  Last day for Registrar to build SOC from
                                W17 or F17.  
 
Aug. 4-5   ----------   Fal 17  SPOP 5 - Student Parent Orientation Program.
                                Freshmen Edge/Summer Bridge



Week of Aug. 7 - 13

Aug. 7     ----------   Sum 17  Instruction begins, Summer Session II.

Aug. 7     Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 7      Registrar   Wtr 18  Make W18 courses available in ESOC.

Aug. 7-     Deans       Wtr 18  Beginning of Department Build Phase. Make
Sep. 8                          changes, deletions, and additions directly 
                                into eSOC. Enter first preferences in the 
                                Building and Room fields in eSOC. Schedule 
                                classes on-module in large rooms to maximize
                                use of those rooms.

Aug. 8-9   ----------   Fal 17  SPOP - Student Parent Orientation Program
                                for CAMP participants.

Aug. 9     Instructors  Sum 17  Deadline for WebGrades submission, SS I, 5 p.m.

Aug. 9     Registrar    Sum 17  Final grade update for SS I.

Aug. 9-10  ----------   Fal 17  SPOP 6 - Student Parent Orientation Program. 

Aug. 10    Students     Sum 17  View SS I grades in StudentAccess, 8 p.m.

Aug. 10    ----------   Fal 17  Seven weeks before instruction begins.

Aug. 11    Registrar    Sum 17  Official transcripts and student copy
                                transcripts available to SS I students
                                (2 business days after FGU).

Aug. 11    Registrar    Sum 17  SS I official transcripts held for final
                                grades mailed (2 business days after FGU).

Aug. 11    Registrar    Sum 17  SS I school/department copies of students'
                                transcripts available to deans.

Aug. 11    Registrar    Sum 17  2nd Summer Enrollment Report to the National 
                                Student Clearinghouse. 
                                (2 business days after FGU for SSI).

Aug. 11    ----------   Sum 17  Quarter ends, last day of instruction, School 
                                of Medicine, (12 weeks).

Aug. 11    Registrar    Sum 17  End of Term census date for School of 
                                Medicine, Summer Quarter. 

Aug. 11    Registrar    Sum 17  Update enrollment for medical students in 
                                summer quarter classes, generate course 
                                reports.

Aug. 11    Registrar    Sum 17  Delete Sum 17 fee assessments for students
                                that have not paid for Summer 2017.



Week of Aug. 14 - 20

Aug. 14    Registrar    Sum 17  Send verification data to the National Student
                                Clearinghouse by electronic transfer - School 
                                of Medicine (1 business day after Summer 
                                Quarter End of Term census date).

Aug. 14    Registrar    Sum 17  Updated Short Form Study List due to School 
                                of Medicine.

Aug. 14    Registrar    Sum 17  Final grade course reports due to School
                                of Medicine.

Aug. 14    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 14-15 ----------   Fal 17  SPOP 7 - Student Parent Orientation Program.

Aug. 15    Registrar    2016-17 Email Non-UC Programs Abroad file to UCOP
                                contact (August 15 or next business day,
                                annually). 

Aug. 15    SBS          Fal 17  Apply graduate aid/financial aid to student 
                                ZOT accounts after 5 p.m.

Aug. 15    Registrar    Fal 17  WebReg will display "unavailable" message
                                regarding fee deadline down-time (1 month
                                prior to fee deadline).

Aug. 16                 FS 17   Semester begins-School of Law.

Aug. 16                 FS 17   Instruction begins-School of Law (Wednesday).

Aug. 16    Registrar    FS 17   Request race/ethnic data for new students
                                from Law School for 3rd week reporting 
                                (first day of instruction, annually).

Aug. 17    Registrar    Sum 17  SS II Census data extract file for OIR,UCOP, 
                                and DUE. Send to OIR, UCOP, and DUE Aug. 17.

Aug. 17    Registrar    FS 17   Send verification data to the National Student
                                Clearinghouse by electronic transfer - School
                                of Law. (1 business day after semester begins,
                                each term.)

Aug. 17    ----------   Fal 17  Six weeks before instruction begins.

Aug. 18-19 ----------   Fal 17  SPOP 8 - Student Parent Orientation Program.
                                Spanish language



Week of Aug. 21 - 27

Aug. 21    Registrar    Fal 17  Unauthorized and Multiple Repeat List emailed
                                to deans (Monday of 9th week previous quarter 
                                through Monday of 4th week current quarter, 
                                each term).

Aug. 23    Registrar    2016-17 Request previous academic year teaching
                                credential data from the School of Education
                                for inclusion in the CSS Degree file 
                                (August 23 or next business day, annually).

Aug. 23-24 ----------   Fal 17  SPOP 9 - Student Parent Orientation Program.
                      
Aug. 24    ----------   Fal 17  Five weeks before instruction begins.

Aug. 25    ----------   FS 17   End of first week of semester-School of Law.



             Week of Aug. 28 - Sep. 3 located in the month of September 2017